Org. Setting and Reporting

The temporary position is located within the United Nations Support Office in Haiti (UNSOH). Pursuant to Security Council resolution 2793 (2025), UNSOH has been mandated to provide support; primarily to the Gang Suppression Force (GSF), the United Nations Integrated Office in Haiti (BINUH), the Haitian National Police (HNP), and the Haitian Armed Forces in the context of any joint operations with the GSF. Additionally, UNSOH is tasked with delivering technical assistance to the Organization of American States (OAS). The principal duty of the Fuel Assistant is to track, monitor and report on fuel usage ensuring effective management and maintenance of records and relevant data bases. The temporary position is based in Port au Prince and is located in the Life Support Services Section. The incumbent will report to the Fuel Officer, P3.

Responsibilities

Within delegated authority, the Fuel Assistant will be responsible for the following duties related to the provision of petroleum, oils and lubricants (POL) for the mission • Follows up the approval of requisitions forwarding the requisitions for preparation of purchase orders; • Assists in the development of and update of the Mission Fuel Plan and the Unit's work program; • Assists in and the development of the Mission’s Fuel standard operating procedures; • Maintains the updated list of authorized fuel consuming equipment and fuel receivers and communicate the same to the Contractor. Monitor fuel deliveries to ensure fuel is issued only to authorized equipment. • Receives, validates requests bulk fuel requests; submit for approval by the Fuel Officer and issue task order (TO) to the contractor. authorization. • Verifies and consolidates input and data for budget preparation; and forwarding for budget development; • Monitors that Mission strategic and local reserves are maintained at adequate levels at all times. • Maintain records and reports of all fuel transaction and related activity in file and prepares data and information to respond to audit requests; • Conduct daily, weekly and monthly reconciliation of fuel receipts from Contractors and issues made by contingents to fuel consuming equipment from fuel received in bulk; • Reviews and certify fuel issue receipts and confirm the quantity and price used by contractors for invoicing purposes is correct. • Receives list of transactions from Contractors review accuracy and maintain database. • Analyses usage and historical consumption of fuel, oils and lubricants; • Monitors expenditure against funds allocated by purchase orders in respect to fuel related requisitions; • Implements internal control systems including accounting, reporting and maintenance of electronic/hardcopy records to ensure proper audit trail; • From the database, analyses the rate of fuel consumption of equipment (fuel efficiency) identify and coordinate investigation of over-consumptions; • Completes the Receiving and Inspection (R&I) process as required; • Establishes all Safety, Health and Environmental instructions and guidelines by coaching subordinates and conducting safety drills; • Verifies incident reports; • Establishes fuel related Quality Assurance (QA) policies and procedures; Carry out Quality Assurance/ Quality Control inspection of Contractor’s fuel operation in line with the inspection program in line with requirements in the Fuel Management Guideline. Follow-up on implementation of corrective actions to close inspection findings. • Verify the quality of POL issued by the contractor and the accuracy of delivery meters through regular visit in addition to the QASP inspections • Prepares preventive maintenance schedules and analyses operation of equipment to forecast future requirement; • Collaborates with procurement and Contract Management in the preparation of contracts; • Coordinates and manages contract operations, resolving any contractual issues; • Monitors and reports on contract performance to ensure compliance with contractual Key • Performance Indicators (KPI), schedules and cost objectives; Measures the contractor’s performance level through implementation of relevant contact Acceptable performance level. • Assists in deployment of EFMS2 and QASP inspection tool • Assists and coordinates on the job training of junior staff members; • Performs other related work as required.

Competencies

Professionalism: Knowledge of fuel supply operations, practices and contract management, planning, policies and procedures. Knowledge of United Nations Financial Rules and Regulations. Efficient and effective management and maintenance of records and relevant databases. Consistent application of appropriate policies, guidelines, procedures and processes. Effective working relationships with internal and external parties at all stages of operations. Shows pride in work and achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Client Orientation: Considers all those to whom services are provided to be "clients " and seeks to see things from clients' point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients' needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Education

High school or equivalent diploma is required.

Job - Specific Qualification

Not available.

Work Experience

A minimum of eight years of progressively responsible experience in three or more of the following areas is required: (1) the operation of field fuel installations and fuel handling procedures; (2) fuel contract administration; (3) maintenance/repair of fuel equipment; (4) quality assurance/quality control procedures related to POL operations in a field environment; and (5) Safety, Health and Environmental procedures related to POL operations. Experience in handling fuel contract administration is desirable. Experience in managing support services in international operations in a post conflict environment is desirable.

Languages

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

This temporary job opening is being advertised for advance planning purposes pending formal approval of the relevant funding and staffing structures. An appointment may be terminated, or post level adjusted in accordance with the Staff Rules for such reasons as abolition of post or reduction of staff or committee funding approvals, for example in the event that the funding for the post is not approved or the mandate of the mission is not extended. The selected candidate will be expected to be temporarily deployed until 30 June 2026. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment. While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. All external candidates recruited in accordance with section ‎2.2 (a) of ST/AI/2025/3 for a fixed term appointment without limitation and all external candidates recruited in accordance with section 2.2. (c) of ST/AI/2025/3 for a fixed term appointment limited to the entity are subject to an initial probationary period of one year under a fixed-term appointment. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.