Job Description

The purpose of a Logistics Officer (Fleet & Assets) is to provide the day-to-day implementation of logistics
function’s responsibility, namely, to be responsible for assets management and fleet operations in Area Office
Chernihiv and Shostka. Logistics Officer will ensure effective use of NRC assets stock and coordinate stock
movements and Fleet operations with other assistants and technical officers in other AOs and CO.

Generic Responsibilities

Ensure adherence to NRC policies, tools, handbooks, and guidelines.
Implement delegated logistics functions according to Plan of Action.
Conduct and follow up on daily operational logistic activities.
Prepare reports as required by Country Office.
Check all safety equipment is available based on the HSS team recommendations.
Ensure proper filing of all logistics related documents.
Ensure close fuel consumption/Filling monitoring, including generator.
Act as focal point for fleet and assets management in Chernihiv and Shostka FO.

Specific Responsibilities

Support Logistic Team Leader in managing, evaluating, and reporting Stock & Assets and Fleet management
activities/performance.
Ensure close and regular stock counts and control.
Plan, schedule and monitor staff transportation and materials/equipment movements at the NAO
level.
Ensure that all NRC vehicles are in proper operational condition and coordinate periodic/Urgent
vehicle maintenance as needed.
Ensure that NRC vehicles are equipped with necessary movement logging documents, Waivers and
Fuel logging sheets.
Ensure all NRC vehicles pass safety audits and safety equipment is available based on the HSS team
recommendations.
Ensure that stocks are used according to NRC Logistics Handbook and other NRC country-level
policies.
Plan, schedule and monitor stock/assets/equipment movements at all levels.
Ensure that all NRC stock (assets) is in proper condition and communicate when required.
Support in submitting daily, weekly, and monthly reports.
Support Logistics Team Leader in managing, evaluating, and reporting fleet management
activities/performance.
Ensure proper utilization of NRC fleet.
Ensure that the necessary information related to transport/fleet management is effectively shared
and communicated to the Logistics Team Leader.
Provide training of drivers and authorized to drive staff.
Ensure timely, accurate and correct data entry into the electronic fleet management system (eFS).
Be focal point for all staff questions regarding Fleet, assets and eFS.
Submit daily, weekly, and monthly reports of vehicle/fuel use; prepare statistical reports on
usage/distribution of vehicles.
Make a Daily Movement Plan and send it to relevant staff one day in advance.
Prepare documents for payment of contracts when assigned by Line Manager.
Management of taxi orders for NRC staff in Chernihiv and Shostka FO
Conduct any other duties as assigned by line manager.

Generic professional competencies:

Bachelor’s degree in relevant field.
Minimum 3 years of experience working in logistic and two of them in a humanitarian organization.
Specific knowledge of motor vehicle construction and layout.
Previous experience of managing fleet (drivers) at least 6 months
Previous experience from working in complex and volatile contexts.
Knowledge of English in the Intermediate level, fluent in Ukrainian.
Strong computer literacy (MS Word, Excel, Internet applications)

Behavioral competencies