The Position:

The Supply Chain Specialist holds overall responsibility for UNFPA’s activities in the areas of procurement and logistics. They respond to  the significant procurement and contracting needs of the UNFPA Country office across the humanitarian-recovery-development nexus.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

UNFPA in Ukraine is implementing a new Country Programme (2025-2029) reflecting a strong nexus approach, bridging immediate humanitarian response with recovery and long term development. This positions UNFPA to address urgent needs today while also contributing to sustainable systems strengthening and resilience now and into the future.

Under the overall guidance of the Deputy Representative and the direct supervision of the International Operations Manager, the Supply Chain Specialist is responsible for management of the  Procurement and Logistic team, effective delivery of procurement services in order to obtain the best value for money for the country office  with high procurement volume. The Supply Chain Specialist will ensure and provide solutions to a wide spectrum of complex issues related to procurement and logistics.
 

You would be responsible for:

A. Manage and coordinate the Country Office procurement and logistics services

• Ensure that all procurement actions are undertaken in accordance with UNFPA’s Procurement Principles and prevailing UNFPA Policies and Procedures.
• Provide advice to the Country Office for forecasting, procurement planning and in-country logistics management.
• Lead Procurement activities in Emergency contexts -upon approval of relevant Emergency Policies and  Procedures- by providing timely feedback on queries related to policy interpretation, approval of solicitation documents, clearance and submission of Emergency CRC cases, etc.
• Ensure full compliance of procurement activities with UNFPA rules, regulations, policies and strategies; elaboration of the effective internal control, proper design and functioning of a client-oriented procurement management system.
• Elaborate and implement cost saving and reduction strategies.
• Elaborate and implement contract strategy, including tendering processes and evaluation, contractor appraisal, evaluation and negotiation of offers, management of the contract and contractor, legal considerations and payment conditions, risk assessment.
• Elaboration and implementation of strategic procurement, including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e- procurement introduction and promotion, performance measurement.
• Prepare the procurement plans for the country Office, establish the deadlines and monitor their implementation.
• Establish and implement proper monitoring system and control of procurement processes including organisation of RFQ, ITB or RFP, receipt and evaluation of quotations, bids or proposals, negotiate certain conditions of contracts in full compliance with UNFPA rules and regulation.
• Prepare certification of submissions to the Contract review committees.
• Manage the implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement.
• Develop supply/logistics strategies in support of the Emergency Response Plans, including Supply and Distribution Plans, Logistics Plans and implementation plans.
• Participate in programme response planning, and advice on logistics considerations.
• Ensure funds availability for warehousing, movement and distribution.
• Conduct advanced Pipeline planning to match logistical assets to needs and/or avail needed logistical assets.
• Ensure regular and timely transmission of pipeline, logistics monitoring information, stock levels and distribution status to programmes and Supply section at all levels.
• Ensure appropriate planning, implementation, monitoring and evaluation of logistics operations. Establish and maintain logistics plans and delivery plans in addition to supply availability plans.

B. Quality Technical Support and Capacity Development

• Provide strategic and technical guidance on procurement activities, overseeing all international and local procurement assignments throughout the Procurement Cycle, from planning to suppliers performance evaluation. 
• Provide information, technical advice and guidance on all aspects of procurement including reproductive health commodities and on specifications, procurement activities, processes and procedures, co-operating agencies and external RH commodity and population partners.
• Promote local capacity building in local and international procurement and logistics as well as procurement for humanitarian response.
• Ensure the uptake of generic reproductive health commodities is in line with UNFPA’s guidelines.
• Contributes to audit exercise of Country Offices (as needed).
• Perform compliance-related spot-checks to ensure adherence to regulations and rules, as well as with the relevant contract award authority.
• Share the knowledge and experience with the local team. 
• Identify priorities in the procurement plan to ensure requirements are processed in an efficient and cost effective manner.
• Carry out any other duties as may be required by UNFPA leadership.

Qualifications and Experience: 

Education:  

• An advanced degree (minimum Master’s degree or equivalent) in Economics, Law, Public Administration, Commerce, Business Administration, Accounting, Procurement or related field required.
• Procurement accreditation by recognized learning institutes such as CIPS is an asset.

Knowledge and Experience: 

• A minimum of 5 years of progressively responsible experience in supply chain management or related areas is required.
• Good knowledge of humanitarian response.
• Good knowledge of IT-tools such as Windows office packages required. Knowledge of PeopleSoft or similar Enterprise Resource Planning (ERP) systems is an asset.
• Good understanding of the UN working environment including financial framework and procedures is highly desirable.
• Good understanding of international trade laws and treaties is an asset.

Languages: 

• Fluency in English is required. 

Required Competencies: 

Values:

• Exemplifying integrity, 
• Demonstrating commitment to UNFPA and the UN system, 
• Embracing cultural diversity, 
• Embracing change

Core Competencies: 

• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,
• Communicating for impact

Functional Competencies:

• Job knowledge/technical expertise,
• Providing procurement services,
• Providing logistical support,
• Managing data, information and workflow,
• Planning, organizing and multitasking,
• Supporting financial data analysis

Compensation and Benefits:

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.
 

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.

Disclaimer:

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements. 

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts. 

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.