Duty Station : Lashio

Report to : Support Services Manager - NEAO

Overall purpose of the role:

In this role, the Finance Officer-Partnership serves as the primary contact person for NSS Partners. The position provides overall advice, coordination, and technical support to Partners’ finance teams, which includes capacity building, audit preparation, and compliance checks. A key responsibility is to ensure that Partners comply with the finance chapters of DRC’s Operations Handbook. The role also involves reviewing Partner budgets and financial reports to ensure accuracy and compliance.

Main Responsibilities

Technical Support and Capacity Building

• Support the development and implementation of financial management capacity building of partner staff.
• Provide technical support and advice to the DRC Partnership staff and implement partner finance teams.
• Design tools and templates to help partner in managing/ reporting their financial data.
• To check and validate financial reports from implementing partner before loading the transactions into DRC’s financial system.
• Facilitation and tracking of installments to implementing partner.

Partner Financial Management:

• In close cooperation with AO Finance staff, Budget Holders, Area Managers and the Partnership team in the operation, reinforce existing procedures and systems for financial management and control in compliance with guidelines of DRC’s Operations Handbook, internal guidelines and donor requirements.
• Conduct regular financial capacity building to the implementing partner relevant staffs.
• Support timely delivery of quality financial reports to the Budget Holders and other relevant internal stakeholders.
• Ensure that partners follow relevant country statutory and other financial obligations such as taxes, levies and statutory returns.
• Support the due diligence process for partners by reviewing and evaluating their financial policies, procedures, and guidelines to ensure alignment with DRC’s standards and donor requirements.
• Ensure thorough and effective partner budgetary controls during partner proposal budgeting, budget revisions and budget use tracking to ensure that there are no cases of under/over expenditure.
• Compliance/regular auditing of partner financial reports with specific comments for learning and accountability.
• Liaise with relevant Managers and Budget Holders on key financial issues for all partners in the country, including co-funding, financial reporting, key variances, indirect cost allocations, supporting financial documents and any remedial action that needs to be taken.
• In coordination with the Grants Team and Accounting, ensure that partner instalments are tracked and disbursed as per the set milestones in the sub-grant agreement (SGA). On the same, submitting funds requests to the accountant in a timely manner.
• Ensure monthly meetings are held with Budget Holders and the partners to discuss key variances, reasons for these, and any remedial action that is required.
• Ensure proper tracking and presenting of all cash program financial data.
• Prepare, review and analyze financial reports, including project numbers, activity summaries and expense forecasts.
• Support the development and implementation of financial reporting formats, templates and tools.

Budget Management

• Provide accurate financial data and information to the line manager to support the preparation of proposals, revised budgets and additional budget requests.
• Assist the line manager in monitoring budgets and identifying significant spending variances.
• Support the Line Manager in preparing and reviewing budget revisions and modifications.

Transfers and payments

• Ensure that all instalments and final payments to and from donors and IPs are processed in a timely manner.
• Verify that all payment documents meet DRC’s internal financial procedures and donor regulations.
• Work closely with the Finance Coordinator to ensure proper transfer of funds from DRC HQ in Copenhagen to IPs.

Data and System Management

• Review rebooking requests submitted by budget holders and ensure they align with the relevant budget and donor reporting requirements.
• Coordinate closely with the Finance Coordinator to ensure the Implementing Partner’s (IP) General Ledger is uploaded into the Dynamic system before extracting donor reports.
• Maintain an accurate and up-to-date filing system—both physical and digital—for all Country Office financial reporting documents within the program finance office.
• Assist the Line Manager in ensuring proper application of ERP finance processes in the NSS area

Audit

• Provide support to the Line Manager during external, internal, donor, or government audits.
• Ensure all required documents for audits are prepared and available before the audit process begins.
• Assist in implementing recommendations from external, internal, donor, or government audits in both the Country Office and Field Offices.
• Follow up on audit improvement plans and ensure timely implementation.
• Participate in the Implementing Partners (IPs) assessment process, when required.

Any other duties relating to the nature of the job as requested by the Line Manager and Technical line manager

Required Experience and competencies:

• University degrees (Bachelors or master’s)
• Certification of LCCI Level I, II, III
• Full professional proficiency in English
• Minimum 2 years of international practical experience in financial management and budgeting.
• Proven experience in managing Cash programming/ national/international partners and local/government authorities with large budgets.
• Competence in providing technical guidance and training.
• Working experience with relevant donors (e.g., DANIDA, SIDA, UNHCR, UNOCHA, ECHO, OFDA, WFP, DFID or BPRM guidelines etc.)
• Advanced proficiency in Excel.
• Good communication skills

All DRC roles require the post-holder to master DRC’s core competencies:

• Striving for excellence: Focusing on reaching results while ensuring efficient processes.
• Collaborating: Involving relevant parties and encouraging feedback.
• Taking the lead: Taking ownership and initiative while aiming for innovation.
• Communicating: Listening and speaking effectively and honestly.
• Demonstrating integrity: Upholding and promoting the highest standards of ethical and professional conduct in relation to DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

Conditions

Contract: DRC will offer the successful applicant a DRC’s Regular contract including 3-month probation. Renewable depends on both funding and performance. Salary and conditions will be in accordance with DRC’s Terms of Employment. Employment Band H-non management.

Application and CV

Interested? Click the button to apply. Please send your application, in English, no later than 18th Dec 2025.

CV only applications will not be considered.

(Applications will be reviewed on a rolling basis, and shortlisted candidates may be contacted for interview/an offer made before the advertised closing date)