Description
Position Title: Payroll and People Analytics Specialist
Position Classification: Regular Exempt; Full Time, 40 hours per week
Reports To: Associate Director, Benefits and HRIS
Location: Employees in this role can work from our Boston, MA office, remotely within the U.S. or a hybrid of these two options.
Please note that we do not sponsor U.S. work authorization for this role. Candidates must be able to legally work in the U.S. without visa sponsorship.
The Payroll and People Analytics Specialist is responsible for the timely, accurate, and compliant processing of all Partners In Health (PIH) U.S. payrolls. This role manages full-cycle payroll operations for exempt and nonexempt staff; oversees on-cycle and off-cycle runs; maintains tax account set up across states and municipalities; and ensures data accuracy across payroll, timekeeping, benefits, and Human Resources Information Systems (HRIS). The Specialist also manages 401k related activities in coordination with other vendors and will develop and conduct data analytics to support organization strategy. This role also manages complex employee classifications and processes (expatriates and cross-site roles) as part of a global nonprofit organization. This is a critical role that ensures PIH maintains a high standard of service, compliance, and operational excellence.
Payroll Administration (50%)
Review, reconcile, and audit employee timecards and timesheets; proactively follow up with supervisors and staff on discrepancies. Investigate and resolve payroll errors or variances promptly, partnering with HR and Finance/Accounting as needed.
Monitor and review federal, state, and local tax as processed by Paylocity, including quarterly and year-end reporting
HRIS Support & Data Analytics (30%)
Steward HR people & data analytics; maintain and enhance HR dashboards and recurring reports (e.g., headcount, turnover, hiring metrics, workforce composition, compensation trends) and steward new innovations in collecting and reporting on people analytics data organizationally.
Compliance & Audit Support (15%)
Ensure payroll operations comply with federal, state, and local wage and hour laws, FLSA, tax requirements, and internal policies.
401(k) Administration (5%)
Qualification & Experience
Associate’s degree in HR, Business, Accounting, or a related field preferred; relevant experience may substitute.
Strong knowledge of payroll practices; basic understanding of federal and state wage and hour laws (FLSA, overtime, deductions, etc.).
Working knowledge of payroll tax regulations, including FICA, FUTA, SUTA, and garnishment rule; Experience resolving payroll tax discrepancies.
Professional Skills & Attributes
Core Values and Competencies
Achieving results – Able to set realistic goals, put plans into action, monitor progress, evaluate outcomes, and apply lessons learned.
Adaptability – Able to adapt to change, to balance multiple demands, consider new approaches, and persist towards solutions in changing circumstances.
This vacancy may be used to fill similar positions.
Partners In Health (PIH) is a non-profit, global health organization that fights social injustice by bringing the benefits of modern medical science first and foremost to the most vulnerable communities around the world. PIH focuses on those who would not otherwise have access to quality health care. PIH partners with the world’s leading academic institutions to create rigorous evidence that shapes more sound and all-inclusive global health policies. PIH also supports local governments’ efforts to build capacity and strengthen national health systems.
As of today, PIH runs programs in 11 countries (Haiti, Kazakhstan, Lesotho, Liberia, Malawi, Mexico, Navajo Nation, Peru, Rwanda, Sierra Leone, United States), where it provides direct care to millions of patients, through public facilities and community engagement.
Partners In Health (PIH) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. It is the policy of PIH not to discriminate on the basis of race, color, national or ethnic origin, ancestry, age, religion, creed, disability, sex and gender, sexual orientation, gender identity and/or expression, military or veteran status, or any other characteristic protected under applicable federal, state or local law. PIH works in and with a number of governments in and outside the U.S., and to the extent applicable, this statement is intended to incorporate the prohibition of any unlawful discrimination covered by applicable laws in such countries, states and municipalities.
Partners In Health participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. Any offer of employment is contingent upon the successful completion of applicable background checks.
The expected starting salary range for new hires in this position is between $65,000-75,000/year and may vary depending on multiple individualized factors, including market for the position, job-related knowledge, skills, and experience. The position belongs to a class of roles that have a salary range between $60,000-75,000/year. Subject to the terms and conditions of the applicable plans then in effect, eligible employees may enroll in a 401(k) plan with automatic employer contribution, as well as participate in organization-sponsored medical, dental, vision, short-term and long-term disability insurance, and basic life insurance plans for the employee and the employee’s eligible dependents. PIH offers professional development and home office reimbursements as well as a flexible paid time off policy with no maximum, generous holiday time, summer and winter breaks, and a sabbatical leave policy.
Partners In Health will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If a reasonable accommodation is needed, please contact: [email protected]. 
