Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
Under the overall supervision of the Head of Resources Management (HoRM) in IOM Lebanon and direct supervision of the Budget Officer (BO); and, in collaboration with relevant units at the Country Office, Headquarters and the Administrative Centres, the successful candidate will be responsible and accountable for managing the resources management functions in the Country Office.
- Provide procedural guidance to managers and staff; supervise, guide and train other finance support staff, particularly in relation to budget preparation and project financial monitoring;
- Manage financial resources through monitoring funds in accordance with IOM rules and regulations;
- Provide specialized advice and support to Project Managers and/or /Head of Office on financial matters;
- Provide specialized support preparing annual budget submission and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses;
- Assist in the preparation and revision of project budget proposals alongside Project Managers and the Budget Officer.
- Assist in monitoring compliance with financial policies, procedures, rules and regulations;
- Assist to maintain, and improve financial monitoring databases and tools to support Project Managers in maintaining a realistic and timely overview of project balances;
- Provide regular and ad hoc financial information to support informed financial decision making;
- Contribute to review and complete the monthly allocation of staff and common office costs in PULSE;
- Contribute to review staff projectization provided by the PMs against budget availability and project validity;
- Provide WBLs for common office costs, ensuring proper allocation, monitoring, and compliance with donor and organizational requirements.
- Provide assistance responding to audit queries and follow up on audit recommendations;
- Perform periodic reviews and coordinate with the Supply Chain Unit (SCU) for the clean-up of long outstanding commitments;
- Draft donor financial reports in accordance with IOM regulations and established procedures, in close coordination with Project Managers (PM), the Budget Officer, and RMO, as well as relevant units in HQs or Manila;
- Assist with the monthly projectization for international support staff, national support staff, and sub-contracted support staff, in close coordination with the Budget Officer;
- Contribute to the preparation of the Country Office monthly accounts closure in compliance with the accounts closure checklist;
- Assist in the review and clearing of monthly common office costs charged to the cost center;
- Act as Officer-in-Charge (OiC) in the absence of the Budget Officer;
- Liaise with Regional Offices, Country Office and, MAC regarding financial and administrative activities as required; and
- Perform other related duties as required.
Education
- High School diploma with six years of relevant experience; or,
- Bachelor’s degree in Business Administration, Accounting, Finances, or related field with four years of relevant professional experience.
Experience
- Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP and ORACLE is a distinct advantage;
- Attention to detail, ability to organize paperwork in a methodical way;
- Discreet, details and clients-oriented, patient and willingness to learn new things; and,
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
Skills
- Knowledge of IOM/UN Budget policies and practices; strong analytical skills, particularly in finance;
- Strong communication skills, ability to present information in a comprehensive, clear and concise manner both in writing and verbally;
- Knowledge and understanding of IOM/UN policies, rules, regulations and instructions on resource management;
- Advanced knowledge of MS Office specifically EXCEL; advanced knowledge of IOM accounting systems, software and procedures;
- Strong analytical skills applied to large amounts of data from multiple sources;
Languages
- Fluency in English (oral and written).
- Working knowledge of Arabic and French
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
IOM’s competency framework can be found at
this link. Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 2)
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators (Level 2) (applicable only if position is with direct reports)
- Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
- Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
- Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
- Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
- Humility: Leads with humility and shows openness to acknowledging own shortcomings.
Notes
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
- IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
This position is no longer open.
