Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Established by UN General Assembly Resolution 50/166 in 1996, the United Nations Trust Fund to End Violence against Women (UN Trust Fund) is the first and remains the only global UN funding mechanism dedicated exclusively to providing direct grants to civil society organizations working to prevent and end all forms of violence against women and girls (EVAW/G). Since 2010, UN Women has administered the UN Trust Fund on behalf of the UN system, providing a strong institutional foundation and field support through a global infrastructure of country and regional offices.

With nearly three decades of experience, the UN Trust Fund has become a key global mechanism for funding initiatives that aim to eliminate violence against women and girls. It plays a critical role in fostering collaboration across governments, UN agencies, and civil society to address the root causes and consequences of violence, aligning its work with broader international policies and frameworks. The UN Trust Fund focuses on providing long-term grants to organizations that work in diverse contexts, particularly those representing marginalized groups, such as indigenous women, women living with disabilities, and women from rural or conflict-affected areas. Its investments are survivor-centered and aim to have sustainable, long-term impacts. To date, the UN Trust Fund has funded over 700 initiatives in over 140 countries and territories, significantly contributing to global efforts to end violence against women and girls. In this context, the UN Trust Fund is partnering with the European Union and UN Women to implement a new programme to strengthen coalition building and advocacy to end gender-based violence against women and girls, the A.C.T programme (Advocacy, Coalition Building and Transformative Feminist Action to End Violence against Women).

Under the guidance and direct supervision of the UN Trust Fund Africa and ACT Programme Manager, and with a dual reporting line to the CD and Operations Manager, the Programme and Finance Analyst will ensure that the development and implementation of the A.C.T programme and the Africa Portfolio are consistent with UN Women rules and regulations. The Programme and Finance Analyst will contribute to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme and Finance Analyst will also work in close collaboration with the operations, programme and projects’ staff in the East and Southern Africa Regional Office and UN Women HQ as required for resolving complex finance-related issues and exchange of information, implementation of grants is consistent with UN Women rules and regulations. 

The Programme and Finance Analyst will contribute to financial management and programme implementation including providing necessary operational, administrative and programmatic support. The Programme and Finance Analyst will also work in close collaboration with the operations, programme and projects’ staff in the East and Souther Africa Regional Office and UN Women HQ as required for resolving complex finance-related issues and exchange of information. S/he will also support the Africa and ACT Programme Manager with partner and stakeholder management, logistical support in coordinating events, convenings, advocacy spaces and support to civil society organizations (CSOs) and women’s rights organizations (WROs) and partners with partner agreements, monitoring and reporting.

Scope of Work

Contribute to the administrative, financial and logistical management to the UN Trust Fund Africa Regional Hub and the ACT Programme:  

• Undertake all logistical, administrative and financial arrangements for the implementation of the ACT programme and Africa Portfolio.
• Assist the Africa Programme Manager in coordinating meetings, dialogues, advocacy spaces, engaging with civil society, women’s rights and feminist networks for the implementation of the ACT Programme and Africa Regional Hub Strategy.
• Provide advanced administrative support and inputs in the preparation of the UN Trust Fund’s regional portfolio  and ACT work plan, budget, and activities as well as the Regional Inter-agency PAC meetings.
• Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.
• Provide support to the coordination of the call/request for proposals, including the organization of technical review committees, and capacity assessment of partners.
• Support the Africa  Programme Manager in mission planning and implementation, travel, HR and procurement processes.
• Contribute to the development or update of standard operating procedures, guidelines, checklists, templates and business processes. 

Implement financial strategies, in full compliance of UN Women rules, regulations, policies, and recording and reporting systems 

• Assist the Africa Programme Manager in all aspects of partner agreement and financial management.
• Monitor the submission of grantees financial and narrative reports.
• Monitor proper follow up of advances to implementing partners, review their financial reports together with project managers.
• Support the capacity development training to partners on financial management and monitor implementation, including developing and tracking capacity assessment plans for individuals’ partners, where relevant.
• Prepare information for the audit of programmes/ projects and support implementation of audit recommendations.
• Serve as the first reviewer for all financial-related inquiries from partners, including modifications, No-Cost Extensions (NCEs), and other financial matters.
• Review and verify financial transactions, activities, and documentation; taking corrective actions as needed and reporting any unusual activities.
• Monitor the proper functioning of the financial resources management system for office and programmatic budgets and resources.
• Input and update the UN Trust Fund management budget and work plan in Quantum (ERP system)– verify accuracy by checking data sources, making necessary calculations and ensuring inclusion of all relevant data.
• Support training sessions, workshops, and learning exchanges for partners, focusing on financial management, monitoring, and compliance.
• Support the monitoring of financial and operational risks across projects; propose actions or solutions to address challenges proactively.
• Prepare non-PO and PO payments in Quantum.

Prepare and administer UNTF budgets in full compliance of UN Women rules, regulations, policies, and recording and reporting systems 

• Support the preparation of the Africa and ACT Programme annual budget and work plan, extract resources and financial data for planning purposes. 
• Prepare budget revisions, revise project awards and status; and determine unutilized funds.
• Implement and maintain control mechanism for development projects through monitoring budgets preparation and modifications and budgetary status.
• Maintain internal expenditure control system. 
• Monitor, reconcile advances to grantees which are not in accordance with the approved budget and report any non-compliance to UN Trust Fund Chief.
• Generate Quantum management reports, review data periodically and monitor projects delivery. Follow-up with Finance and Budget Sections on inconsistencies and ensure adjustments are accurately entered in the system.
• Assist the UN Trust Fund in internal and external audits, coordinating the implementation of audit recommendations.
• Undertake corrective actions on un-posted vouchers, including vouchers with budget check errors, match exceptions and unapproved vouchers. Respond to requests to resolve financial data issues.
• Input data in Quantum and monitor status. Keep stakeholders and clients informed for timely action and/or decisions.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Supervisory/Managerial Responsibilities: The incumbent does not have supervisory responsibilities.

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework: 

Functional Competencies:

• Ability to administer and execute administrative processes and transactions
• Ability to perform work of confidential nature and handle a large volume of work
• Strong knowledge of administrative rules and regulations
• Strong IT and web-based management systems skills
• Ability to extract and interpret data.

Minimum Qualifications

Education and Certification:

• Master’s degree or equivalent in business administration or related fields is required 
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience

• At least 2 years of progressively responsible experience in administration, procurement, HR, or logistic support service is required.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) is required.
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.
• Experience in supporting programmatic and operational work of civil society organizations, especially women's rights organizations, is desirable.
• Experience in knowledge management, documenting lessons learned, or supporting monitoring and evaluation is an asset
• Experience in organizing and facilitating learning events or multi-stakeholder processes is desirable.

Languages

• Fluency in English is required.
• Fluency in Kiswahili is desirable.
• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.