Team Assistant, Ukraine Team Assistant, Ukraine Home Based, Home Based ISA -G3
United Nations Industrial Development Organization (UNIDO)
G3 General Support Consultancy Locallly Recruited Close on 7 Nov 2025
Requisition ID: 6603
Grade: ISA -G3
Country: Home Based
Duty Station: Home Based
Category: Local Support Personnel
Type of Job Posting: Internal and External
Employment Type: NonStaff-When Act. Employed
Contract Duration: 24 days over a period
Application deadline: 07-Nov-2025, 11:59 PM (Vienna, Austria time)
Vacancy Announcement
TEMPORARY APPOINTMENT OF PROJECT PERSONNEL
Only nationals or permanent residents of the country of the duty station are considered eligible.
Female candidates are encouraged to apply.
ORGANIZATIONAL CONTEXT
The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of UNIDO, as described in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013 as well as the Abu Dhabi Declaration adopted at the eighteenth session of UNIDO General Conference in 2019, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development. UNIDO’s mandate is fully recognized in SDG-9, which calls to “Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation”. The relevance of ISID, however, applies in greater or lesser extent to all SDGs. Accordingly, the Organization’s programmatic focus is structured in four strategic priorities: Creating shared prosperity; Advancing economic competitiveness; Safeguarding the environment; and Strengthening knowledge and institutions.
Each of these programmatic fields of activity contains a number of individual programmes, which are implemented in a holistic manner to achieve effective outcomes and impacts through UNIDO’s four enabling functions: (i) technical cooperation; (ii) analytical and research functions and policy advisory services; (iii) normative functions and standards and quality-related activities; and (iv) convening and partnerships for knowledge transfer, networking and industrial cooperation. Such core functions are carried out in Divisions/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.
The Directorate of Technical Cooperation and Sustainable Industrial Development (TCS), headed by a Managing Director, ensures the Organization's application of strategies and interventions for sustainable industrial development related to environment, energy, Micro, Small and Medium-Enterprises (MSMEs), and digitalization. The Directorate also oversees the Organization's normative contribution to achieving the Sustainable Development Goals through industrial policy advice and capacity development. Through coordination in-house and with Member States and industry stakeholders, it ensures that the services provided in these areas contribute to effective and appropriate technical, business and policy solutions and are focused on results, scaling up and positioning UNIDO as a leading platform for industrial development in developing countries and global fora. The Directorate is responsible for the Division of Industrial Policy Advice and Capacity Development (TCS/IPC), and technical Divisions of Circular Economy and Green Industry (TCS/CEG), Energy and Climate Action (TCS/ECA), Climate Innovation and Montreal Protocol (TCS/CMP); MSME Competitiveness, Quality and Job Creation (TCS/SME); and Digital Transformation and Artificial Intelligence (TCS/DAI). Leveraging the diverse skill sets of UNIDO personnel and the services provided by the two TC directorates, TCS collaborates closely with IET to develop and implement programmes and projects, aiming at enhancing synergy and complementarity and maximizing UNIDO corporate performance and impacts on the ground. The Directorate also ensures close coordination and collaboration among the Divisions as well as with relevant entities in all Directorates across the Organization.
The position is located under the Division of Digital Transformation and Artificial Intelligence (TCS/DAI) promotes digital transformation and Artificial Intelligence as well as associated technologies as part of innovation ecosystems consisting of productive capacities in manufacturing, services and digital firms, with the purpose to advance the competitiveness of industries and manufacturing firms in Member States. It helps industries to benefit from the rapid progress in digital and convergent technologies associated with the Fourth Industrial Revolution (4IR), ensuring a smooth transition towards safe and secured cyber- physical industrial systems and a smart society and mitigating any negative adverse effects on employment and quality of work. Through the Division's services, the productive transformation is the key, by integrating industrial businesses, dynamic entrepreneurship, and acceleration services, and by applying technological innovation to smart manufacturing, smart energy, smart agribusiness and others, in developing countries, transition and emerging economies, with emphasis in developing countries to provide the opportunity to technologically catch up instead of falling behind industries in more advanced countries.
PROJECT CONTEXT
This project is aimed at increasing Ukraine’s potential for innovation and fostering digital transformation with the aim to strengthen Ukraine’s innovation ecosystem and manufacturing capacities. While Ukraine has achieved great strides in digitalization, more work is needed to understand, align with and implement the European Union (EU) Single Digital Market on the path to EU integration. Indeed, Ukraine has identified digital transformation as a key area in need of further support in the Ukraine Plan and has requested support on a governmental level to adhere to EU efforts, such as aligning with the EU Single Digital Market, EU Artificial Intelligence Act, EU Digital Competency Framework, as well as preparing for the Digital Product Passport.
As such, UNIDO is currently directly supporting the Ministry of Economy, Environment and Agriculture of Ukraine in order to promote strategic reconstruction, modernization and digitalization of the country’s industrial sector. Initial work has so far focused on shaping policy and raising awareness on the promotion of digital transformation and the uptake of artificial intelligence and robotics in industry. Through this, individual needs have been identified, and UNIDO is prepared to further assist the Ministry of Economy, Environment and Agriculture of Ukraine and the Ministry of Digital Transformation of Ukraine to advance digital transformation and build the artificial intelligence (AI) ecosystem in pursuit of EU integration by providing initial technical inputs and awareness raising on the promotion of digital transformation and the uptake AI and robotics.
FUNCTIONAL RESPONSIBILITIES
Under the direct supervision of the Project Manager and close cooperation with the project team in the HQ and field location, the expert will be responsible for the performance of the following main duties:
|
MAIN DUTIES
| Concrete/ measurable Outputs to be achieved | Expected duration
| Location
|
| Provide general administrative support to the project team, including making reservations when required, preparing purchase requisitions, and coordinating requests for editing, translation, layout, and printing/publication of documents. | Administrative tasks completed accurately and within set timelines; efficient and timely support provided to the project team. | 8 Days | Homebased (Ukraine) |
| Support the preparation of events, training, workshops, (virtual and in-person), travels and related documentation, including inquiries with local vendors, engaging with partners, in coordination with project team at HQ to ensure compliance with UNIDO | Support provided and documents prepared and processed in compliance with UNIDO administrative rules. | 6 Days | Homebased (Ukraine) |
| Respond to moderately complex information requests and correspondence; draft responses as appropriate or refer inquiries to relevant colleagues for action. | Timely and professional responses to information requests and correspondence ensuring smooth communication flow. | 4 Days | Homebased (Ukraine) |
| Monitor pending actions, flag deadlines, and bring urgent or important matters to the attention of the supervisor. | Improved task management and adherence to project timelines. | 4 Days | Homebased (Ukraine) |
| Perform any other related duties as assigned by the supervisor to ensure smooth and effective implementation of project activities. | Support provided to ensure efficient project implementation. | 2 Days | Homebased (Ukraine) |
Education
Completed secondary education, such as high-school diploma, is required.
Formal administrative/secretarial/clerical training or equivalent, is desirable
Credit towards total working experience may be considered on a year by-year- basis, up to maximum of four years, for a first university degree or equivalent diploma, in a field relevant to the post
Experience, technical and functional expertise
Languages
Fluency in written and spoken English and Ukrainian is required. Fluency and/or working knowledge of another official UN language is desirable.
REQUIRED COMPETENCIES
Core Values
WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially.
WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner.
WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively, regardless of our differences in culture and perspective.
Key Competencies
WE FOCUS ON PEOPLE: cooperate to fully reach our potential –and this is true for our colleagues as well as our clients. Emotional intelligence and receptiveness are vital parts of our UNIDO identity.
WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. This accountability does not end with our colleagues and supervisors, but we also owe it to those we serve and who have trusted us to contribute to a better, safer and healthier world.
WE COMMUNICATE AND EARN TRUST: communicate effectively with one another and build an environment of trust where we can all excel in our work.
WE THINK OUTSIDE THE BOX AND INNOVATE: To stay relevant, we continuously improve, support innovation, share our knowledge and skills, and learn from one another.
This appointment is limited to the specified project(s) only and does not carry any expectation of renewal.
Employees of UNIDO are expected at all times to uphold the highest standards of integrity, professionalism and respect for diversity, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for jobs at UNIDO.
All applications must be submitted online through the Online Recruitment System. Correspondence will be undertaken only with candidates who are being considered at an advanced phase of the selection process. Selected candidate(s) may be required to disclose to the Director General the nature and scope of financial and other personal interests and assets in respect of themselves, their spouses and dependents, under the procedures established by the Director General.
Visit the UNIDO website for details on how to apply: www.unido.org
NOTE: The Director General retains the discretion to make an appointment to this post at a lower level.
Notice to applicants:
UNIDO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. If you have received a solicitation for the payment of a fee, please disregard it. Vacant positions within UNIDO are advertised on the official UNIDO website. Should you have any questions concerning persons or companies claiming to be recruiting on behalf of UNIDO and requesting payment of a fee, please contact: recruitment@unido.org
