Mission and objectives

UNAIDS, the Joint United Nations Programme on HIV/AIDS, is a specialized agency established on January 1, 1996. It was created as a collaboration between various United Nations (UN) organizations to lead and coordinate the global response to the HIV/AIDS epidemic. The mandate of UNAIDS is to help stop the spread of HIV, ensure access to treatment and care for those affected, and work towards the goal of ending the AIDS epidemic as a public health threat by 2030.

Context

Within UNAIDS, the Management Department include Finance, ICT and People Management functions. Aside the roll out of a new ERP system in 2024 (provided as a service by WHO to UNAIDS), UNAIDS is looking at simplifying its internal administative processes and setting up a project to achieve this objective. The Communications and Digital Media Assistant will support the IT Department (DTS) in creating and disseminating informative content that promotes digital solutions, drives user engagement, and strengthens the visual identity of IT initiatives. This includes creating priority communications materials related to the modernization of the new ERP system (known as the Business Management System, or BMS), The IT Communications and Digital Media Assistant will combine skills in communication strategy and multimedia design to ensure key messages are delivered clearly and creatively to staff, thereby improving awareness and adoption of the department’s projects and BMS components.

Task Description

Under the supervision of the Digital Solutions Team Lead, the IT Communications and Digital Media Assistant will contribute to the successful implementation of IT initiatives and the BMS programme by supporting the following areas of work: 1. Communications: • Develop and disseminate engaging and informative communication materials (e.g., newsletters, email announcements, intranet articles) related to IT initiatives and the BMS implementation. • Create and update content for digital platforms (e.g., the intranet SharePoint site, internal social media such as Viva Engage/Yammer) to promote digital efforts, new IT solutions and policies, and the BMS programme components. • Communicate updates on new digital tools, projects, and IT policies to end users, ensuring technical information is conveyed in clear, user-friendly language. • Assist in the preparation of reports, presentations, and other documentation for internal stakeholders, summarizing IT initiative progress and highlighting success stories. 2. Digital Media Content Creation: • Design and produce visual assets (infographics, banners, illustrations) for use in communications materials and campaigns, following organizational branding guidelines, • Create and edit short videos or multimedia content (e.g., tutorials, promotional clips, interviews) to support communications efforts, using tools such as Google Veo, CapCut, or similar video editing software. • Utilize graphic design and content creation software (e.g., Adobe Creative Suite – Photoshop, Illustrator; or Canva) to develop high-quality digital content that complements written communications. • Maintain a library/repository of multimedia assets (graphics, images, video footage) for DTS, ensuring files are well-organized and accessible for future use. 3. Monitoring and Support: • Track and report on the progress and impact of communication campaigns, digital engagement initiatives, and IT adoption activities (e.g., monitor intranet page views, email open rates, video engagement statistics). • Support the planning and coordination of events or initiatives related to IT communications and the BMS rollout (such as informational webinars, town halls, or campaign launches), including preparing relevant materials and managing logistics as needed. • Maintain up-to-date documentation of communication processes and schedules, such as content calendars, contact lists, and feedback logs, to ensure continuity and effective knowledge management. • Perform any other related duties as required by the supervisor to support the IT Department’s communication objectives.

Competencies and values

Competencies: • Communication: Ability to convey information clearly and effectively through various channels. • Planning and Organizing: Effective at planning, organizing, and managing tasks and projects to achieve goals. • Teamwork: Works collaboratively with colleagues to achieve organizational goals. • Technological Awareness: Keeps abreast of available technology and applies it to appropriate tasks. • Client Orientation: Considers all those to whom services are provided to be clients and seeks to see things from clients’ points of view

Living conditions and remarks

Duty station of UNAIDS in Bonn, Germany is surrounded by more than 20 other UN Agencies as the city shaped itself into the German City of the United Nations. Germany is at security level 1 (Minimal) and is considered non-restrictive regarding travel. Currently there are no significant security threats in general nor direct threats to UN personnel or assets within the country. It is the traveller’s responsibility to comply with immigration, customs and health requirements while entering/exiting the country. Specific information regarding Bonn, which is in the German state of North Rheine Westphalia, can be found here: http://www.bonn-international.org/ UN Volunteer entitlements and allowances: The purpose of the allowances and entitlements paid to UN Volunteers is to enable UN Volunteers to sustain a secure standard of living at the duty stations in line with United Nations standards without incurring personal costs. The allowances are in no way to be understood as compensation, reward, or salary in exchange for the UN Volunteer’s service. Contingent on specific eligibility criteria, location of the volunteer assignment and contractual type and category, the payment of allowances will begin from the date of Commencement of Service For more information on entitlements please read the Condition of Service (https://explore.unv.org/cos). For information specific to your assignment please see below: Please note that the amounts can vary according to fluctuations of the monthly post adjustment. Monthly Living Allowance (Per month): USD 2772.32 Entry lump sum (one-time payment): USD 4000 Accommodation Supplement (Per month): USD 439 Exit allowance (for each month served, paid on completion of contract): USD 225 Family allowance: $250 per month for one dependent. $450 per month for two or more dependents Medical and life insurance: Cigna Private Insurance Leave entitlements: Annual leave: 2.5 days accrued per calendar month Certified sick leave: UN Volunteers are entitled to up to 30 days of certified sick leave based on a 12-month cycle. This amount is reset every 12-month cycle. Uncertified sick leave: 7 days for 12 months and 4 days for shorter assignments Learning leave: 10 working days per consecutive 12 months (shorter assignments are prorated) Maternity Leave: 16 weeks Paternity Leave: 10 days