Job Description

Reference number: 2508
Job status: In-progress
Job category: Local Position
Duty station: Bogor, Indonesia
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CIFOR-ICRAF
The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) envision a more equitable world where trees in all landscapes, from drylands to the humid tropics, enhance the environment and well-being for all. CIFOR and ICRAF are non-profit science institutions that build and apply evidence to today’s most pressing challenges, including energy insecurity and the climate and biodiversity crises. Over a combined total of 65 years, we have built vast knowledge on forests and trees outside of forests in agricultural landscapes (agroforestry). Using a multidisciplinary approach, we seek to improve lives and to protect and restore ecosystems. Our work focuses on innovative research, partnering for impact, and engaging with stakeholders on policies and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR and ICRAF are members of CGIAR, a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.

CIFOR-ICRAF is looking for a

Accounts Assistant - Vendors

Overview

The Accounts Assistant is responsible for processing monthly regular payments to vendors.

Duties and responsibilities

1. Processing payments related to staff benefits

Process payments of vendor/supplier’s invoices related to staff benefits
Make sure the completeness of supporting documents before processing the advance
Perform journal entries and ensure correct matching of invoices to the request for payment form
Coordinate with users if there are issues related to the request

2. Driver overtime calculation

Review and calculate the monthly driver logbook
Perform journal entries and ensure correct matching of the calculation for the payment form
Coordinate with the driver if there are issues related to the request

3. Monitor prepaid account

Monitor, review, and analyze the prepaid accounts
Record the monthly expenses/amortize the prepaid expenses

4. Processing monthly regular payment to vendors (contractors)

Process payments of vendor/suppliers’ invoices with Request for payments (RfP)
Make sure of the completeness of supporting documents before processing the payments
Perform Journal entries and ensure the correct matching of invoices to the request for payment form
Coordinate with the user if there are issues related to the request

5. Balance sheet reconciliations

Prepare and analyze the balance sheet reconciliations/schedules of allocated receivable and payable accounts and follow up on long outstanding balances
Record the foreign exchange which appears in the receivable/payable accounts and match off the transactions

6. Audit

Timely preparation and submission of audit schedules
Respond to audit queries in a timely manner during both External and Internal Audit
Key contact support for both internal and external audits

7. Internal Controls

Implement internal control systems that ensure CIFOR-ICRAF attains its objectives, produce accurate and reliable data for decision making
Ensure compliance with policies and safeguard of CIFOR-ICRAF assets
Follow up any outstanding balance

Education, knowledge and experience

• Bachelor’s degree in accounting
• 1-3 years professional experience in an accounting role is required
• Experience using Microsoft Excel and Outlook is required
• Familiar with accounting system, preferably UNIT4 Agresso System
• Fluent in written and spoken English

Terms and conditions

• This is a Locally Recruited Staff (LRS) position. CIFOR-ICRAF offers competitive remuneration in local currency, commensurate with skills and experience
• The appointment will be for 1 (one) year with the possibility of extension contingent upon performance, continued relevance of the position, and available resources
• The duty station will be in Bogor, Indonesia
To apply, please visit our career site at: https://www.cifor-icraf.org/about/work-with-us/
To learn more about CIFOR-ICRAF, please visit our websites at: https://www.cifor-icraf.org
CIFOR-ICRAF promotes Gender Diversity – Applications from women professionals are encouraged.
CIFOR-ICRAF is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity.