IMPORTANT NOTICE REGARDING APPLICATION DEADLINE:  Please note that the deadline for applications is indicated in local time as per the time zone of the applicant’s location.

This post is a limited-term fixed-term post.

a.    Organizational Setting

The post is located in the Employee Experience Unit of the Talent Management Service, Human Resources Management Department. The purpose of the Talent Management Service is to prepare a future-ready and skilled workforce. Through the effective recruitment, deployment, development and retention of WIPO's workforce, the Talent Management Service contributes to the delivery of an agile, innovative workforce whose performance is aligned with WIPO's short and long-term goals and where talent management delivers tangible results that positively affect staff engagement.

b.    Purpose Statement

The Employee Experience Unit supports this goal by designing and promoting talent management initiatives that focus on employees' needs, taking into account WIPO's business objectives and its diversity strategy. The unit also designs and implements a rigorous talent acquisition and outreach strategy so that WIPO attracts top talent from the widest possible talent pool and ensures the daily recruitment activities are carried out smoothly. The Talent Acquisition Assistant is required to perform a variety of office and HR related tasks to support the Employee Experience Unit and the Talent Management Service. Key pillars of work include: (i) support to talent acquisition activities; (ii) coordination of talent outreach initiatives; (iii) basic analysis of recruitment data; and (iv) generic office support.

c.    Reporting Lines

The incumbent will work under the supervision of the Talent Acquisition and Development Manager.

d.    Work Relations

The incumbent works in close collaboration with:

-  Talent Business Partners and other HR colleagues within the Employee Experience Unit.

-  Hiring Managers across WIPO’s sectors and programs to coordinate recruitment activities.

-  Administrative Support Staff for scheduling and logistical arrangements.

-  External Stakeholders, including candidates, assessment providers, and recruitment vendors.

-  Internal Committees, such as interview panels and selection boards, ensuring compliance
   with WIPO’s recruitment policies.

The incumbent will perform the following principal duties:

a.   Facilitate the WIPO recruitment activities by managing the recruitment platform (Taleo), written test platform (Vidcruiter), outreach platform (LinkedIn Recruiter) and other platforms used for internal and external recruitment. Coordinate the job posting process, from internal approval to the dissemination of the vacancy notices and ensure that all vacancy announcements are consistent and fully compliant with the WIPO standards.

b.   Monitor the progress of active vacancies and follow-up on transactions that are behind the timeline in the KPIs, using the weekly updated Recruitment Dashboard. When necessary, participate in the WIPO selection process to facilitate the flow while ensuring compliance and impartiality.

c.   Serve as the main administrator of the WIPO generic recruitment email account (erecruit) and liaise with relevant stakeholders to provide and obtain responses as necessary.

d.   Support WIPO's classification exercises by preparing documentation for the Classification Committee, organizing ICSC training activities, ensuring compliance and updating job descriptions for all staff, responding to staff queries on job descriptions, and maintaining related records.

e.   Support WIPO’s talent outreach activities. Under the guidance of the supervisor, propose and coordinate outreach actions such as career fairs, social media campaigns and direct sourcing / engagements taking into account business requirements, the evolving technological developments (including AI) as well as gender and geographical diversity data. Oversee various engagements with service providers (such as LinkedIn) and assist in the best use of WIPO’s talent outreach budget to maximize its impact.

f.    Support the supervisor with basic data collection and analyses. Compile vacancy opening information, extract candidate applications, and prepare basic recruitment statistics for reporting to various internal and external stakeholders.

g.   Contribute to the development and implementation of streamlined recruitment processes and optimization of the talent acquisition module in the Human Resources Information System.

h.   Support the office management by raising travel requests for the Talent Management Service staff, replenishing office supplies, and preparing generic correspondences to inquiries.

i.    Coordinate with Procurement and Budget on contracts related to Talent Management. Based on input from the supervisor, issue purchasing orders and other contracts for purchasing goods, services, consultants, and outsourced agents for the Talent Management Service.

Education (Essential)

Completed secondary education with relevant diploma.

Experience (Essential)

At least five years of relevant work experience in the area of human resources, administrative and/or office support.

At least two years of experience in recruitment.

Experience with and knowledge of an ERP system.

Experience (Desirable)

Experience using PeopleSoft and/or Taleo with Administrator access.

Experience in using sourcing and assessment tools for recruitment, and interest in discovering new tools coming up in the market including those leveraging AI.

Experience using Social Media platforms, notably LinkedIn, in the context of recruitment outreach.

Experience in using excel or other platforms for data analysis.

Language (Essential)

Excellent written and spoken knowledge of English.

Language (Desirable)

Knowledge of other UN official languages, particularly French.

Job Related Competencies (Essential)

Ability to provide excellent client service, proposing solutions and innovative ideas whilst remaining within the applicable rules, regulations and procedures.

Ability to work as part of a team and with limited supervision.

Demonstrated initiative and ability to anticipate needs and take a proactive approach.

Accuracy and attention to detail.

Ability to multitask and prioritize work effectively and meet the expected deadlines.

Absolute discretion in dealing with confidential matters.

Excellent communication and interpersonal skills and ability to maintain effective partnerships and working relations in a multicultural environment with sensitivity and respect for diversity.

Competent user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint), social media tools (particularly LinkedIn) as well as the ability to adapt quickly to new tools.

Excellent data analysis and monitoring skills with the ability to produce reports for timely action.

1.    Communicating effectively.

2.    Showing team spirit.

3.    Demonstrating integrity.

4.    Valuing diversity.

5.    Producing results.

6.    Showing service orientation.

7.    Seeing the big picture.

8.    Seeking change and innovation.

9.    Developing yourself and others.

Mobility:  WIPO staff members are international civil servants subject to the authority of the Director General and may be assigned to any activities of the Organization. Accordingly, the selected candidate may be required to move from time to time to new functions.

Annual salary (Net of tax):  79,366 CHF

Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.

Additional Information

* Initial fixed-term appointment of one year, renewable subject to satisfactory performance and other applicable conditions.  The selected candidate's appointment will be subject to an overall term of five years in this position, with normally no possibility of renewal beyond that term.  S/he may, however, apply and be considered for other positions at WIPO.

This is not applicable to WIPO staff members on fixed-term, continuing or permanent appointments, who were recruited following a competition under Staff Regulation 4.10 (“Appointment Boards”).

Dependency allowances

7,939 CHF per year for dependent spouse;  6,398 CHF per year for each dependent child.

Language allowance

Arabic, Chinese, English, French, German, Japanese, Korean, Portuguese, Russian and Spanish: 4,788 CHF per year for two of these languages, and 3,192 CHF per year for one of them.  The allowance is not payable for the mother tongue or the main working language of the staff member.  The grant of this allowance is subject to examination.

General Service posts are generally subject to local recruitment.  Staff in the General Service category is recruited in the host country or within reasonable commuting distance of the Headquarters.

This vacancy announcement may be used to fill other posts at the same grade with similar functions in accordance with Staff Rule 4.9.5.

Applications from qualified women as well as from qualified nationals of unrepresented Member States of WIPO and underrepresented geographical regions are encouraged. Please click on the following links for the list of unrepresented Member States and the list of underrepresented regions and the WIPO Member States in these regions.

The Organization reserves the right to make an appointment at a grade lower than that advertised.

By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.

In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of your identification and the degree(s)/diploma(s)/certificate(s) required for this position. WIPO recognizes higher educational qualifications obtained from institutions accredited/recognized in the World Higher Education Database (WHED), a list maintained by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed here: http://www.whed.net/. Some higher educational qualifications may not be listed in WHED, and will be reviewed on a case-by-case basis.

Additional testing/interviewing may be used as a form of screening.  Initial appointment is subject to satisfactory professional references.

Additional background checks may be required.