Job Description

BACKGROUND/IRC Summary:

Over the past 90 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.

The IRC is on the ground in more than 40 countries, providing emergency relief, relocating refugees and rebuilding lives in the wake of disaster. Through 28 offices in cities across the United States, the IRC also helps refugees and other immigrants resettle in the U.S. and become self-sufficient. The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.

IRC Belgium

IRC Belgium is affiliated to IRC. It was established in 2001 to act as a resource on EU external aid policies for IRC offices worldwide, and to ensure that IRC’s advocacy and policy positions are heard with EU policy and decision makers.

JOB PURPOSE:

The Finance Officer reports to the Head of Finance and provide support in accurately managing and controlling IRC Belgium and IRC Switzerland finances.

The role includes support to the IRC UK Finance department and to the Global Treasury team.

Regular communication with external stakeholders, primarily suppliers in Europe, and IRC staff globally will be a key part of the role.

The ideal candidate will be efficient, diplomatic, and possess strong interpersonal skills to effectively engage with senior staff.

Major tasks and responsibilities

Prepare/review journal entries/invoice journals in Microsoft D365. Ensure proper coding.
Review and encode staff travel expense reports
Maintain the accounting database. Control and monitor all transactions throughout the month and initiate adjustments if necessary.
Support in vendor payments
Monitor vendor accounts to ensure no outstanding payables or receivables.
Maintain and update vendor lists in Microsoft D365.
Participate in the month end closing process (payroll journals, credit card reconciliation, invoices, expense reports)
Support in fixed assets register maintenance.
Prepare monthly financial reports, bank reconciliation, balance sheet reconciliations
Support the Head of Finance in the preparation of annual financial statements.
Facilitate external and internal audits as needed; assist in preparing all documents/samples requested by internal/external auditors
Optimally communicate financial topics and facilitate discussions with finance and non-finance staff, including regular trainings for new staff members.
Foster ongoing learning and promote adherence to IRC policies & values.
Support in communication with internal and external partners.
Perform other duties as needed, including inventory maintenance, assisting colleagues with meeting organization, consulting staff on office supplies and workspace needs, and maintaining these accordingly. Support ethical sourcing of items, considering sustainability and cost criteria. Carry out other administrative tasks essential for the smooth operation of the Belgian office.
Provide ad-hoc support to the Global Treasury team on day-to-day activities

Person specification

Essential qualifications, skills and experience

Strong Microsoft Office Excel required
Confirmed experience in accounting
Ability to carry out work with a high degree of integrity and maintain confidentiality
Precision and attention to details
Flexibility to work with different time zones
Strong interpersonal and communication skills
Ability to handle workload and prioritize as per agreed timelines
Excellent command of English and French required. Other European languages desirable.
Degree in accounting, finance, or business
Solid understanding of accounting software such as Microsoft D365 is a plus