Description

Do you want to build a career that is truly worthwhile? Working at the World Bank provides a unique opportunity for you to help our clients solve their greatest development challenges.  The World Bank consists of two entities – the International Bank for Reconstruction and Development (IBRD) and the International Development Association (IDA).  It is a global development cooperative owned by 189 member countries.  As the largest development bank in the world, the World Bank provides loans, guarantees, risk management products, and advisory services to middle-income and creditworthy low-income countries, and coordinates responses to regional and global challenges.  For more information, please visit www.worldbank.org.

Infrastructure Vice Presidency 

Globally, one billion people live more than 2 kilometers from all-weather roads, 685 million people lack electricity, and nearly 4 billion people lack internet access.  Access to basic infrastructure services is critical for creating economic opportunities for the poor.  The Infrastructure (INF) Vice Presidency within the World Bank is charged with developing sustainable solutions to help close infrastructure gaps in developing and emerging economies.  It currently consists of four global departments: Energy & Extractives (EEX); Transport (TRA); Urban, Disaster Risk Management, Resilience and Land (URL), and the Infrastructure Finance Department.  It oversees the Bank's work across energy and transport sectors, urban development, as well as efforts to promote energy transition, low-carbon transportation, livable cities, disaster risk resilience, land management, and quality infrastructure services through public-private partnerships.  Infrastructure represents around $110 billion of the Bank’s portfolio.  For more information: https://www.worldbank.org/en/topic/infrastructure 
   
The Infrastructure, Disaster Risk Management, and Urban Global Department (IDUGD) covers a range of issues including: (i) supporting the development of green, inclusive, resilient and productive cities, including harnessing urbanization to contribute to growth and poverty reduction, and strengthening local governments’ capacity to plan, finance and deliver services and infrastructure investments; (ii) promoting efficient, well-coordinated spatial and territorial development processes including strengthening rural-urban linkages and developing lagging regions; (iii) strengthening disaster risk management policies, institutions and regulations and mainstreaming resilience across development sectors including risk assessment and mapping, risk reduction, disaster preparedness and risk financing; (iv) post-conflict reconstruction and recovery; (v) strengthening land tenure, management and information systems; and (vi) supporting the development of national and sub-national spatial data infrastructure and supporting the development of geospatial information. 

The IDUGD Global Programs Unit also hosts several strategic programs such as the City Resilience Program, the Global Program for Sustainable Cities, the Smart Cities Program, among others. Trust Funds and partnerships, including the Global Partnership for Results-Based Approaches (GPRBA) and Tokyo Development Learning Center (TDLC) and working with bilateral donors, multilateral agencies as well as non-funding partners such as academic institutions, non- governmental organizations and civil society are a cornerstone of GPURL’s work and outreach efforts. 

Tokyo Development Learning Center (TDLC)

 The Tokyo Development Learning Center (TDLC) program is a partnership of the Government of Japan and the Infrastructure - Urban Global (IDU) department of World Bank based in Tokyo, Japan. TDLC supports and facilitates strategic WBG and client country collaboration with select Japanese cities, agencies and partners for joint research, knowledge exchange, capacity building and other activities that develop opportunities to link Japanese and global expertise with specific project-level engagements in developing countries to maximize development impact.  The program is global in reach and thematically focused on urban planning, urban service provision, urban management, social development, land management, territorial development, sustainable tourism, local economic development, competitiveness, and municipal finance.  

TDLC also serves as a platform for the dissemination of development knowledge and activities with the Japanese public sector, private sector and public.  Activities that favorably present the development efforts of Japan with the World Bank are encouraged by the donor.  Engaging directly with municipal officials, academia, and private sector entities in Japan to broaden stakeholder engagement has been a particular focus of this phase of the partnership. 

TDLC supports an active portfolio and growing lending and analytical activities relating to climate change, urban infrastructure, municipal finance, resilience, urban transport, urban governance and waste management.  Given the increasing vulnerability of IDA and IBRD countries to climate change, TDLC is integrating climate resilience into its knowledge programs. 

Job Duties and Responsibilities:

The ET Temporary will play a key role in the delivery of TDLC’s knowledge exchange activities, including Technical Deep Dives (TDDs), workshops, webinars, and other events.  The incumbent will be expected to work independently, exercise sound judgment, and ensure seamless logistical planning and execution of activities, while supervising and coordinating support staff as needed.

The ET Temporary will report to the Manager and with the day-to-day guidance of the TDLC Program Manager, the ET Temporary will:

•  Lead logistical planning and execution of knowledge exchange activities, including travel and accommodation arrangements, venue coordination, vendor management, and participant communication.

•  Coordinate directly with participants to ensure they receive complete and timely logistical information (e.g., travel, visas, schedules, event materials).

•  Independently liaise and coordinate with Japanese ministries, city officials, and private sector vendors to ensure smooth delivery of events.

•  Supervise and guide temporary administrative staff, ensuring efficient workflow and quality outputs.

•  Serve as the first point of coordination with event related vendors, obtain quotations, verify invoices against services delivered or goods received, ensure that all invoices are collected, and send to the ACS for further processing.

•  Anticipate and resolve logistical and operational issues proactively, including during live events, making decisions in real time when necessary.

•  Prepare concise reports and lessons learned on logistical arrangements, highlighting areas for improvement.

•  Provide administrative and logistical support to visiting World Bank staff and external speakers as required.

•  Carry out any additional responsibilities or tasks as may be requested by the TDLC Program Manager and/or the Manager, in support of program objectives, operational needs, or strategic priorities.

Selection Criteria

• Minimum educational qualification: bachelor’s degree with at least 7 years of relevant experience (or equivalent combination of education and experience).
• Demonstrated ability to work independently, make sound judgments, and proactively resolve logistical issues without close supervision.
• Strong organizational skills, with proven capacity to plan, prioritize, and deliver multiple assignments under tight deadlines.
• Experience supervising or coordinating the work of junior staff, contractors, or vendors.
• Extensive event management and coordination experience, preferably in international or multicultural settings.
• Strong client orientation and service delivery focus, with the ability to adapt flexibly to participant and stakeholder needs.
• Excellent communication skills in both English and Japanese (written and oral).
• Strong ability to build and maintain effective relationships with Japanese ministries, city officials, and private sector partners.
• Discretion and good judgment when handling confidential or sensitive information.
• Advanced computer skills with proficiency in MS Office applications and familiarity with virtual collaboration platforms (e.g., Zoom, MS Teams, Webex).
• Proven ability to function effectively in a multicultural team environment and to coordinate across different levels of staff and management.

For information about WBG Core Competencies, please visit: https://bit.ly/2kbIA7O

Poverty has no borders. Neither does excellence. We continually search for qualified individuals with diverse backgrounds from around the globe.  We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Note: “Only applicants who are nationals, legal residents, or otherwise have legal presence in the duty station independent of any employer, and who are authorized to work in the duty station, will be considered.”

WBG Culture Attributes:

1. Sense of Urgency – Anticipating and quickly reacting to the needs of internal and external stakeholders.
2. Thoughtful Risk Taking – Taking informed and thoughtful risks and making courageous decisions to push boundaries for greater impact.
3. Empowerment and Accountability – Engaging with others in an empowered and accountable manner for impactful results.

World Bank Group Core Competencies

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the World Bank and IFC, including our values and inspiring stories. 

Note: The selected candidate will be offered a one-year appointment, renewable at the discretion of the World Bank Group, and subject to a lifetime maximum ET appointment of three years. If an ET appointment ends before a full year, it is considered as a full year toward the lifetime maximum. Former and current ET staff who have completed all or any portion of their third-year ET appointment are not eligible for future ET appointments.