Job Description

The Finance Group (FG) is a critical and strategic business function in UNOPS and serves as an authoritative and integrated partner in the organization on strategic financial planning and budgeting, business strategy and practices, financial analysis and risk assessment, financial management services and long term organizational treasury and investments.

As the steward of resources of a self-financing UN entity, FG is accountable for timely cost recovery and reporting to partners, maintaining the integrity and transparency of financial management of resources in accordance with the highest standards of ethics and organizational/international accountability framework and the accurate and transparent financial reporting to governing bodies, clients, partners and stakeholders.

The Reporting Specialist reports to the Head of Financial Performance Management and Reporting who provides broad supervision and guidance. The role is responsible for promoting credible and useful results monitoring and reporting. The role is also responsible for contributing to UNOPS corporate reporting on results and performance management, and for enhancing the ability of UNOPS to generate business intelligence on its portfolio.

Functional Responsibilities

Summary of functions:

Results analysis and reporting
Performance management support
Knowledge management and innovation

1. Results analysis and reporting

Support the Team Lead on all aspects of UNOPS results reporting, including guidance, stakeholder engagement, data collection and enrichment, quality assurance and analysis, including for the preparation of the annual report of the Executive Director to the Executive Board.
Contribute to the development and improvement of frameworks and systems for results monitoring and reporting, as well as UNOPS portfolio-related data.
Prepare analysis, reporting and dashboards on UNOPS portfolio, including for internal and external stakeholders
Prepare substantive contributions to UNOPS strategic plan, budget estimates and associated review documents in the area of results reporting.
Prepare quantitative and qualitative analysis to support senior management decision making.

2.Performance management support

Support the Team Lead in preparing and improving performance management, including providing input on performance discussions between Regional and HQ Directors and the Executive Office, and suggesting further improvement and integration of organizational planning and review processes.
Enhance and maintain reporting functionalities with a view to promoting accurate, timely, and complete data on UNOPS financial outlook, including reliable and credible multi-year scenarios
Serve as the custodian of financial key performance indicators related to signed engagements with partners.
Enable and support UNOPS reporting in accordance with the Data Standards for UN System-Wide Reporting of Financial Data.
Manage UNOPS efficiency reporting as part of the UN system-wide process, with due consideration for improvements in scope and methodology.
Support senior management decision making by providing quality analysis of UNOPS performance, financial- and non-financial, and suggesting appropriate recommendations.

3. Knowledge management and innovation

Lead/organise training events and design/set training agenda to build capacity of stakeholders on results management, analysis and reporting.
Contribute to the development of internal capacity across the organization in terms of results monitoring and reporting.
Monitor and evaluate policies, procedures, methods, tools and associated systems to ensure its utility, applicability and efficacy.
Recommend, set and/or develop new policies and procedures and introduce innovation and best practices in business operations to enhance services.
Review processes to maximise the benefits of management information systems for enhanced efficiency and organizational/management monitoring, oversight and reporting.

Impact of Results

The reliable and transparent analysis and reporting on the use of financial resources to governing bodies, clients, partners and stakeholders enhance the visibility and image of the UNOPS as an effective service provider in project services and management and consequently strengthen its competitive position as a partner of choice in sustainable development and project services in the country served.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education:

A Masters degree in business administration, economics, political science, social science, international development or other related field is required.
A first-level university degree (Bachelor’s degree or equivalent) with a minimum of two (2) additional years of relevant work experience may be accepted in lieu of the advanced university degree

Experience:

A minimum of 5 years of experience in financial or related analysis and reporting in a large international organization or business corporation is required.
Experience with developing and reporting on performance management frameworks is an asset.
Experience with data management is an asset.
Experience in UN system organizations is an asset.

Language Requirements:

Full working knowledge of English.
Knowledge of another official UN language is an asset.

Contract type, level and duration

Contract type: ICA (Individual Contractor Agreement)
Contract level: I-ICA 2
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Information

Please note that UNOPS does not accept unsolicited resumes.
Applications received after the closing date will not be considered.
Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.