We are seeking a Project Administrator for a 2-year-regular position (renewable) within the Clinical, Assessment, Regulatory, Evaluation Unit at the International Vaccine Institute in Seoul, Korea. (Duty station : Seoul, Korea)
Job Description:
This job is responsible for providing administrative and logistics support to Project Team to ensure efficient project implementation.
Main Roles & Responsibilities:
- Grant administration
- Provide budget justification for grant proposal, while preparing financial reports in compliance with policies and guidelines.
- Provide support in preparing legal documentation (eg, MOU, service agreement, contract etc) utilizing standard templates. Support internal approval of legal documentation.
- Provide support in managing sub-awards, sub-grants, collaboration and other vendors
- Communicate with Finance for grant initiation and closing
- Coordinate any IRB approvals required for projects.
- Project/budget administration
- Maintain approved and updated project budgets to facilitate ongoing financial analysis.
- Prepare financial reports in accordance with IVI and/or sponsor templates and guidelines.
- Support preparation of budget and expenditure projections
- Provide support in planning, monitoring and validating resource (FTE & external) utilization.
- Monitor and validate individual project cost expenditures, analyze financial status, and advise project team members on funding execution
- Logistics and administration
- Provide logistics support in procurement for the project and functions.
- Provide logistic/administrative support in arranging meetings, conferences, workshops etc.
- Coordinate and support disbursement of project funds
Job Requirements and Qualifications:
- Education Requirements
- Related Field Work Experience
- 3+ years in administration
- Technical and Professional Skills / Knowledge
- Knowledge in accounting and finance
- Knowledge of general administrative procedures and guidelines
- Proficiency in MS Office and web-based applications
- Language Proficiency
