We are seeking a Grant Development Project Coordinator for a 2-year-regular position at the International Vaccine Institute in Seoul, Korea to work within the Program Management Department.

Job Description:

This job is responsible for providing overall project management support to the Grant PIs during preparation of grant proposals including meeting organization, activity tracking, scheduling, resource planning, issue and risk management, development of communication planning and establishment of necessary agreements in the pre-award period. This position also support the maintenance of a formal system for managing the grant proposal pipeline.

Main Roles & Responsibilities:

1. Provide project management support to the Grant PIs and teams developing grant proposals and applications including complex grants of high dollar value (>$1M), involving multiple units within IVI, and external partners
   • Convene meetings, prepare meeting minutes and facilitate communication and problem solving among team members including external partners
   • Support Grant PIs on action items for proposal and ensure items are completed on a timely basis to meet submission deadline
   • Contribute to writing and consolidating proposal package
   • Develop initial plans for potential grants such as provisional project charter, MOU, financial and resource plans in accordance to RFPs and once awarded, transfer related documents to new project team members (Project team Lead and Pm when applicable)
   • Support development of proposal and budget and obtain supporting documentation (e.g., letters of reference, institutional documents, etc.) including from external partners
   • Ensure proposal is reviewed by the relevant functions head, unit head and the Director General before submission
   • Contribute to continuous improvement across the project management process, while working with DDG, Grant PIs, Head of Program management, and with other managers in developing and enhancing standard project management methodology

2. Support the Development and maintenance of a formal system for managing the grant proposal pipeline
   • Support the development of the proposal pipeline tracking system for proposals under development; collect data from teams on a monthly basis and update tracking sheet
   • File and archive past grant applications and maintain a repository of grant templates and other resources for proposal development

Job Requirements and Qualifications:

1. Education Requirements

• Bachelor’s degree or equivalent

2. Related Field Work Experience

• 3+ years of demonstrated success working as grant and/or project manager in supporting writing grants in a research/academic/biomedical organization

3. Technical and Professional Skills / Knowledge

• Knowledge of nonprofit grant management
• Demonstrated success in simultaneous management of multiple grant applications and projects
• Demonstrated ability to contribute to grant writing and editing
• Demonstrated mastery of MS Office and MS Project
• Ability to interpret and apply policies and procedures
• Financial knowledge of projects, forecasting and monitoring
• PMP certification or equivalent preferred

4. Language Proficiency

• Fluency in English