Job Description

ORGANIZATIONAL SETTING

The ICAO Programme for Aviation Volunteers (IPAV) provides a framework for the deployment of aviation professionals, working as volunteers, to respond to emergencies affecting the aviation system in a State, to develop capabilities in the implementation of ICAO SARPs, and to foster self-reliance and growth. Volunteerism is universal and has been used as a powerful tool to make significant contributions to economic and social development. As with other volunteer programmes, volunteerism in the aviation sector seeks to accomplish the goal of bringing benefits to both the client States and the volunteers. The client States will benefit from the wealth of experience of the volunteer. The volunteer on the other hand will have the opportunity to maintain and possibly update his/her skills and make valuable contributions to the development of civil aviation. Activities under this programme are intended to complement other initiatives that address the challenges faced by some States in meeting their obligations under the Chicago Convention.

The ICAO Programme for Aviation Volunteers, is part of a larger ICAO strategy for assisting States in addressing shortcomings identified during audits, in order to achieve high levels of effective implementation of ICAO SARPs.

Under the direction of the Director, Technical Cooperation Bureau/ICAO, the Field Operation Section is the responsible for the strategic planning, development, execution, evaluation of Projects in TCB. The Section assists with the identification of priority development requirements across civil aviation and with technical cooperation to recipient States. It carries out resources mobilization with multilateral and bilateral development partners and industry and develops regional and country specific technical cooperation programme and projects. The Section executes these programmes and projects in accordance with the polices pf ICAO.

QUALIFICATION REQUIREMENTS

1. University degree in economics or business administration, or equivalent academic qualifications in financial management or accounting.

2. Ten years experience at a responsible executive level in a government aviation department, operating agency, airline, or banking institution in planning and implementing civil aviation financial management programmes, including policy submissions or decisions on some, or all such matters of major concern to civil aviation or related directorates as:

a) setting up an Air Transport Section;

b) regulation of air transport operations including general aviation, operating licenses, route permits, rates, fares, business practices and competition;

c) regulation of the air transport market, control of airline operating economics and control of the economics of airports and route facilities;

d) bi-lateral agreements;

e) record keeping for regulatory, managerial, statistical and control purposes including a general knowledge of airline data processing and presentation to inform and assist the management;

f) traffic studies, forecasting trends, fleet planning; and

g) relationship of recurrent costs and user charges.

3. Sound knowledge of ICAO policies on terminal and en route charges.

4. Familiar with analyses of cost/benefit studies in the transportation field.

5. Experience in drafting financial management regulatory material and preparing budgets for large organizations. Some experience in the financial management and administration of an Airports Authority would be particularly useful.

6. Proven ability to express views clearly and to prepare concise reports. Ability to present, defend, and amend air transport projects or proposals.

7. A good command of oral and written English, French or Spanish is essential.

COMPETENCIES

Core Competencies:

Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Technological Awareness: Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks; shows willingness to learn new technology.

Commitment to Continuous Learning: Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve.

Managerial Competencies:

Vision: Identifies strategic issues, opportunities and risks; clearly communicates links between the Organization’s strategy and the work unit’s goals; generates and communicates broad and compelling organizational direction, inspiring others to pursue that same direction; conveys enthusiasm about future possibilities.

Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.

DUTIES

1. Developing tactical and long term (strategic) management of the Airport Finance Department. Assist and advise the Finance Director in managing all financial and accounting transactions of the airport to ensure that there are sufficient funds at all times and that funds are secured and financially managed in the most efficient and profitable manner:

a) establish at airport modern finance and accounting principles;

b) plan, organize and provide on-the-job training for all finance personnel;

c) develop and implement advanced cash flow management practices and culture, including a comprehensive programme for development of competence in modern cash flow management, planning and control;

d) assist and advise the Airport Finance Director to establish financial policies, procedures, systems and accounting practices for accounting, billing and financial control according to International Accounting Standards (IAS) aligned with the government authority;

e) assist and advise the Finance Director to establish, manage and control the billing and collection process of passenger and cargo fees, as well as other sources of revenue;

f) assist the Finance Director in identifying and formulating any missing competencies and external assistance required for realization of all duties and working processes in the financial, accounting, and billing fields;

g) assist and advise the Finance Director in any other areas of airport financial management and control as may be necessary

2. Perform other related duties as may be required.