E T Temporary

At the World Bank, a member of the World Bank Group (WBG), you’ll join a diverse, global community working across cultures, disciplines, and borders to address the world’s most pressing development challenges. With 1.2 billion young people reaching working age in the decade ahead, the challenge of job creation has never been greater. Through partnerships across 145 countries and more than 182 offices worldwide, we work with governments, private sector, development partners and other stakeholders to invest in people, strengthen markets, and deliver scalable, data-driven solutions that generate more and better jobs and improve lives. For more information, visit https://www.worldbank.org/en/who-we-are/ibrd Position Context: The Global Corporate Solutions (GCS) Department delivers a wide range of corporate services essential to the effective functioning and mission of the WBG. GCS operations comprise distinct, complex business enterprises that have expanded globally over time. The Paris Office Conference Center is part of GCSCA (Conference Services). Its facilities host WBG events, including training, retreats, and arbitration sessions. The Center supports more than 100 one-day or multi-day events annually, totaling approximately 550 bookings per fiscal year, and plays a vital role in supporting the organization’s mission. GCSCA is responsible for the responsive, safe, efficient, and cost-effective administration of the WBG’s highly visible food and conference program. We seek a well-organized, proactive, and motivated individual for an E T Consultant role to support these operations in the Paris Office.

Duties and Accountabilities

The E T Conference Assistant will schedule and coordinate onsite events in the Paris and Sofia Conference Centers using the in-house Event Management System (EMS). The role requires ongoing communication with WBG staff based in Paris, Headquarters, and Country Offices, and close coordination with internal business partners and local vendors. The E T Conference Assistant reports to the Senior Program Manager at Headquarters in Washington, D.C., with a dotted-line reporting relationship to the Senior Conference Assistant in Paris. Responsibilities include (but not limited to):

• Provide logistical and organizational support for events at the Paris Conference Center, before, during, and after each event.
• Liaise with organizers to confirm requirements and foster cooperative engagement.
• Enter event requirements into the Event Management System (EMS), ensuring data accuracy and proper chargeback for goods and services.
• Coordinate with internal business partners (e.g., IT, Facilities, Security, Accounting, Print Mail Shop Services) and their service providers to ensure event support in alignment with building access protocols and business guidelines.
• Provide logistical and organizational support for events at the Sofia Conference Center (Sofia Office, Bulgaria), which operates as an extension of the Paris Conference Center; coordinate with Sofia-based partners as needed.
• Maintain positive vendor relationships (e.g., caterers, temporary staffing agencies), place orders for goods and services, and assist with periodic negotiations to ensure cost-effectiveness.
• Serve as the point of contact between the Print Mail Shop and organizers to prepare supporting materials (e.g., access badges, name tents).
• Collect client feedback and recommend appropriate improvements to conference services.
• Support accounting processes, including invoice collection and documentation, obtaining necessary approvals, processing payments, and assisting with vendor registration and information updates.
• Report facility issues and coordinate with maintenance teams for resolution.
• Provide recommendations for offsite hospitality and event venues, as needed.
• Perform other administrative duties to support smooth operations.
• Interact with a wide range of internal and external clients, including WBG senior management.
• Act as backup to the Paris-based Senior Conference Assistant during absences.