Project Reporting and Communications Senior Associate

The Asia Pacific Regional Office, based in Bangkok, Thailand, provides strategic leadership and oversight for UNOPS operations across 17 countries, ensuring high performance, operational excellence, and alignment with organizational goals. Operations currently span Afghanistan, Bangladesh, Cambodia, China, India, Indonesia, Lao PDR, Myanmar, Nepal, Papua New Guinea, Pakistan, the Philippines, Sri Lanka, Thailand, Vietnam, and the Pacific Islands. Across these countries, we work closely with key stakeholders to strengthen partnerships and maximize impact through five main operating units: Afghanistan (AFCO), Myanmar (MMCO), South Asia Multi-Country Office (SAMCO), East Asia and Pacific Multi-Country Office (EAPMCO), and the Asia Regional Health Cluster (ARHC). Through these entities, we provide agile, client-focused service delivery across diverse sectors - including infrastructure, health, procurement, and project management - supporting the implementation of sustainable development solutions across the region.

The South Asia Multi-Country Office (SAMCO) supports UNOPS operations across six countries: Bangladesh, India, the Maldives, Nepal, Pakistan, and Sri Lanka. SAMCO delivers a broad range of services and technical expertise in climate change, water, sanitation and hygiene (WASH), infrastructure, procurement, human resource management, and fund management. Each country office is staffed with local technical experts and maintains strong partnerships with national governments, ensuring context-specific solutions and effective project implementation.

The Project Reporting and Communications Senior Associate will support the effective implementation of the KOICA-funded "Developing Sustainable Integrated Solid Waste Management (ISWM) and Circular Economy in the Uva and Northern Provinces in Sri Lanka" project, with a particular focus on donor reporting, stakeholder coordination, project communications and visibility.

Working closely with the Project Manager and project technical team, the incumbent will support the timely preparation and coordination of reports, presentations, briefs and other information products for KOICA, government counterparts and other stakeholders.

A key function of the position is to ensure the consistency, accuracy and clarity of information communicated to KOICA and project stakeholders, including translating complex technical and operational information into clear, accessible and donor-appropriate narratives.

The incumbent will also support internal and external project communications and visibility activities in coordination with the SAMCO Communications Officer, ensuring alignment with UNOPS corporate communication standards and applicable donor visibility requirements.

To support the effective implementation of the KOICA-funded waste management project by ensuring timely, high-quality donor reporting, managing project communications, and coordinating clear, consistent information with KOICA, government counterparts, and key stakeholders in compliance with UNOPS standards.

1. Donor Reporting and Project Information Management

• Coordinate the preparation of periodic, annual and ad hoc project reports required by KOICA and other relevant stakeholders.

• Maintain and monitor a reporting calendar and key submission deadlines, proactively following up with responsible project team members to ensure timely submission of inputs

• Collect, consolidate, review and edit technical, operational and project inputs received from project team members for incorporation into donor reports.

• Review reports, presentations, briefs and correspondence to ensure the accuracy, consistency and coherence of information presented to KOICA and stakeholders.

• Support the preparation of management updates, briefing notes, presentations and other project information requested by KOICA, Project Management Consultancy (PMC), government counterparts and other stakeholders.

2. KOICA and Stakeholder Coordination

• Support the Project Manager in maintaining effective communication and coordination with KOICA, PMC, relevant government counterparts, Local Authorities and other project stakeholders.

• Support the preparation and coordination of official correspondence, information requests, presentations and briefing materials for KOICA and government counterparts

• Facilitate timely internal follow-up on requests for information and agreed actions from KOICA and stakeholders.

• Ensure that information shared externally is coordinated with the Project Manager and relevant technical colleagues and is consistent with approved project information and documentation.

• Support stakeholder meetings, donor missions, workshops and project events, including preparation of materials, documentation and follow-up actions.

3. Project Communications and Knowledge Management

• Support the implementation of the project's communications and visibility activities, ensuring compliance with UNOPS corporate requirements and KOICA visibility requirements.

• Develop, draft, edit and proofread project communication materials, including internal and external newsletters, project updates, fact sheets, social media content.

• Identify project milestones, achievements, beneficiary stories and implementation results suitable for internal and external communication.

• Coordinate project-level external communications and visibility activities with the SAMCO Communications Officer, ensuring consistency with UNOPS corporate communication standards and messaging.

• Coordinate communication inputs for project events, workshops, donor missions and campaigns.

Required

• Secondary school (or equivalent) with 7 years of relevant experience OR

• Bachelor’s degree (or equivalent) in communications, international relations, development studies, project management, public administration, social sciences, or another relevant field with 3 years of relevant experience is required.

Desired

• An advanced university degree, preferably in communications, international relations, development studies, project management, public administration, social sciences, or another relevant field is desired.

• Relevant professional experience in project reporting, donor reporting, project communications, stakeholder coordination, project management support, or international development is required.

• Experience in coordinating and preparing donor reports, progress reports, briefing notes, presentations and other project information products, including the consolidation of technical and programme inputs, is highly desirable

• Previous experience working on KOICA-funded projects, including KOICA reporting, coordination, communication and/or visibility requirements, is highly desirable.

• Experience in monitoring reporting requirements and deadlines and coordinating inputs from multidisciplinary project teams is desirable.

• Experience working in a multicultural environment and coordinating with multiple internal and external stakeholders is an asset.

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