Library Technician – G06

In accordance with paragraph f. of Article 44 of the General Standards, the official languages of the Organization are English, French, Portuguese, and Spanish. No candidate for a position in the General Secretariat subject to the competition requirement shall be contracted until he/she has been administered language proficiency exams by the DHR in at least two of the official languages. Nevertheless: (i) Any candidate, including a staff member, whose native language is one of those four languages shall only be required to demonstrate proficiency on an exam in one of the others; and (ii) Persons applying for G-1 and G-2 positions at Headquarters and G-3 driver/clerk positions in those Offices of the General Secretariat in the Member States where the language requirement unduly restricts the recruitment of otherwise qualified staff shall be exempt from this language proficiency requirement for as long as they occupy those positions. Subsequently, in order to be eligible to compete for a higher-level position, any staff member who has benefited from this exemption must demonstrate proficiency in a second official language of the Organization; and (iii) A person selected as the best candidate may receive a fixed-term contract, which will be considered to have lapsed in case the person does not pass the required language examination in a second official language within the 36 months following the appointment. (iv) During all steps of the recruitment and selection process, a candidate for a position in the General Secretariat shall demonstrate proficiency in at least one official language of the Organization. (v) During all steps of the recruitment and selection process, the application of language requirements shall be guided by the principles of merit, equitable geographic representation, proportionality, and non-discrimination. The lack of proficiency in a second language should not be grounds for elimination during the recruitment and selection process. (vi) Persons applying for positions in the Offices of the General Secretariat in the Member States shall demonstrate proficiency in the official language(s) of the Member State. (vii) When the native language of the candidate is not one of the four official languages of the Organization, the candidate shall be required to sit a proficiency examination administered by the DHR in at least two of the official languages. The salary for this position corresponds to Grade G06, Step 1, in accordance with Staff Rule 103.3 Initial Salary: (a) A staff member on initial appointment shall be placed in the first step of the grade of post, without exemption. (b) This rule does not apply to a staff member who is already employed by the General Secretariat and is selected, promoted, demoted, reassigned, or otherwise transferred to a different post. In such cases, salary shall be determined in accordance with the applicable provisions of these Staff Rules. DUTIES AND RESPONSIBILITIES: This is highly skilled, semi-professional work in administrative, technical and program functions. The Library Technician reports to the Chief Librarian and provides primary technical, operational, and administrative support to the Library, including Archives and Records Management Services (ARMS), as well as support for the management of Library accounts, procurement, and related financial processes performing the following duties:

• Support the full records lifecycle by receiving and documenting transfers; accessioning boxes and electronic files; assigning and maintaining location data; applying approved retention and disposition instructions; and safeguarding confidential and permanently valuable records.
• Respond to requests for active, semi-active, and archival records; verify user authorization; retrieve and refile materials; track temporary withdrawals and returns; and maintain complete audit trails in accordance with OAS records-management policies and procedures.
• Maintain accurate records center inventories and electronic filing environments, including records-tracking systems, databases, shared drives, and SharePoint; conduct routine data-quality checks, periodic inventories, and space-control activities.
• Assist offices of the General Secretariat with transfer lists, file organization, retention requirements, and established records procedures; support the orderly transfer, digitization, and secure disposition of records.
• Process and maintain official documents, archives, and library collections by verifying holdings and completeness, preparing labels and enclosures, arranging and shelving materials, and identifying missing, damaged, obsolete, or duplicate items for follow up.
• Prepare materials for digitization; scan and create digital objects, perform image and text quality control, assign or verify descriptive metadata, and upload files to designated repositories and platforms.
• Provide initial reference, circulation, and document-delivery services; clarify requests, locate relevant print and electronic resources, and refer complex research questions to professional staff.
• Provides timely and courteous assistance to Library users and personnel; maintains and retrieves records; supports SharePoint, digitization, and other library-related activities; and collaborates effectively in a multilingual and multicultural environment.
• Retrieves and move records and collection materials, pushing loaded carts, bending and stooping, and lifting boxes weighing up to 60 pounds, including placement on and removal from shelving using appropriate equipment.
• Coordinate the Library's daily administrative and operational activities, including correspondence, scheduling, service requests, and logistics for exhibitions, events, meetings, and visits; assist Library users and personnel and compile routine service statistics.
• In coordination with the Administrative Management Section (AMS), prepare administrative forms and actions for the obligation of funds, contracts, purchasing of materials and supplies, preparing requisitions, process payments, entering receipts, maintaining supporting documentation, and following up with relevant offices and vendors; including monitoring funds availability for activities, projects/ programs as it relates to the area, ensuring compliance with rules and regulations and that all financial records/files are complete and maintained up to date.
• Perform other related duties as assigned, including providing support to other dependencies of the OASG, replacing and backstopping others. QUALIFICATIONS: EDUCATION & EXPERIENCE: Essential: High school or technical/commercial training and seven years of relevant experience in similar positions OR advanced training and five years of relevant experience. Desirable: Experience or knowledge of the OAS mandate and priorities as related to the area of work and/or the dynamics of the Inter-American agenda and system. COMPUTER SKILLS: Ability to effectively work using Microsoft Office (e.g. Word, Excel, PowerPoint, Outlook, and other applications such as Oracle, Visio, Access, Share Point) and software applicable to the area of work. LANGUAGES: Essential – Proficient in at least two of the following languages: English, French, Portuguese, and Spanish (read, write and communicate). The selected candidate must satisfy the applicable language-proficiency examination requirements under Article 44(f) of the General Standards, including passing the required DHR-administered examination in a second official language within the applicable timeframe. The lack of proficiency in a second language should not be grounds for elimination during the recruitment and selection process. Desirable – Working knowledge of other two OAS official languages. PERSONAL COMPETENCIES: Client Orientation, Knowledge Sharing, Teamwork, Interpersonal Skills. Ability to clearly communicate in the languages required for the post. The GS/OAS embraces equality, diversity and inclusion. Accordingly, in accordance with its rules and regulations, the GS/OAS is committed to providing equal employment opportunities and achieving a diverse staff. In selecting candidates, it will take into account equitable geographic representation, as well as gender equity and equality. Please note that the mandatory retirement age for staff members at the General Secretariat of the OAS is 65 years. Benefits: - Paid Annual Leave: 21 days from 1st year. Increase to 30 days within 5 years. - Sick Leave and Parental Leave. - Health and Life Insurance: OAS pays 2/3 of premium health, 100% life - Pension and Savings Plans: OAS contributes 14% of pensionable remuneration to a Retirement and Pension Plan. Staff contribute 7%.