Job Description

This is a pipeline position created to prepare for anticipated hiring needs. Final hiring decisions will be made following internal review processes.

We are seeking a Project Manager for 2-year-regular position (renewable) to work within the Project Management Department at the International Vaccine Institute in Seoul, Korea. (Duty station: Seoul, Korea)

Job Description

This job is responsible for providing overall management and coordination of specific projects to ensure commitments are delivered at acceptable quality on time and within budget. It also encompasses project resourcing, financial management, issue and risk management, communication and planning and reporting requirements while communicating with and informing senior management of project progress, deviations and remedial actions as required.

Key Roles & Responsibilities

1. Manage projects of moderate complexity within budget and timeline

Monitor delivery of project objectives to an agreed timeline, quality, and budget in a manner consistent with the IVI Project Management Guidelines.
Monitor project progress, and identify deviations from plan and flag raise rectification measures to keep the project on track.
Contribute to continuous improvement across the project management processes, while working with Head of Program Management, PMO, head of project, and with other project managers in developing and enhancing standard project management methodology.
Provide periodic project status update reports based on analysis of project data.
Contribute to preparation of project related legal documents (e.g. MOU, research agreement, service agreement, contract, etc.) with collaborating institutions, agencies, consultants, and vendors.

2. Manage project financials

Ensure the project plan is accurately reflected in the financial budget and forecast.
Track and monitor project expenses at a sufficient level of granularity to provide meaningful analysis, and identify the need for reporting to senior management, develop a remediation plan or change requests from baseline.
Contribute/review periodic financial performance reports by coordinating with PAs and communicate variations to plan and financial consequences with finance.

3. Contribute to and coordinate Project related communication within the Project Team and to external stakeholders consistent with Project Charters.

Job Requirements and Qualifications

1. Education Requirements

Bachelor’s degree or equivalent

2. Related Field Work Experience

8+ years

3. Technical and Professional Skills / Knowledge

Approx. 3 years of demonstrated Project Manager experience (multiple simultaneous projects) required
Proficiency in MS Office and MS Project
Ability to interpret and apply policies and procedures
Financial knowledge of projects, forecasting and monitoring
Experience in research and/or academic/medical institution handling a large number of diverse grants preferred
PMP certificate or equivalent is preferred

4. Key Competency