Purpose and Background

IDLO is seeking an experienced Recruitment Consultant based at IDLO's headquarters in Rome, Italy, to provide specialized recruitment and administrative support throughout the recruitment process. The Consultant will support the end-to-end recruitment and selection process for assigned vacancies across IDLO's operations, ensuring the timely identification and selection of qualified talent in accordance with IDLO's recruitment policies and guidelines.

Scope of Services

Recruitment and Selection

Support the end-to-end recruitment process for assigned vacancies, including:

• Launching vacancy announcements in IDLO's Applicant Tracking System (ATS) and on relevant recruitment platforms, as required.
• Screening applications against vacancy requirements and established selection criteria.
• Preparing longlist reports and candidate assessments for review by hiring managers.
• Supporting hiring managers in the development of shortlists.
• Conducting candidate pre-screening interviews and coordinating technical assessments and tests, where applicable.
• Scheduling interviews and serving as a member of interview panels, as required.
• Drafting recruitment reports and maintaining complete recruitment documentation for assigned vacancies.
• Ensuring compliance with IDLO recruitment policies, procedures, and timelines throughout the selection process.

Candidate Evaluation and Employment Offer

• Conducting reference checks for shortlisted finalists.

• Preparing and issuing employment offers to selected candidates.
• Liaising with candidates throughout the recruitment process to ensure a positive candidate experience.

Reporting and Coordination

• Providing regular updates to the Head of HR Operations on the status of assigned recruitments.
• Reporting on the quality and diversity of candidate pools, progress of screening activities, recruitment challenges, and recommended actions.
• Participating in regular coordination meetings with HR and hiring managers.

Deliverables

The Consultant will be responsible for the timely delivery of:

• Vacancy announcement drafting and publication.
• Longlist and shortlist reports for assigned vacancies.
• Candidate screening and assessment documentation.
• Interview coordination and panel participation.
• Reference check reports.
• Recruitment reports and selection documentation.
• Employment offers and contracts for selected candidates.
• Periodic recruitment status updates.

Work Arrangement and Reporting

This consultancy is based at IDLO Headquarters in Rome. The Consultant will independently manage assigned recruitment processes and deliverables while ensuring timely and high-quality support to hiring managers and the HR team. Throughout the assignment, the Consultant will provide regular updates to the coordinator and the specific Hiring Manager (s) on the status of assigned vacancies, including progress on candidate sourcing and screening activities, the quality and diversity of candidate pools, and any recruitment-related challenges or risks.

Education and Experience

• University degree in Human Resources Management, Business Administration, Organizational Psychology, International Relations, or a related field.

• Minimum of 5 years of progressively responsible experience in talent acquisition, recruitment, and human resources.
• Demonstrated experience managing full-cycle recruitment processes in international organizations, NGOs, intergovernmental organizations, or similar multicultural environments.
• Experience using Applicant Tracking Systems (ATS) and other recruitment technologies.

Languages

• Excellent written and spoken French and English are required.

Skills and Competencies

• Strong interviewing, candidate assessment, and stakeholder management skills.
• Excellent organizational and planning abilities with the capacity to manage multiple vacancies simultaneously.
• Ability to work independently in a remote environment and deliver results within tight deadlines.
• Strong communication and interpersonal skills.
• Commitment to IDLO's values of diversity, inclusion, integrity, and professionalism.

The consultancy period, level of effort, fees, and payment schedule will be specified in the consultancy contract. Payments will be linked to the satisfactory completion and approval of agreed deliverables in accordance with IDLO's contractual procedures.

All work produced under this assignment, including reports, datasets, interview records, analytical tools, presentations, and supporting documentation, shall become the property of IDLO. The consultant shall maintain strict confidentiality regarding all information obtained during the assignment and comply with IDLO's policies on research ethics, data protection, safeguarding, and information security.

IDLO is an Equal Opportunity Employer. We welcome applications from qualified candidates of all backgrounds. Female candidates are strongly encouraged to apply for IDLO vacancies.

IDLO does not tolerate sexual exploitation or abuse, any kind of harassment, including harassment of a sexual nature, or discrimination. As such, IDLO will conduct careful reference and background checks of all selected candidates as part of its selection process.

Application deadline: 19 November 2026 (23:59hrs Rome Time)