(RFP500623) - Job Trainee, IAES (Temporary Assignment, 11 months - Rome, Italy)

• Support management of internal storage channels and share and remove access to all relevant folders, when requested; ii) Provide documentation support, including notes collation, formatting or dissemination, or reviewing summaries generated with artificial intelligence (AI);
  
• Troubleshoot IT support as needed for coordination and storage applications (Microsoft SharePoint).
  

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• Support planning and scheduling virtual and in-person meetings, interviews, and events;
  
• Assist in the preparation and processing of travel requests and reimbursement claims, while learning applicable IAES standard operating procedure and Alliance travel procedures and requirements.
  

• Support preparation of requests and payment documentation in line with the IAES provisions for procurement, aligned to prevailing Alliance policies;
  
• Maintain procurement administration systems for timely and centralized retrieval of information, record keeping, and workflows.
  

• Support the preparation and submission of consultancy requests and contracts, gaining exposure to recruitment and contracting processes applicable to IAES;
  
• Maintain consultancy administration systems, including IAES roster updates (e.g. timesheet and invoice templates, roster database updates in Excel etc.).
  

• Collect, clean, and prepare Data for analysis, guided by IAES analysts;
  
• Provide support to conduct evaluation analytical tasks upon request.
  
  

Requirements

• Recent graduate of university (preferred) or secondary school.
  
• Working knowledge of Microsoft Office Suite (Word, XLS, PowerPoint). Experience using AI to implement routine tasks is preferred.
  
• Fluency in English language, both written and spoken.
  
• Good interpersonal, communication and teamwork skills, courtesy and tact, and the ability to establish and maintain effective working relationships with people of different cultural and national backgrounds. 
  
• Good skills in personal organization and priority setting.
  
• Good client orientation and service approach.
  
• Good time management skills and attention to details.
  
• Ability to deliver tasks under remote supervision with accurate and timely reporting to supervisor.
  

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• Previous internships.
  
• Work experience in an international environment.
  
• An interest or studies in the evaluation of international development projects, sociology, economics, or similar fields.
  
  

Benefits

• Be Italian nationals holding a valid passport or identity card.
  
• Or be EU citizens holding a valid passport or identity card and confirmation of registration from the Registrar’s Office (Anagrafe).
  
• Or Non – EU citizens holding a valid Italian work permit (permesso di soggiorno per lavoro subordinato).