Administrative and Financial Manager - Roster position

This recruitment effort aims to build a pool of team members who can be mobilized in an emergency; it is not for a specific assignment that needs to be filled immediately.

The French Red Cross (CRF), through its International Operations Directorate (DOI) and its International Emergency Unit (PUI), contributes to the international emergency response of the International Red Cross and Red Crescent Movement.

This job description is for a General Logistics Manager position within the CRF’s pool of emergency responders: the delegate may be mobilized on short notice for emergency deployments or fixed-term emergency missions in various countries and contexts.

The incumbent is responsible for the administrative, financial, and HR management of the project in the field—including accounting, cash management, management of national staff, and compliance—to ensure the smooth operation of the mission.

Responsibilities:

Under the direct supervision of the Team Leader and the technical supervision of the Finance and HR liaisons at headquarters (DOI/PUI).

The main responsibilities and activities of the position are as follows:

Financial Management:

• Set up administrative and financial tools and procedures at the start of the assignment: opening a petty cash fund and bank accounts, establishing fund transfer solutions, and setting up expense approval workflows.
• Maintain the assignment’s accounting records: cash journal by currency, bank journal by currency, expense documentation, and ensuring the quality of accounting documents.
• Ensure the monthly closing of the accounts and their timely submission to headquarters, including the management of exchange rates.
• Manage the mission’s cash flow: anticipate cash flow requests, make payments via the petty cash fund or bank, manage the safe, conduct regular cash counts, and reconcile cash counts with accounting records.
• Monitor the budget: track field expenditures against the budget and prepare financial reports for headquarters.
• Ensure internal control and the prevention of fraud and corruption: segregation of duties, approval workflows, compliance with spending thresholds, and procurement procedures in coordination with logistics.
• Apply donor rules and, in a coordinated effort, the Movement’s procedures (IFRC, host National Society).
• Support the Team Leader in overall budget management.

Human Resources Management:

• Manage national human resources: local recruitment, contracts, payroll, leave, time tracking (schedules), and administrative management of staff.
• Integrate safeguarding requirements into HR management: conduct background checks during recruitment, ensure signing of the Code of Conduct, and raise awareness among national staff regarding PEAS/PSEA.
• Ensure the mission’s administrative and legal compliance (taxation, local labor law, registrations) in coordination with the host national company.
• Organize the team’s work: regular meetings, clear objectives and deadlines, monitoring, and support.

Administrative management of the mission:

• Manage the administrative aspects of deployments: mission orders, per diem.
• Oversee support services (field camp) and ensure a work environment that complies with the Movement’s rules.
• Ensure the archiving of administrative and financial documents and the handover at the end of the mission.

Skills

Skills Specific to the Movement

• Adherence to the Fundamental Principles and knowledge of the Red Cross and Red Crescent Movement.
• Proficiency in office software (Word, Excel, PowerPoint) and collaborative platforms.

Skills Specific to the Position

• Accounting and cash management.
• HR management and payroll.
• Knowledge of labor law in an international context.
• Proficiency in accounting software and Excel (advanced level).
• Ability to negotiate in emergency situations.
• Attention to detail, discretion, and respect for confidentiality; ability to work under pressure and as part of a small team (field camp).

Language Skills

• An excellent command of English is required (spoken and written).
• Fluency in French is a major asset; fluency in another official language of the IFRC (Spanish or Arabic) is preferred.

Profil

• A bachelor’s or master’s degree in management, accounting, finance, human resources, or administration.
• Proven experience in the administrative and financial management of emergency humanitarian projects, including at least two years on an international humanitarian mission.
• Previous experience within the Red Cross and Red Crescent Movement is a major asset.