Temporary Senior Coordinator, Grants and Contracts

Temporary Senior Coordinator, Grants and Contracts

Position Description

About PADF

The Pan American Development Foundation (PADF) believes in creating a hemisphere of opportunity, for all. We work across Latin America and the Caribbean to make our region stronger—more healthy, peaceful, just, inclusive, resilient, and sustainable for current and future generations. For over 60 years, we have served the most vulnerable communities, investing resources throughout the hemisphere. We partner with and enable civil society, governments, and the private sector for the greater good of the region.

Position Overview

The Pan American Development Foundation (PADF) seeks a Temporary Senior Coordinator, Grants & Contracts to support the Grants & Contracts Department and work directly with the Director of Grants & Contracts in its Headquarters in Washington, D.C. to focus on the closeout of Awards, as well as working on process improvements under the Grants and Contracts area of responsibility.

The duration of the work is estimated to be about 4 months, until September 30, 2026. The position is anticipated to be based in Washington, D.C. on a hybrid modality.

Essential Duties and Responsibilities  

• Lead the Closeout process of Awards, coordinating with all involved stakeholders ensuring closeout checklist is being followed, respecting due dates, timelines, and that tasks are completed as needed including financial and programmatic verification to ensure timely and streamlined closure of Awards and subawards.
• Support as required in the revision and improvement of existing grants and procurement processes, ensuring alignment with regulatory requirements and industry best practices. This may include:
  • Requests for Procurement (RFPs) / Requests for Quotations (RFQs)
  • Requests for Applications (RFAs)
  • Evaluation committee guidelines
  • Subrecipient monitoring frameworks and tools, ensuring effective oversight and compliance.
  • Other solicitation processes as needed
• Assist with the review and approval of subaward issuance, including the thorough revision of agreements to ensure compliance with internal policies as well as with donor requirements.

 Competencies

• Nurture knowledge – Actively seeks learning opportunities, shares insights with peers, and applies new knowledge to improve team processes.
• Be creative and promote creativity – Applies creative thinking to improve processes and participates in innovation initiatives.
• Lead & inspire – Begins influencing peers and contributing to team motivation and cohesion.
• Adapt – Adapts approaches to meet evolving needs and helps team members navigate change.
• Optimize resources – Organizes work effectively and identifies opportunities to improve team processes.
• Communicate effectively – Tailors communication to different audiences and facilitates clear information flow within the team.

Required Qualifications

• Bachelor’s degree, in a relevant field such as management, law, international relations, or related field. (A Master's degree in a relevant field is highly desirable).
• Minimum of four (4) years of experience in international donor assistance organizations, with a focus on grants operations.
• Experience working on or administering contracts, grants, or cooperative agreements issued by U.S. Government (e.g., USAID, USDA, or State Department) and other international donors.
• Fluency (written and oral) in Spanish and English.
• Knowledge of U.S. Government rules and regulations (2 CFR 200).
• Experience with cross-collaboration among program, finance and G&C teams.
• Experience with elaboration and adaptation of templates.
• Experience in contract, cooperative agreement, or grants implementation and monitoring.
• Proficiency in Microsoft Office, particularly Word and Excel, with strong computer skills and ability to learn new software systems.

More About PADF

PADF is an independent 501(c)(3) nonprofit organization established by the Organization of American States (OAS) in 1962.  www.padf.org

PADF’s core values. “H-E-A-R-T” = Honesty, Excellence, Authenticity, Respect, and Trust.

EEO Statement. We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply. PADF does not discriminate based on ability, age, national origin, race and ethnicity, religious beliefs, sexual orientation, or criminal record.

PADF is committed to safeguarding employees and those we serve, addressing inappropriate behavior, discrimination, and harassment. We take an intersectional approach, promote gender equality, and follow our Global Code of Conduct emphasizing our H.E.A.R.T. values. The code covers various aspects, including anti-trafficking, PSEAH (Protection against Sexual Exploitation, Abuse and Harassment), whistleblowing, and online safety.

PADF is an Equal Opportunity Employer