This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide. If you have not registered a profile with this system, you can do so by following the link for Supplier Registration.

If you already have a supplier profile, please access the negotiation using quicklink or please login to the Supplier Portal, then search for the negotiation using the reference number UNDP-PHL-00958, following the instructions in the user guide.

Introduction

Description of the Assignment:

Objectives

1. Develop clear and user-friendly instructional videos

Produce short, structured, and accurate video walkthroughs that translate the following mPhilGEPS functionalities into practical, easy-to-understand guidance for all user groups:

a. Registration of Users

b. Government of the Philippines-Official Merchants Registry (GOP-OMR)

c. Virtual Store

i. Annual Procurement Plan for Common-use Supplies and Equipment (APP-CSE)

ii. Ordering of APP-CSE

d. eBidding

i. Annual Procurement Plan

ii. Purchase Request

iii. Bid Notice

1. Bid Submission

2. Bid Opening

3. Bid Evaluation

4. Motion for Reconsideration/Protest

5. Post-Qualification

iv. Award Notice

v. Contract Management

e. eMarketplace

i. Ordering of Items

f. Reports Generation

g. Other features

2. Support consistent and correct system usage

Ensure users, such as government agencies, suppliers, and procurement stakeholders, can independently follow digital procurement processes, reduce errors in system navigation and transaction execution, and apply approved workflows correctly, through guided, step-by-step video demonstrations.

3. Produce instructional videos suitable for broad and repeated use

Develop instructional videos that function as official learning and reference materials and are suitable for dissemination through appropriate digital channels, including government websites and public video‑hosting environments, as determined by PhilGEPS.

4. Ensure accuracy, accessibility, and neutrality of content

Ensure that all video content aligns with approved system functionalities, procurement rules, and official guidance, while applying gender‑responsive, accessible, and learner‑centered design principles to support users of varying roles, backgrounds, and levels of digital literacy.

5. Ensure sustainability and future updates of video materials

Structure video content, scripts, and production assets in a way that supports future updates and maintenance, allowing the materials to remain relevant as system features, workflows, or policies evolve.

Professional Qualifications

Education

At least a Bachelor’s degree in Multimedia Arts, Communications, Information

Experience

• At least 5 years of demonstrated experience producing instructional videos, digital learning content, screen‑capture demonstrations, or multimedia training materials. Proficiency in: End-to-end video production, Screen recording of systems/platforms, Editing, narration/voiceover, captioning, Applying accessibility and gender-inclusive guidelines.

• Developed or produced at least (3) projects related to: Instructional videos for software/systems, Digital learning content, Government platform walkthroughs, eLearning modules with video components, Animated explainers or screen-capture tutorials. Provide at least three (3) relevant work samples or portfolio links demonstrating experience in training module development and video production, including instructional videos, process walkthroughs, explainer videos, or other learning materials.

Period of assignment/services: 60 working days spread across the period of 11 May 2026 – 11 September 2026, unless revised in a mutually agreed upon timetable by the UNDP and the Consultant

Duty station is in Metro Manila, and the Consultant is expected to report as needed to the PS-DBM office in Paco, Manila, and UNDP Philippines office in Mandaluyong City.

Proposal should be submitted directly in the portal no later than indicated deadline.

Any request for clarification must be sent in writing via messaging functionality in the portal. UNDP will respond in writing including an explanation of the query without identifying the source of inquiry.

http://supplier.quantum.partneragencies.org using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Women, individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.