Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Internal and external candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), UN Volunteers with at least twelve (12) months of continuous service in IOM, and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position.

Organizational Context and Scope

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. Under the overall supervision of the Resources Management Officer and direct supervisor of the Human Resources Specialist, the incumbent will be responsible for the following duties:

• Provides Human Resources support to the mission and to other IOM entities supported administratively by the mission.

• Assist in coordinating the recruitment process for national staff including the preparation of the vacancy notice for new positions, advertisement, ongoing communication with applicants, receiving CVs, helping in shortlisting, and arranging interviews.

• Answers to external inquiries regarding employment / internship opportunities in the Organization; participates in events and presents HR and employment opportunities in the mission.

• Prepare all administrative requirements for newly recruited staff and consultants in Country Office, CR – contract, forms, medical examination etc.

• Maintains the staff attendance records (attendance sheet, electronic key system, PRISM system), and ensures that supporting documents are accurate and filed properly.

• Maintain a database on contract information, contract issuance and signature, monitoring contracts dates, separation requirements, Medical insurance cards, bank letters, etc. in coordination with the Country office in Costa Rica.

• Follow up on the completion of the staff evaluation system (SES for the staff under National Office, CR).

• Prepare and coordinate with the HR officer the staff separation clearance form and follow up on the separation entitlements and process for completion according to IOM policies.

• Acts as a back-up of team members when and if necessary.

• Maintains all structural information and personnel data in PRISM (OM, PA, Time and Attendance).

• Maintains the Mission´s personnel files, in digital and hard copy.

• In line with the IOM regulations, rules and polices, supports the organization of HR processes including handling of entry-on-duty or separation-from-service, preparation of contracts and/or terminations as required.

• Assist in handling HR actions related to consultants in coordination with the requesting department.

• In line with the IOM procedures and local regulations, reviews and implements changes based on the National Social Security Scheme, reviews changes of salary scale for local staff and calculates new IOM salary scales according to set procedures.

• In coordination with the supervisor and unit managers, reviews and coordinates staff training requests.

• Assists with the preparation and issuing of the Country Office payroll and prepares monthly/annual reports and calculations for relevant departments. Prepares any other HR related statistical reports as required by the CoM and/or donors.

• Performs any other duties as assigned by the CoM and/or the immediate supervisor

Required Qualifications and Experience

Education

• Bachelor’s degree in business or Public Administration with at least 2 years of relevant working experience.

• OR Secondary School Diploma with specialized focus in Human Resources and at least 4 years of relevant working experience

Experience

• Experience with and knowledge of administrative/Human Resources management policies and procedures of a national and/or international non-governmental organization will be an added advantage.

• Knowledge and understanding of HR administrative best practices and procedures;

• Familiarity with Costa Rican Labour law and national procedures;

• Previous work experience with national, regional or international public bodies would be an advantage;

• High level of computer literacy in standard MS products with specific proficiency in MS Excel is required, knowledge about SAP/HR an advantage.

Skills

• Written and verbal communication skills.

  • Positive attitude.

  • Flexibility.

  • Word processing skills.

  • Spreadsheet preparation and tracking skills.

  • Calendaring skills.

  • Presentation skills.

  • Organizational skills.

  • Conflict resolution.

  • Costumer service perspective.

Languages

External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic, Chinese, French, Russian, or Spanish).

For all applicants, fluency in Spanish and English is required (oral and written).

Competencies

The incumbent is expected to demonstrate the following values and competencies: VALUES - All IOM staff members must abide by and demonstrate these five values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

CORE COMPETENCIES - Behavioural indicators – Choose a level.

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Como Aplicar?

El candidato debe enviar su aplicación por medio de la plataforma.

La aplicación debe incluir: 

• Curriculum con 3 referencias (supervisiones anteriores).
• Una carta de interés (máx.1 página)

• Este puesto tendrá una duración inicial de 1 mes, con posibilidad de prórroga, siempre que haya fondos disponibles.
• Salario Bruto: CRC 747.000 mensuales.
• Este puesto está sujeto a contratación local. Solo podrán ser considerados aquellos que posean un permiso de residencia y de trabajo válido para el país en el que se encuentra el puesto.
• Fecha límite para aplicar: Domingo 10 de mayo a media noche (Hora Costa Rica).

1. Solo se contactará con los candidatos preseleccionados. 

2. Cualquier oferta que se haga al candidato en relación con esta convocatoria de vacante está sujeta a la confirmación de la financiación.

3. El nombramiento estará sujeto a la certificación de que el candidato es médicamente apto para el puesto, a la verificación de la residencia, al visado y a las autorizaciones del Gobierno correspondiente, cuando proceda.
4. La OIM aplica una política de tolerancia cero ante conductas incompatibles con los fines y objetivos de las Naciones Unidas y de la OIM, incluyendo la explotación y el abuso sexuales, el acoso sexual, el abuso de autoridad y la discriminación por motivos de género, nacionalidad, edad, raza, orientación sexual, origen religioso o étnico o discapacidad.
5. La OIM no cobra ninguna tasa en ninguna fase de su proceso de selección (solicitud, entrevista, tramitación, formación u otras tasas). La OIM no solicita ninguna información relacionada con cuentas bancarias.
6. La OIM solo acepta solicitudes debidamente cumplimentadas presentadas a través del sistema de selección en línea de la OIM. La herramienta en línea también permite a los candidatos realizar un seguimiento del estado de su solicitud.

 La Organización Internacional para las Migraciones (OIM) no discrimina por motivos de discapacidad, edad, identidad y expresión de género, orientación sexual, nacionalidad, identidad racial, creencias religiosas, entre otras. La OIM está comprometida con un entorno diverso e inclusivo y por ello su personal proviene de una amplia gama de entornos socioeconómicos y perspectivas del mundo. Se alienta especialmente las candidaturas de mujeres, personas afrodescendientes y personas LGBTIQA+ que se encuentren cualificadas y cumplan los requisitos de cada vacante  

The International Organization for Migration (IOM) does not discriminate on the basis of disability, age, gender identity and expression, sexual orientation, nationality, racial identity, religious beliefs, among others. IOM is committed to a diverse and inclusive environment and therefore its staff come from a wide range of socio-economic backgrounds and world perspectives. Candidates from women, people of African descent and LGBTIQA+ people who are qualified and meet the requirements of each vacancy are especially encouraged.