Under the overall supervision of the Chief of Mission (CoM) and Budget and Compliance Officer, and the direct supervision of National Senior Finance Officer and in closed coordination with the  Chief RMU; the Senior Budget and Reporting Associate will be responsible and accountable for contributing to and coordinating budgeting, financial project monitoring and reporting processes in accordance with Donors’ requirements and IOM Financial Regulation and Policies.

1. Contribute to the development and revision of IOM budget plans by coordinating budgeting processes, and checking compliance with IOM standards, budget and programming policies and procedures. 

2. Provide technical support to the field offices, project staff and partners throughout the project cycle to promote compliance with IOM's administrative/financial policies and procedures and any donor-specific requirements; deliver guidance, training and consultation on matters related to IOM financial issues to strengthen effectiveness. 

3. Analyse the disbursement of project funds against the available portfolio of the Mission; make recommendations for adjustments and allocation between programmes and projects. Process accounting adjustments when required in full compliance with IOM Financial Management Rules and Procedures (FMRP) and internal instructions;

4. Contribute to financial forecasting during project implementation phases and monitor all project commitments. 

5. Prepare and review donor financial reports in accordance with IOM regulations and procedures. 

6. Maintain the financial reporting system to support timely provision of information to relevant units within IOM, in close coordination with National Senior Finance Officer & Budget and Compliance Officer. 

7. Contribute to the facilitation of internal and external project audits.

8. Perform such other duties as may be assigned.

EDUCATION

• Bachelor’s degree in Business Administration, Finance, Management, Accounting, or a related field from an accredited academic institution with five years of relevant professional experience; or

• High school diploma with seven years of relevant professional experience.

EXPERIENCE

• Experience in IOM/UN administrative and financial management, budget monitoring, cash management and internal control procedures;

• Experience in the usage of office software packages (MS Word, Excel, etc.) and strong knowledge of spreadsheet and data analysis;

• Experience supporting the development and implementation of administrative control procedures.

SKILLS

• Knowledge of UN and bilateral donor programming;

• Knowledge of financial rules and regulations;

• In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and, 

• Knowledge of International Public Sector Accounting Standards (IPSAS).

Languages

For this position, fluency in English and Ukrainian is required.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioral indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Only shortlisted candidates will be contacted.

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies