Job Summary:

The STRIDES Morocco Senior Purchasing Officer supports activities related to the procurement of materials, parts and equipment for the company. Submits and process es purchase orders as authorized following policies and procedures for the operation of procurement activities. Assists with monitoring departmental costs, schedules and performance to ensure approval and payment of transactions completion. Coordinates purchasing activities with other departments to maintain inventories at planned levels.

Accountabilities:

• Prepares, maintains, and reviews purchasing files, reports and price lists for the project.

• Assists with developing bid specifications and conducting competitive procurement processes in compliance with USG regulations.

• Reviews requisition orders to verify accuracy, terminology and specifications.

• Contacts suppliers to schedule or expedite deliveries, resolve shortages, missed or late deliveries to ensure contract terms and company needs are met.

• Approves bills for payment and calculates costs of orders and forwards invoices to appropriate accounts.

• Maintains policies and procedures of organizational and government regulations affecting purchases and shares information with management, staff members and vendors.

• Checks shipments to ensure orders are filled correctly and goods meet specifications.

• Compares prices, specifications, and delivery dates to determine the best bid among suppliers.

• Maintains documentation of purchase orders and verifies invoices for payment with accounting.

• Assists with developing and revising procurement operating procedures and policies.

• Interacts with internal and external customers to ensure purchasing activities within functional areas are met and comply with government regulations and company procedures.

• Analyzes quotations received, selects or recommends suppliers, and schedules deliveries.

• Supervises preparation of orders and follows up to expedite delivery and shipment.

• Obtains certifications of delivery and conducts checks against orders; reviews and approves invoices for orders placed.

• Develops and maintains necessary records and files for efficient procurement operations.

• Monitors budget to ensure policies are adhered to and no overages occur with allowable expenses.

• Serves as point of contact regarding customs regulations related to imports, exports, and international commerce as applicable.

• Conducts internal audits with accounts payable to demonstrate compliance with company purchasing policies.

• Receives, examines, and processes requisitions and other documents related to the purchase of supplies, materials, and equipment.

• Compares costs and evaluates the quality and necessity of supplies, materials, and equipment.

• Inventories equipment and assists with asset management throughout the asset life cycle, including end-of-life disposition.

• Other duties as required.

Applied Knowledge & Skills:

• Strong knowledge of procurement methods and procedures.

• Working knowledge of company policies and standards for procurement services.

• Excellent oral and written communication skills.

• Proficient use of Microsoft office and computer software skills.

• Demonstrated analytical and problem-solving skills.

• Ability to analyze and interpret data, identify errors and prepare reports. Ability to work well with others and independently.

Problem Solving & Impact:

• Works on problems that are complex in scope and require evaluation of identifiable factors.

• Exercises judgment within defined practices and policies in selecting methods and techniques for obtaining solutions.

• Decisions made generally affect own job or specific functional area.

Supervision Given/Received:

• Reports to the Finance and Operations Manager.

• Provides guidance to departmental areas on procurement processes and procedures.

Education: **

• Bachelor's degree or international equivalent in Business Administration or Related Field.

Experience: **

• Typically requires 5+ years of procurement and administrative support experience.

• Prior experience on a USG-funded project or non-governmental organization (NGO) preferred.

• Understanding of USG rules and regulations governing procurement, especially for contracts, preferred.

• Articulate, professional and able to communicate in a clear, positive manner with clients and staff.

• Must be able to read, write, and speak fluent English, French, and Arabic.

Typical Physical Demands:

• Typical office environment.

• Ability to spend long hours looking at computer screens and doing repetitive work on a keyboard.

• Ability to sit and stand for extended periods of time.

• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer, Microsoft Office (i.e. Word, Excel, PowerPoint, etc.), e-mail, telephone, printer, calculator, copier, cell phones, PDAs and other hand held devices.

Travel Requirements:

• Less than 10%

The expected hiring salary range for this role is MAD 240,000 - 300,000 annually for gross salary. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, market pay, and budget.