Job Description

Reference number: 2615
Job status: In-progress
Job category: Local Position
Duty station: Bogor, Indonesia
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CIFOR-ICRAF
The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) envision a more equitable world where trees in all landscapes, from drylands to the humid tropics, enhance the environment and well-being for all. CIFOR and ICRAF are non-profit science institutions that build and apply evidence to today’s most pressing challenges, including energy insecurity and the climate and biodiversity crises. Over a combined total of 65 years, we have built vast knowledge on forests and trees outside of forests in agricultural landscapes (agroforestry). Using a multidisciplinary approach, we seek to improve lives and to protect and restore ecosystems. Our work focuses on innovative research, partnering for impact, and engaging with stakeholders on policies and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR and ICRAF are members of CGIAR, a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources.

CIFOR-ICRAF is looking for a

Assistant Accountant – Treasury & Fixed Assets

Overview

The Assistant Accountant - Treasury and Fixed Assets will support treasury operations, bank relationships, petty cash, fixed assets, and inventory checks.

• Ensure adequate cash in the petty cash and the floating advance account. • Prompt recording of petty cash transactions. • Weekly updating of bank balances for preparation of cashflow projections. • Weekly update of donor receipts to the outstanding invoices schedule and follow up with grants teams for coding. • Prompt preparation of petty cash reconciliations. • Prompt uploading of electronic payments as per Key Performance Indicator (KPI). • Inventory reconciliation and reporting. • Assist in assets capitalization and physical assets verification. • Back-up to Senior Accountant - Treasury and Fixed Assets.

Duties and responsibilities

1. Petty Cash management

Maintain Petty Cash Funds in both IDR and USD.
Prepare Petty Cash Vouchers.
Prepare daily and weekly report for Petty Cash and floating cash Funds accountability.
Prepare Petty Cash and floating cash report as basis for replenishment.
Prepare month-end report and cash counts/cash certificates for Rupiah petty cash and USD notes.
Maintain cash balances according to policy.
Ensure that petty cash and floating cash vouchers are fully authorized and supported before payment.
Ensure that authorization guidelines and limits are followed with respect to petty cash.
Safeguarding the petty cash under lock and key.
Distribute cash advances for travels and payment by cheques or cash to the claimants/payees.
Record cash payment into system.
Follow up with bank signers for manual payments.
Prepare petty cash reconciliations for Bogor – Headquarter (HQ), Burkina Faso and Germany.

2. Receipts and Deposits

Receive cash payments from invoices and cash return of cash advances, hosted institution and the other external.
Prepare cash receipts.
Record cash receipts into system.
Prepare covering letter for checking deposits.
Prepare covering letter for check/invoices sent by mail.

3. Banks and Relationships

An agent of all the banks in Bogor - HQ.
Preparation of paperwork for the opening and closing of bank accounts.
Ensuring bank confirmation letters are duly signed and follow-ups with respective banks done.

4. Banking and Cash Flows

Weekly updating HQ and country bank account balances for cashflow projections.
Preparation of monthly bank reconciliations and resolving all outstanding items.
Funding of IDR bank accounts to meet daily operations and obligations in the absence of the Senior Accountant Treasury and Fixed Assets.

5. Electronic Banking

Uploading of electronic payments on the various banking platforms.
Daily review of bank statements and updating the donor receivables schedule with receipts.
Recording of incomings to the general ledger.

6. Fixed Assets and Inventory Management

Assist in monthly capitalization of assets in the financial system.
Assist in monthly automatic depreciation of all assets as per policy and/or grant agreement for center and project assets respectively.
Assist in carrying out disposal of assets in the system as and when requested and during the annual disposal exercise.
Assist in monthly reconciliation and submission of the fixed assets schedule.
Conduct annual physical verification of fixed assets exercise and reconciliations thereof.
Prepare monthly reconciliation of the stock report and the general ledger.

7. Back up support

Provide back up support to Senior Accountant - Treasury and Fixed Assets while away on leave.
Work closely with all staff in each of the sub-unit in FSU to provide an efficient and cost-effective service delivery to all clients within CIFOR-ICRAF.

8. Internal and External Audit

Availing Audit documents and responding to Audit queries in a timely manner during both External and Internal Audit.

Education, knowledge and experience

• Bachelor’s degree in accounting, finance, or a related field.
• CPA 2 or equivalent.
• Minimum of 3 years’ experience in finance functions.
• Experience with automated financial systems.

Terms and conditions

• This is a Locally Recruited Staff (LRS) position. CIFOR-ICRAF offers competitive remuneration in local currency, commensurate with skills and experience.
• The appointment will be for 1 (one) year with the possibility of extension contingent upon performance, continued relevance of the position and available resources.
• The duty station will be in Bogor, Indonesia.
To apply, please visit our career site at: https://www.cifor-icraf.org/about/work-with-us/
To learn more about CIFOR-ICRAF, please visit our websites at: https://www.cifor-icraf.org
CIFOR-ICRAF promotes Gender Diversity – Applications from women professionals are encouraged.
CIFOR-ICRAF is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity.