Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration.

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Context

Under the overall supervision of the Supply Chain Director and direct supervision of the Senior Supply Chain Officer, and in close collaboration with the Manila Supply Chain Unit (MSCU) and in coordination with the relevant units at Supply Chain Management (SCM)  Center in Thessaloniki, the Supply Chain Associate (Logistics, Assets and Facilities) will provide routine support to supply chain activities, guided by SCM objectives to deliver quality goods/services to the beneficiaries/users at optimal price and in a timely manner.

1. Support the coordination with International Organization for Migration (IOM) offices and missions to organize conferences and events at the Supply Chain (SC) Center, including arranging venue, accommodation, and service requirements (e.g., audio/visual, interpretation, catering) and maintaining related documentation.
2. Provide routine support for SC Center offices and facilities, including meeting room readiness, preventive and corrective maintenance, Health, Safety and Environment (HSE) requirements, and space planning; monitor needs and follow up on related actions on a regular basis.
3. Support the preparation and maintenance of agreements and Long-Term Agreements (LTAs) for utilities, insurance, internet, recurring services, and supplies, including tracking renewals, maintaining records, and supporting related documentation.
4. Maintain inventory of consumables, assets, furniture, and equipment at the SC Center, including tracking movements, maintaining records, and supporting timely replenishment.
5. Support the coordination with external stakeholders (e.g., Helexpo, Customs, and relevant government institutions) related to SC Center operations, including routine follow-up and documentation related to applicable local procedures.
6. Support asset management activities in accordance with IOM procedures, including ERP (Oracle) postings, labeling, assignment, handover, transfer, disposal, maintenance, storage, and annual physical verification.
7. Support the coordination with the IOM Greece Mission to obtain administrative, procurement, logistics, and facilities support, related to SC Center operational requirements.
8. Support the timely processing of invoices for utilities, services, and SC Center purchases by tracking due dates and submitting complete documentation to Finance.
9. Perform other duties as assigned and provide routine support to broader Supply Chain functions as required. 
10. Perform such other duties as may be assigned.

Education

• University degree in Business Administration, Management, Logistics, Procurement, Information Technology, Engineering or a related field from an accredited academic institution with three years of relevant professional experience; or,
• Completed High school / Secondary school education with five years of relevant experience.
• Certification in Procurement, Logistics or Supply Chain Management is an advantage.

Experience

• Experience in procurement and logistics and working with vendors and service providers;
• Experience with asset management processes;
• Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage; and,
• Experience working in an international organization an advantage. 

Skills

• High level of computer literacy, including ERP (Oracle) systems;
• Ability to work with national and international institutions;
• Ability to prepare clear and concise reports;
• Good communication and interpersonal skills; and,
• Ability to maintain accurate records and documentation related to supply chain activities.

Languages

IOM’s official languages are English, French and Spanish.

For this position, fluency in English and Greek is required (oral and written). Working knowledge of another UN official language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.  

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies:

 IOM’s competency framework can be found at this link Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

• Courage: Demonstrates willingness to take a stand on issues of importance.

• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – Behavioural indicators Level 1

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

Only candidates possessing the right of residence and right to work in Greece can be considered for this vacancy. Candidates for this vacancy will be considered to be locally recruited and will be eligible for allowances and benefits available to locally-recruited staff.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies.