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Special Vacancy Notice: Senior Movement Operations Associate (Movement Management)
International Organization for Migration (IOM)
Brasilia (Brazil)
Full-time
General SupportTransportation and travel services
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Posted 6 days ago
Job Description

Responsible for supervising and coordinating movement operations for migrants and refugees assisted by the organization, ensuring travel arrangements (such as logistics, transportation, and documentation) are carried out in accordance with agreements with governments and partners. Works under the supervision of local leadership to ensure all movement processes are efficient, safe, and aligned with the organization’s guidelines.

 
  1. Oversee up to eight staff members coordinating, scheduling and booking travel upon receipt of a travel-ready status and/or request in accordance with travel requirements, including but not limited to the distribution of Advance Booking Notifications (ABNs), updates, domestic flights, cancellations and departure notifications. Support staff development processes such as hiring, providing training, assigning duties and giving feedback to staff members on their performance on a regular basis to ensure high quality work and the accurate completion of movements activities. 
  2. Oversee the organization and completion of all bookings in a timely manner and in accordance with the Handbook of IOM Tariffs (HIT) and Standard Operating Procedures (SOPs) from the Resettlement and Movement Management Unit (RMM). 
  3. Ensure compliance with program-specific SOPs for different migrant types and other modes of travel by air, land or sea. Supervise the distribution of travel information to internal and external stakeholders.  
  4. Oversee Movements team members as they compile and analyse descriptive statistics, using I-GATOR to capture costs and prepare travel loan paperwork as specified in SOPs and in accordance with host government’s procedures. Ensure paperwork is accurate and timely. 
  5. Oversee the creation of movement data files, by ABN, for all individuals in accordance with SOPs and for IOM accountability. 
  6. In accordance with local practices and RMM guidelines and standards, and in close coordination with supervisors, oversee Movements team members as they identify and assign escorts to accompany vulnerable individuals. 
  7. Oversee identity and document verification prior to the distribution of travel documentation to refugees, immigrants and migrants.
  8. Oversee pre-departure counselling on pre-embarkation procedures and special needs during travel (such as meals, medication, wheelchairs and medical conditions) as needed. Identify beneficiary vulnerabilities and coordinate appropriate action to ensure they are addressed. 

  9. Under the close supervision of the supervisor, liaise as needed with other teams and units in the country and with external partners such as airport and government authorities, relevant embassies, and the United Nations High Commissioner for Refugees (UNHCR). Provide regular feedback on work being accomplished to the supervisor and keep the supervisor immediately informed of any issues that arise.

  10. Undertake duty travel as required and delegated to participate in meetings, trainings and other programme activities.

  11. Demonstrate an in-depth understanding of applicable SOPs, related systems and databases, and IOM Standards of Conduct. Maintain and ensure the confidentiality and integrity of all relevant paperwork in line with SOPs, Standards of Conduct and relevant data protection rules. 

  12. Uphold RMM Protection Mainstreaming Minimum Standards while carrying out all duties and responsibilities and demonstrate the ability to remain professional, impartial and unbiased during all interactions with migrants and colleagues per the IOM Standards of Conduct and instruction on the prevention of sexual exploitation and abuse (PSEA).  Alert the supervisor or management of any non-compliance to SOPs, RMM Protection Mainstreaming Minimum Standards or IOM Standards of Conduct by IOM personnel or partners.

  13. Perform such other duties as may be assigned.

  • High school diploma with 6 years of work experience, or                                                              Bachelor’s degree in Social Science, International Relations, Regional Studies or a related field from an accredited academic institution with 4 years of relevant work experience.   

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