Mission and objectives

UNICEF is a leading humanitarian and development agency working globally for the rights of every child. Child rights begin with safe shelter, nutrition, protection from disaster and conflict and traverse the life cycle: pre-natal care for healthy births, clean water and sanitation, health care and education. UNICEF has spent nearly 70 years working to improve the lives of children and their families. Working with and for children through adolescence and into adulthood requires a global presence whose goal is to produce results and monitor their effects. UNICEF also lobbies and partners with leaders, thinkers and policy makers to help all children realize their rights—especially the most disadvantaged.

Context

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations. Additional Information: National UN Specialist Volunteers in Sudan are entitled to: - Monthly Volunteer Living allowance (VLA) at amount of 1,597.25 USD. - danger and Hardship Differential DHD: 575. USD. - Annual and learning leaves. - Free Medical and life insurance. - Free access to different learning platforms.

Task Description

• Manage the invoices tracking and coordinate the VAT exemption process for all eligible procurements in compliance with organizational policies and Sudan VAT regulations. • Receive and register vendor invoices in the official invoice registry. • Review invoices to identify VAT components and determine eligibility for exemption. • Initiate VAT exemption requests with the VAT Department upon receipt of invoices that include VAT components. • Prepare and submit formal exemption requests to the VAT Department in accordance with applicable VAT exemption guidance. • Prepare and submit the required documentation to the VAT authorities, including contracts, invoices, and Summary letter. • Follow up with the VAT Department to obtain timely exemption confirmations. • Communicate exemption decisions to relevant internal stakeholders and vendors were required. • Coordinate with relevant programme sections for invoice certification, service entry sheet (SES) creation, goods receipt confirmation, and expenditure approval. • Submit the certified and approved invoices to VISION Hub for payment processing , ensuring all required documentation is attached and VAT exemption status is clearly indicated. • Collaborate closely with Supply, Logistics, and Programme Sections to ensure effective implementation of the VAT upfront exemption mechanism. • Ensure Supply shares copies of contracts and purchase orders containing VAT components prior to procurement initiation. • Provide guidance to internal sections and vendors on VAT exemption procedures and documentation requirements. • Maintain a comprehensive registry of VAT exemption requests, correspondence with VAT authorities, approvals, and supporting documentation. • Ensure proper filing and record management to maintain a clear audit trail and ensure compliance with internal and external audit requirements. • Monitor adherence to VAT exemption procedures and escalate any compliance issues or delays. • Track the progress of VAT exemption requests and follow up with the VAT Department to ensure timely processing. • Identify operational bottlenecks and recommend improvements to strengthen the VAT exemption process. • Support internal reviews and audits related to VAT compliance and financial processes. • Support Finance Section in other related duties such as drafting section letters etc. Key Deliverables • Timely registration of invoice and workflow to relevant section for certification and approval. • Timely submission of VAT exemption requests for eligible invoices. • Accurate and complete VAT documentation and registry maintained. • Compliance with VAT exemption procedures and financial regulations. • Timely processing of vendor payments without VAT charges where applicableFill in the duties for the assignment. Add additional tasks as necessary given local context.

Competencies and values

• Accountability • Adaptability and flexibility • Creativity • Judgement and decision-making • Planning and organising • Professionalism • Self-management

Living conditions and remarks

Sudan is a unique country, and UNICEF is a unique (humanitarian) operation. It provides an interesting and enriching environment, but also requires a mature level of cultural awareness, as well as stamina and commitment. Therefore, flexibility and the ability and willingness to live and work in harsh and potentially hazardous conditions, involving physical hardship and little comfort, are essential.