Background:

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Surging Women’s Employment Flagship Initiative (SWEI) in the Green, STEM, and Care Economies seeks to increase women’s employment in the Arab States region by 5% by 2030 through innovative and collaborative approaches across governments, international financial institutions, the private sector, UN agencies, NGOs, and media. 

This role provides essential administrative and operational support to the implementation of the SWEI initiative.

Reporting to the Director, Surging Women’s Employment in the Green, STEM, and Care Economy, the Administrative Assistant will provide essential programme, financial, and operational support to the SWEI initiative 

The role provides administrative, financial, and operational support to ensure the effective functioning of SWEI team and delivery of programme activities. The position assists with travel, procurement, and contract administration, and provides logistical support for meetings, workshops, and events, including calendar coordination and scheduling.

Scope of Work:

Provide administrative and logistical support for the formulation and management of programmes 

• Provide administrative support in the preparation of programme work plans, and proposals on programme implementation arrangements;
• Provide administrative support to the executing partners/responsible parties on routine delivery and reporting of programme supported activities and finances;
• Provide administrative support for the audit of programmes/projects and support implementation of audit recommendations; and 
• Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers, in collaboration with the Programme team.

Provide administrative support to the Programme Unit:

• Manage the meetings of Director of SWEI, including organization of meetings, agenda setting, and preparation of background notes and talking points;
• Undertaking logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions including calendar coordination and scheduling;
• Make travel arrangements for the Programme Team, including travel requisitions and claims;
• Draft minutes in meetings, as delegated;
• Organize and coordinate filing of documents; maintain mailing lists.

Provide administrative support to resource mobilization:

• Organize, compile, and process documentation and information from donors, and programme team as inputs to various databases and documents.

Facilitation of knowledge building and knowledge sharing:

• Provide administrative support to the organization of training for the office personnel and partners on programme and operations related issues. 

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Supervisory/Managerial Responsibilities: N/A 

Competencies :

Core Values:

• Integrity;
• Professionalism;
• Respect for Diversity.

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework: 

Functional Competencies:

• Knowledge of programme management;
• Ability to create, edit and present information in clear and presentable formats;
• Ability to manage data, documents, correspondence and reports information and workflow;
• Good financial and budgeting skills;
• Good IT skills.

Required Qualifications:

Education and Certification

• Completion of secondary education is required;
• Bachelor’s degree in business or public administration is desirable. 

Experience

• At least 5 years of progressively responsible experience in administrative or programme management/support is required;
• Experience in working in a computer environment using multiple office software packages is required;
• Experience in the use of ERP systems, preferably Oracle Cloud, is desirable;
• Experience in supporting a team is desirable.

Languages

• Fluency in Arabic and English is required;
• Knowledge of another official UN language is desirable (French).

Statements :

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Note: Applicants must ensure that all sections of the application form, including the sections on education and employment history, are completed. If all sections are not completed the application may be disqualified from the recruitment and selection process.