Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates as well as external women candidates are considered as first-tier candidates.

Organizational Context and Scope

Under the overall supervision of the Regional Director  and direct supervision of the Chief of Mission (CoM)of IOM Zimbabwe, and in close collaboration with the Chief of Mission of IOM Zambia and IOM Botswana and the relevant units at the Regional Office and Headquarters (HQ), the Project Development and Reporting Officer will be responsible and accountable for supporting project development and donor liaison activities   and the development, review and submission of project proposals and donor reports;  coordinating  reporting in the fields of migration management, emergency response, other programmes in the Country Office (CO), as well as identifying opportunities for promoting IOM’s strategic objectives through programmes in CO and for developing Strategic Partnership with counterparts in the government, UN agencies and other relevant stakeholders in line with IOM global, regional and country strategies including the Strategic Results Framework (SRF).  The National Project Development and Reporting officer will be expected to split their work between the three countries with an approximate division of labour being Zimbabwe 50%, Zambia 25% and Botswana 25%.  The position will include traveling within the three countries as required as well as supporting remotely.

1. Contribute to the development of results-based programmes and projects, concept notes and project proposals, in close coordination with the CoM(s), Project Managers, relevant donors, government counterparts and project partners, by providing technical inputs and support that responds to emerging trends and priorities and that are in compliance with IOM and donor interests and requirements. 

2. Review resource requirements, document programmatic needs, gaps and opportunities. Contribute to the alignment to IOM global, regional and country strategies during project development and donor reporting, including supporting and promoting use of Strategic Results Framework (SRF) global results and indicators.

3. Support the endorsement process for concept notes and project proposals. Support the Project Managers in drafting donor reports in close coordination with relevant units in the CO and RO in line with IOM policies, standards and internal procedures.

4. Research potential and realistic funding opportunities among government and non-government donors, review calls for proposals and collect donor information. Including programmes that can have a regional or multicountry focus.  Draft donor profiles and guidance notes on donor priorities, and assist with developing approaches to expand the IOM donor base across the three countries.

5. Support effective working relationships with donor counterparts and project/programme partners, such as government authorities, diplomatic missions, and other relevant agencies and working groups.

6. In coordination with the CoMs, coordinate the development and review of the CO’s strategic planning process, including annual work planning.

7. In coordination with relevant Units in the CO, draft visibility and other resource mobilization materials and organize donor briefings and visits.

8.  Support capacity building and training activities in the field of programme development, donor and institutional reporting and the roll-out of the SRF for CO’s staff through workshops and seminars.

9. In support of knowledge management, maintain and share accurate, updated and pertinent records of all correspondences, project development and donor and institutional reporting files, and related information in IOM’s relevant software application.

10. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Master’s degree in International Relations, International Development, Political or Social Sciences, Migration Studies, Law, or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience. 

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in supporting results-based project development and reporting, technical writing and editing, preferably in the international development/humanitarian sector; and,
• Work experience in donor relations and grant management for specific donors of IOM’s interest

Skills

• Good communication, writing and organizational skills; ability to prepare clear and concise reports; 

• Basic knowledge of monitoring and evaluation concepts, approaches and methodologies;

• Confirmed experience in donor report writing in humanitarian and/or development settings; 

• Experience with Results Based Management approach and other strategic planning approaches;

• Strong analytical and planning skills; capacity to establish working relationships with governmental authorities, national and international institutions and Non-Governmental Organizations;

• Capacity to supervise and train support staff; ability to work effectively and harmoniously with colleagues from varied cultures and professional background;

• Ability to work with accuracy under constraints and pressure; high sense of confidentiality, initiative and good judgment;

• Personal commitment, efficiency, flexibility, drive for results, creative thinking; and,

• Good level of computer literacy, including database applications.

   

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English is required (oral and written).

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2, if with direct reports

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies