Position Title Program Officer, Subcontracts

Location: Country Office, Abuja

Supervisor: Senior Program Officer

Job Summary:

The Program Officer, Subcontracts provides aid and support to the Strengthening Infectious Disease Detection Systems (STRIDES) Activity with a primary focus on full-cycle subcontract management, while also supporting broader project management functions, including procurement. Supports the planning, administration, and monitoring of subcontracts and procurements from initiation through closeout. Collects, compiles, and analyzes information relevant to subcontract and project performance, compliance, and deliverables. Coordinates with technical, operational, and financial teams to assist with implementing subcontracted activities and broader project tasks, ensuring that activities align with approved work plans, scopes of work, and project timelines, and that technical expertise informs both subcontract and project execution.

Coordinates and tracks subcontract deliverables, milestones, and reporting requirements, and supports documentation and filing systems related to subcontract and project activities. Supports procurement processes related to subcontracting and project goods and service’s needs, including assisting with procurement requests, documentation, and coordination with procurement teams in accordance with organizational policies and procedures. Provides administrative, analytical, and coordination support for subcontract management in addition to general project support, including communications with internal teams, technical staff, operations teams, finance teams, and subcontractors. Ensures subcontract, procurement, and project activities comply with internal policies and applicable external regulations.

May assist with monitoring budget for subcontracts and project components and maintain tracking or monitoring systems to review project and subcontract status. Supports completion of subcontracted and project activities while adhering to budget, scope, and schedule requirements. Assists with the development and review of work plans, prepares presentations, and supports other related project objectives and deliverables.

Accountabilities:

Programmatic Management and Subcontract Support:

• Provides support to project management, delivers presentations, and leads meetings, including meetings related to subcontract coordination, procurement planning, and activity alignment.
• Reviews expense reports and invoices before management approval, including subcontractor invoices and procurement-related expenditures, for accuracy and completeness.
• Leads assigned project tasks related to subcontract monitoring, procurement coordination, and deliverable tracking.
• Contributes to project design efforts such as providing inputs related to subcontracting approaches, procurement considerations, and resource planning.
• Research and provide inputs for project design by supporting other team members, including gathering information related to potential subcontractors, vendors, and procurement requirements.
• Synthesize existing information and data into an overarching summary of progress on key project activities, with an emphasis on subcontract performance and procurement status.
• Tracks trends in the project area and collects more sophisticated data.
• May contribute to project budget development by supporting estimates and assumptions related to subcontracted work and procurement needs.
• May conduct new hire onboarding on department procedures and administrative processes.
• Participates in external events with partners, subcontractors, or vendors related to project implementation under the direction of their supervisor.

Programmatic, Subcontract, and Procurement Administration:

• Assist in ensuring the document management site is used appropriately by the project team.
• Supports inventory tracking and documentation for project‑related equipment, supplies, or materials in coordination with project and procurement teams.
• Liaises with the client by supporting administrative tasks and assisting with the coordination of the subcontracting process; serves as the contact regarding administrative task assignments.

Finance and Subcontract Support:

• Reads and interprets subcontracting and procurement-related budget sections to understand tracking and suggest budget items and approaches for relevant tasks.
• Drafts sub-award packages and reviews sub-award packages and provides comments before submission for approval, ensuring alignment with procurement requirements and administrative standards.
• Manages the pre-award assessment process, coordinating required inputs and documentation with internal teams and prospective subcontractors.
• Liaises with subcontractors; facilitates subcontractor communication related to task completion and planning.
• Facilitates ongoing administrative and financial coordination related to subcontract and procurement processes.

Applied Knowledge & Skills:

• Full understanding of project/project management concepts and practices.
• Full understanding of subcontract and procurement principles, practice, and regulations for United States Government-funded international development projects.
• Basic knowledge of the technical area of the project.
• Task-level knowledge.
• Working knowledge of concepts, practices, and procedures with project design, including subcontracting procedures.
• Excellent oral and written communication skills.
• Strong and demonstrated project/project management skills.
• Ability to problem solve and implement corrective action as needed.
• Ability to prepare reports and provide information to management in a timely manner.
• Articulate, professional, and able to communicate in a clear, positive fashion with funder and staff.
• Must be able to read, write, and speak fluent English.

Problem Solving & Impact:

• Works on problems of diverse scope that require review of various factors.
• Uses cost-benefit/risk assessment to select methods and techniques to determine appropriate action.
• Builds productive working relationships internally and externally.
• Decisions may cause delays and affect a work unit or area within a department.

Supervision Given/Received:

• Receives little instruction on routine work. Receives methods and procedures on new projects or assignments.
• May provide guidance to other lower-level personnel.
• Typically reports to a Manager/ Associate Director/ Director.

Education: ** *

• Bachelor's Degree or its international equivalent in Civil Society, Communication and Social Marketing, Economic Development, Education, the Environment, Gender, Health, Nutrition, Research, Technology, and Youth or a related field.
• Project management certification preferred.

Experience: ** *

• Typically requires a minimum of 4+ years of relevant experience with project management principles and practices.
• Prior work experience in a non-governmental organization (NGO), government agency, or private organization.
• Prior experience managing subcontracts or subawards on United States Government-funded international development programs or projects.
• International or Domestic (US) Program Development or Program management preferred.

Typical Physical Demands:

• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift/move up to 5 lbs.

Technology to be Used:

• Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

• Up to 10% - 25% domestic travel

**Or an equivalent combination of relevant education and/or experience sufficient to successfully perform the key responsibilities of the job. This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

Safeguarding:

FHI 360 is committed to providing a safe environment for all employees, beneficiaries, and anyone contracted by FHI 360. This includes taking measures to protect vulnerable people from Sexual Exploitation and Abuse (SEA) by either FHI 360 employees or associated personnel. FHI 360 abides by child safeguarding principles. FHI 360’s Safeguarding Policies apply and flow out to all FHI 360 staff, board members, volunteers, and partner staff (subcontractors, consultants, vendors, and subrecipients), regardless of the funding mechanism or amount of contract, agreement, or purchase order.

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

Please click here to continue searching FHI 360's Career Portal.