The Position:

Under the overall supervision of the International Operations Manager, the Admin/Travel Assistant ensures the effective execution of the UNFPA Programme in Haiti. This involves managing data and supporting program implementation in strict accordance with UNFPA rules and regulations. The Assistant works closely with Operations, Programme, and Headquarters staff to resolve operational needs on daily administration and travel

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

The Haiti CO requires skilled professionals to strengthen the link between Programme and Operations sections. The Admin/Travel Assistant serves as a direct liaison, supporting program managers to achieve results related to the overall implementation of the country program. This includes logistical support for travel via UNHAS and commercial flights, as well as coordinating with partners 

You would be responsible for:

Administration and Travel Management

• Travel management for staff members as well as other partners (flight and vehicle reservations for all official travel)
• Initiation and follow-up of mission requests in UNALL
• Management of workshops, meetings, seminars, and all other events organized by the office, including logistical support for planned activities
• Support to office procurement processes, including requests for pro-forma invoices, preparation of comparative tables of offers, and submission for approval

Logistics and Coordination

• Manage travel arrangements, including flight, hotel, and vehicle rental reservations
• Ensure that all travel requests comply with UNFPA procedures and allocated budgets
• Provide full support and assistance for the procurement of equipment and supplies for projects, as well as for other operational and administrative needs of the Country Office
• Support the vehicle fuel procurement process
• Ensure arrangements for official travel of UNFPA Haiti office staff for both local and international missions
• Support the entry of payment requests in AODOCS
• Submit requests in Quantum: Requisitions / Purchase Orders
• Follow up on payment files with the Finance unit
• Actively participate in the work of OMT sub-groups
• Serve as the focal point for the Business Operations Strategy, providing information related to travel and other administrative matters
• Support year-end closure activities, including analysis of requisitions and purchase orders to be closed

Carry out any other duties as may be required by UNFPA leadership. 

Qualifications and Experience: 
 

Education:  

High School Diploma required. University degree in Social Sciences, Public Administration, Business Management, or related fields preferred.

Knowledge and Experience: 

• At least 4 years of increasingly responsible experience in programs and/or administration at the national or international level.
• Professional experience with the UN is an asset.
• Proficiency in office software (MS Word, Excel), databases, and web-based management systems

Languages: 

Fluency in French and Creole is required. English working knowledge. Other official UN languages, preferably French and Portuguese, are desirable. 
 

Required Competencies: 

Values:

• Exemplifying integrity, 
• Demonstrating commitment to UNFPA and the UN system, 
• Embracing cultural diversity, 
• Embracing change

Core Competencies: 

• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,

Functional Competencies:

• Knowledge sharing and transfer of experience
• Actively engages in continuous personal learning, follows a learning plan, and applies newly acquired skills
• Ability to perform a range of specialized tasks related to results management, including support to programme design, planning, and implementation, data management, and reporting
• Ability to contribute to the reengineering of business processes and to the implementation of new systems, including information technology–based systems
• Focuses on client results and responds positively to feedback
• Approaches work with energy and a positive, constructive attitude
• Remains calm, in control, and good-humored even under pressure
• Demonstrates openness to change and the ability to manage complexity

Compensation and Benefits:

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.

Disclaimer:

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements. 

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts. 

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.