Job Description

Overview of position

CTG is looking for a qualified System Integration Support and Property Management technician. This role is being advertised for talent pool building purposes, once the project goes live, only those candidates that are shortlisted will be contacted.

Leads asset, project and planning unit of the section. Coordinates and carries out property management tasks with supply chain management section. Performs additional tasks and duties assigned by chief of asset, project and planning unit. The post is under general supervision of chief Field Technology Section (FTS).

Role objectives

Define, plan, monitor and close FTS projects including building its comprehensive work plan upon authorization of project board in accordance with PRINCE2 project management best practices.
Perform project portfolio planning under FTS project management office in accordance with ICT strategy and roadmap. Ensure timely acquisition and distribution of project materials in alignment with project implementation plan.
In coordination with FTS admin and budget cell, develop the section’s acquisition plan, support the cell in undertaking analysis of FTS requirements and new projects. Assist budget cell in result-based budgeting for the financial year.
Perform demand planning and forecast, stock holding review, acquisition planning, asset distribution and necessary reporting in all stages of asset management lifecycle in support of the mission’s mandate delivery and the mission’s priorities.
Ensure accurate data entry of newly received assets in the mission after receipt and inspection process in Umoja, initiate and support stock transfer of FTS assets between warehouses in the mission.
Monitor impairment test and major upgrades result and update PP&E records accordingly in Umoja. Update inventory management system database while ensuring that the established procedures and information standards are maintained.
Support preparation of preliminary assets disposal plan (PADP), its implementation for closure of the mission offices, and liquidation activities. Prepare high level management as well as technical detail reports as required
Prepare monthly, quarterly, and annual reports on asset management in all key stages of International Public Sector Accounting Standards (IPSAS) asset management lifecycle under scope of responsibilities of FTS section.

Project reporting

This role reports to the line manager.

Key competencies

Professional Experience

Experience in the application of information technologies to business practices and procedures that are relevant to commodity management, distribution control, dashboard presentation and reporting is required.
Experience in inventory management system such as Umoja ERP Central Component (ECC) in support of equipment assignment, transfer, and write off is desirable.
Experience in Power BI data processing, visualization, and reporting is required.

Mandatory Certifications