Job Description

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture |International Organization for Migration

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda, Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Dominica, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Israel, Kiribati, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Seychelles, Solomon Islands, Suriname, Tonga, Tuvalu, Vanuatu.

Second tier candidates include:
All external candidates, except candidates from non-represented member states of IOM.

Context

Under the overall supervision of Chief, Human Resources Policy and Staff Relations Division and direct supervision of the Senior Human Resources Officer (Policy and Legal) and in close coordination with the Department of Legal Affairs, General and Administrative Law Division, and other relevant units, the Associate Human Resources Policy and Legal Officer will be responsible and accountable for providing support and contributing to legal and HR policy advice, guidance and recommendations related to the HR policies and processes, rules and regulations, and other relevant activities of the Organization.

In close coordination with the Senior HR Officer (Policy and Legal), prepare background materials and provide technical inputs in support of advice and guidance to the Chief, HR Policy and Staff Relations division, and the Director of Human Resources (DHR) on internal justice related matters.
Assist in organizing the composition of Joint Administrative Review Boards (JARBs); provide technical information and procedural guidance to the JARB; coordinate and process the Administration’s responses to Requests for Review (RfRs) and JARB appeals and related correspondence. Compile and present accurate, comprehensive documentation required from DHR on internal justice related matters, including on RfRs and appeals to the JARB, submitted by IOM staff members in close co-ordination with the Office of Legal Affairs (LEG).
Contribute to the analysis administrative appeals received to assess the adequacy of existing HR policies and practices, identify issues and gaps that need to be addressed, propose modifications and improvements to IOM’s HR policies and processes to limit the number of appeals received. Liaise closely with Country Offices on the implementation of advice and decisions on staff relations and internal justice cases.
Provide technical and administrative information to IOM managers in respect of relevant human resources challenges associated with administrative review e.g. terminations, non-renewals, rightsizing. Provide guidance and information on HR policies, as well as of the Staff Regulations and Rules.
Conduct research and support on drafting and implementation of HR policies and guidance material, particularly those related to the administration of justice. Contribute to capacity building initiatives and development of trainings in this regard, including the development of training and communication materials on HR policies, tailoring messages and visuals based on the target audience and the selected platform/medium.
Support on the development and roll-out of technology‑driven HR tools linked to HR Policy reforms and digitalization initiatives, particularly in relation to staff relations and internal justice matters, including maintenance and modernization of case management, due diligence checks, data security, confidentiality, and compliance.
Keep abreast of HR-related developments in internal justice-related matter, and assist in preparing and delivering trainings on internal justice related matters to IOM managers and other relevant stakeholders.
Perform such other duties as may be assigned.

Education

Master's degree in Human Resources, Public Administration, Social or Political Sciences, Law or a related field from an accredited academic institution; or
University degree in the above field with two years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

Professional experience in human resources and/or legal affairs or a related area, preferably with a focus on staff relations and labour and/or administrative law, preferably in an international organization, non-profit environment or the public sector;
Experience in human resources matters required;
Experience in HR Policy and the Administration of Justice, preferably in an international organization, non-profit environment or the public sector desirable;
Experience in navigating the International Labour Organization Administrative Tribunal or United Nations Dispute Tribunal/United Nations Appeals Tribunal proceedings desirable; and,
Experience in one of the organizations of the UN Common System and field experience a distinct advantage.

Skills

Strong analytical, drafting, negotiation and creative problem‑solving skills; ability to produce clear, concise and user‑friendly documents in English;
Ability to conduct sound multi-disciplinary analysis and present the results for review;
Strong communication skills, with the ability to explain complex issues to diverse audiences and facilitate learning;
Demonstrated client‑focused approach and ability to anticipate and mitigate risks or implementation challenges; and,
Ability to work collaboratively in a multicultural environment and to promote inclusion and respect.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - All IOM staff members must abide by and demonstrate these five values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – Behavioural indicators (Level 2)

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Internationally recruited professional staff are required to be mobile. Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station's country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies