Job Description

NRC is an independent humanitarian organization that helps people who are forced to flee. We provide assistance to meet immediate humanitarian needs, prevent further displacement, and support displaced people as they build a new future. Around 15,000 humanitarians work with the NRC. Most of us are hired locally to work in the field, and a small number are based at our head office in Oslo, Norway. Many of our colleagues were once themselves fleeing their homes. In 2022, we reached almost 10 million people across 40 countries.

Generic Responsibilities

Ensure adherence with NRC policies, tools, handbooks and guidelines
Support line manager in financial procedures and maintaining regular budget monitoring and
performing required team training.
Plan and implements activities and ensure the implementation of policy and standards
Support line manager in developing post audit improvement plans and implementing the same
in respective for internal and external audits.
Maintain the filling system for all financial and accounting documents and ensure filing of all
financial documents according to NRC standards
Prepare monthly financial reports and send all relevant documents
Assist line manager developing a capacity building plan for finance staff and non-finance staff on
Finance procedures, donor regulation.
Facilitate the introduction of new ideas, technology, methods and approaches to improve the
quality of financial processes.
Contribute to specific protection risks and needs analysis
Process spending plans with program teams
Update the Master Budget and Donor budgets on FC/ASM request
Analise the financial information and prepare presentations to program teams

Specific Responsibilities

Verify that all vouchers and supporting documents comply with NRC standards prior to payment processing.
Manage payments to suppliers, contractors, and project participants in accordance with NRC policies and procedures.
Ensure the Cash and Corporate card procedures are carried out in line with NRC’s financial procedures.
Ensure the reports from the NAO partners within the Flexible mini grant (FMG) modality following NRC’s financial procedures.
Ensure timely and accurate posting of all costs into Agresso on a daily, weekly, and monthly basis.
Ensure the accuracy of the information that entered into 1C accounting programme, finance databases for reporting to the Pension Fund.
Prepare and maintain bank account reconciliations.
Ensure timely payments to the vendors, contractors and suppliers, etc., following NRC’s financial procedures and contract policies.
Support of the finance staff in maintaining an accurate and complete accounting database.
Follow up on reconciliation of deliverables from a financial perspective.
Assist the Finance Coordinator and Finance Manager during internal and external audits.
Responsible for the month-end closing within the stipulated period, with close coordination with the Finance Coordinator.
Verify purchase requisitions (PRs) and purchase orders (POs) for compliance.
Support Budget Holders in preparing spending plans, donor budgets, and master budgets upon request from the Finance Coordinator.
Prepare Budget vs Actual (BvA) presentations and conduct project utilization assessments as requested by FC.
Perform any additional tasks assigned by the Area Office Coordinator to support the finance function.

Generic professional competencies:

Knowledge of context where NRC operates
Upper-Intermediate level of English, both written and verbal
Fluency in Ukrainian, both written and verbal
Good computer skills in MS Office as a must

Context/ Specific skills, knowledge and experience:

Experience from working as a Finance in a humanitarian/recovery context – 3 years
Experience in NGO Finance – 3 years
Knowledge of legal tax base for the representation office
Knowledge in compulsory primary documentation for processing Supplier’s payments in line
with Local law – as a must
Experience with Agresso ERP system – 3 years
Experience with 1C system
Strong knowledge of accounting principles and financial regulations.
Experience with start-up of humanitarian/recovery or related programmes is an asset
Proficiency in MS Excel and other financial tools.

Behavioral competencies