Job Description

Project Context and Scope: The consultancy is embedded within IOM Ukraine’s Early Recovery and Development portfolio, which aims to support Ukraine’s recovery through assistance to SMEs and business clusters, promotion of economic reintegration and return-related initiatives, engagement of the Ukrainian diaspora, and facilitation of access to housing solutions.

The operating context in Ukraine remains complex and dynamic, requiring flexible and specialized technical support to ensure compliance with donor requirements, institutional procedures, and evolving regulatory frameworks. The consultancy will support multiple interlinked workstreams, including grant management and reporting, cluster selection and documentation, coordination of multi-stakeholder platforms such as the Diaspora Alliance, engagement with private sector actors on return-related issues, development of resource mobilization inputs, and monitoring of the initial financial implementation of a housing loan programme.

Organizational Department / Unit to which the Consultant is contributing: Migration, Sustainable Development and Livelihoods (MSDL) Unit and Housing Unit of IOM Ukraine

Grant Management and Financial Oversight

Provide technical support to the administration and processing of grant agreements for SMEs and business clusters, including preparation, review, and finalization of grant documentation in line with programme rules, donor requirements, and IOM procedures.
Coordinate with grant beneficiaries to ensure compliance with documentation, eligibility checks, signatures, and disbursement prerequisites, and provide follow-up support to address gaps or clarifications.
Review and assess financial and narrative reports submitted by beneficiaries for accuracy, eligibility, and compliance with grant conditions, and support follow-up on revisions, as required.

Business Cluster Selection, Coaching and Grant Cycle Support

Support the facilitation of business cluster selection processes, including eligibility screening, organization and facilitation of business plan presentation sessions, and documentation of evaluation processes.
Prepare and finalize selection-related records and grant documentation, including evaluation summaries, selection minutes, and supporting documentation, in coordination with programme teams.
Support consistency and procedural compliance across grant cycles by contributing to standardized documentation and record-keeping.

Diaspora Alliance Operationalization

Support the rollout and operationalization of the Diaspora Alliance, including contributions to the finalization and refinement of governance documents, such as the Alliance Terms of Reference and thematic working group TORs.
Organize, facilitate, and document Diaspora Alliance meetings, including preparation of agendas, minutes, follow-up action points, and coordination with Alliance members and thematic working groups.
Support outreach, engagement, and membership management for the Diaspora Alliance, including screening of membership applications and preparation of recommendations for review by the Diaspora Alliance Secretariat.

Returnees and Private Sector Engagement

Support the planning, organization, and facilitation of a follow-up engagement with private sector stakeholders to contribute to the development of practical recommendations related to the return and economic reintegration of Ukrainians.
Document outcomes, recommendations, and follow-up actions arising from the engagement to inform programme implementation; draft information briefs and other knowledge products.

Resource Mobilization and Reporting

Contribute to resource mobilization efforts, including drafting a concept note and indicative budget for donor outreach and fundraising related to the MSDL thematic area.
Provide inputs to internal progress updates and reporting, ensuring alignment with donor and institutional reporting requirements.

Housing

Provide support in monitoring the initial stages of the financial implementation of the housing Loan programme, with a focus on ensuring full transparency, accountability, and compliance with applicable regulations, including Resolution of the Cabinet of Ministers of Ukraine No. 451
Provide support in maintaining regular coordination with IOM’s implementing partner, the State Fund for Youth Housing (SFYH) and loan consultancy firm Internationale Projekt Consult GmbH (IPC) to monitor the commencement of implementation of the Loan component in Housing Project and provide IOM with timely advice on financial risks, fund utilization, and institutional accountability.
Perform such other duties as may be assigned.

Performance indicators for the evaluation of results

Timely and compliant delivery of grant-related outputs, including grant documentation and reviews of financial and narrative reports, in line with IOM procedures and donor requirements.
Effective support to business cluster selection processes, demonstrated through accurate eligibility screening and complete, well-documented selection and evaluation records.
Progress in operationalizing the Diaspora Alliance, evidenced by finalized governance documents, well-documented meetings, and support to outreach and membership management.
Completion of return-related private sector engagement activities, including organization and documentation of at least one follow-up engagement with actionable recommendations.
Delivery of resource mobilization and reporting inputs, including at least one concept note with an indicative budget and timely inputs to internal reporting, as required.
Effective technical support to the housing loan programme, demonstrated through coordination with partners and timely identification and communication of financial or compliance risks.

Education, Experience and/or skills required

Bachelor’s or Master’s degree in economics, Political Science, Data Analytics, or a related field.
Minimum five years of relevant professional experience in economic or labour market analysis, labour migration, or labour policy affairs.
Experience in research projects.
Practical experience and engagement with the Ukrainian private sector including engagement with Chambers of Commerce, business clusters, or cooperatives.
Practical experience and engagement with the Ukrainian diaspora organizations and multi-stakeholder groups.
Experience in working with government bodies, civil society organizations, and international partners.
Strong analytical, research, and drafting skills.
Proficient in using statistical tools, private sector data, and public data sources.
Excellent interpersonal and communication skills.
Organizational and time management abilities with high attention to detail.
Excellent writing and communications skills.
Proficiency in Ukrainian and English required.

Travel required

Travel on duty is possible under this consultancy and will be determined based on operational need. If required, travel on duty will comply with IOM’s travel policy.

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
IOM covers Consultants against occupational accidents and illnesses under the Compensation Plan (CP), free of charge, for the duration of the consultancy. IOM does not provide evacuation or medical insurance for reasons related to non-occupational accidents and illnesses. Consultants are responsible for their own medical insurance for non-occupational accident or illness and will be required to provide written proof of such coverage before commencing work.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

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