Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

This Vacancy Notice is part of IOM’s competitive mobility exercise, open for applications from internal and internal-equivalent candidates only.

Organizational Context and Scope

Under the overall supervision of the Regional Director (RD) in the Regional Office in Vienna (ROV) for Europe and Central Asia, and in collaboration with relevant Units at Headquarters (HQ) and Administrative Centers in Manila and Panama City, the Senior Sub-Regional Resources Management Officer will report directly to the Sub-Regional Director and closely work and coordinate with the SRRMO in ROV. The Senior Sub-Regional Resources Management Officer will oversee and guide financial, human resources, and administrative functions for the Country Offices (COs) within the EEA Sub-Region. The Senior Sub-Regional Resources Management Officer will act as the functional manager for RMOs in 27 COs under the SRO’s supervision, advise CoMs/HoOs on management issues, provide financial oversight for sub-regional projects, and oversee the resources management functions of the SRO and EU Global Office.

1. Participate in the development and implementation of short—and long-term management objectives and goals and provide advice on management-related issues.
2. Coordinate the SRO’s annual budget submission and control spending to ensure that costs are contained within approved allocations.
3. Monitor and oversee the financial management of IOM COs in the EEA Region, including the oversight of financial expenditure and accountability.
4. Serve as the functional manager for the Resources Management Officers in 27 Country Offices within the SRO space.
5. Provide financial oversight for the management of the sub-regionally managed projectsand the global EU Resettlement portfolio of the organization.
6. Provide guidance to CoMs/HoOs and strengthen the institutional position in the advocacy and negotiations with regard to managing shared management funds.
7. Lead discussions and provide guidance on the contractual conditions linked to managing projects in the Country Offices.
8. Work with the CoMs/HoOs to evaluate workforce planning, resource forecasting, and acquisition as part of the talent management for the Sub-Region.
9. Track and monitor gender balance regional statistics, planning for gender target achievements and assisting Chief of Missions (CoMs)/Heads of Office (HoOs) in the implementation of IOM’s Gender Policy.
10. Review and assess budgets contained in proposals as part of the project endorsement process with a view to seeking adequate coverage of shared staff and office costs, and provide a risk assessment and recommendation for mitigation where necessary.
11. Provide financial evaluations of projects in the Region, oversee budget control processes for projects and overall CO budgets, and analyze variances between budget and actual expenditure with a view of timely corrective action.
12. Oversee the preparation of donor financial reports in accordance with IOM regulations and established procedures and support EEA missions in the orderly conduct of project audits/verifications.
13. Monitor the implementation of internal controls to prevent fraud and mismanagement and undertake visits to the COs under the responsibility of the SRO and check the application of the internal controls. Act as a bank signatory for small COs to allow for segregation of duties.
14. Produce instructions and procedures to complement or adapt the general instructions of IOM, taking into consideration the volume of activities, staffing, and the constraints and specific needs of the COs, namely in general administration, finance, and Human Resources (HR).
15. Oversee the HR administration in the EEA COs; oversee the HR functions and assure that policies, rules, and regulations are followed.
16. Provide first-line support, guidance, and training to Resource Management Officers (RMOs) or equivalent in the Sub-Region with respect to IOM's policies and procedures relating to administrative, financial, HR, relevant ERP, Information Technology (IT), and procurement matters.
17. Supervise the resource management staff in the SRO.
18. Coordinate CO requests for changes to the “Personnel Establishment” prior to submitting to Human Resources Advisory Services (HRAS) for final approval.
19. Provide safety/security oversight to the COs in coordination with UNDSS, addressing safety and security management of IOM staff.
20. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Master’s degree, preferably in Finance, Accounting, Public Administration, Business Administration, or a related field from an accredited academic institution with seven years of relevant experience; or,
• University degree in the above fields with nine years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Work experience in strategic/technical advisory and coordination;
• Experience in liaising with national, regional, and international institutions, especially those responsible for the distribution of EU funds;
• Experience in financial management, accounting, and budgeting;
• Proven experience in effectively managing a team;
• Experience and very good knowledge and experience in human resources administration and management, IOM's financial management policies and procedures, and internal control assessments;
• Thorough experience in relevant ERP financials and HR systems; and,
• Experience with and substantive knowledge of European Union financial eligibility rules and procedures.

Skills

• Demonstrated ability to act independently and exercise sound judgement;
• Ability to work under pressure;
• Demonstrated ability to prepare clear and concise report; and,
• Knowledge of Oracle highly desirable.

Languages

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish). 

For this position, fluency in English is required (oral and written).

Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 3

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 3

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings. 

Notes

Internationally recruited professional staff are required to be mobile. Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted. 

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies