3.1  Supports implementation of the operational strategies focusing on achievement of the following results:

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control.
• OP/Procurement business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in Procurement and Logistics in consultation with the direct supervisor and office management.

3.2  Supports in Organizing  procurement processes on behalf of and in collaboration with UNDP COs, focusing on achievement of the following results:

• Assist COs in the preparation of procurement plans for the office.
• Organization of procurement processes including preparation and conduct of RFQs, ITBs or RFPs, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations. 
• Liaise with buyers, QA and Suppliers in collection of the technical files, clarifications and final system updates 
• Preparation of Purchase orders and contracts in and outside Quantum, preparation of Recurring Purchase orders for contracting of services, vendors’ creation in Quantum with Buyer profile in UNDP ERP (Quantum).
• Implementation of the internal control system which ensures that Purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems in consultation with the COs.
• Presentation of reports on procurement in the PSU. 
• Preparation of cost-recovery bills in Quantum for the procurement services provided by HEALTH TEAM to COs.
• Support in the overall creation of the system to facilitate the overall transition of tasks from the Operational Procurement Team.

3.3  Supports   organization of Logistics services focusing on achievement of the following results:

• Organization of freight forwarding services including preparation of shipment information, collecting quotations from UN assigned freight forwarders, follow-up with the COs on delivery tracking, making warehouse arrangements at destinations, where required, etc.
• Support post-PO shipment coordination in liaison with suppliers, freight forwarders and COs
• Assist in shipment tracking, delivery follow-up and issue escalation
• Support coordination on shipping documentation and Green Light processes

3.4  Contributes to foster Knowledge Sharing on procurement services for health commodities to UNDP Country Offices with the following:

• Supports streamlining of compliance to Quality Assurance and other related UNDP policies and procedures in close collaboration with QA Team and Team Leads.
• Assist in the preparation of health procurement related tools and approaches;

Achieve Results:

Think Innovatively:

Learn Continuously

Adapt with Agility 

Engage and Partner

Enable Diversity and Inclusion

• Ability to find, evaluate and engage suppliers of goods and services 

• Knowledge of evaluating businesses, projects, budgets, and other finance related transactions to determine their performance and suitability 

• The ability to acquire goods, services or works from an outside external source. 

• Ability to work with incomplete information and balance competing interests to create value for all stakeholders

Customer

Satisfaction/Client Management

• Ability to respond timely and appropriately with a sense of urgency, provide consistent solutions, and deliver timely and quality results and/or solutions to fulfill and understand the real customers' needs.
• Provide inputs to the development of customer service strategy
• Look for ways to add value beyond clients’ immediate requests
• Ability to anticipate client’s upcoming needs and concerns

• Ability to identify and organize action around mitigating and proactively managing risks

• Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience.
• Ability to manage communications internally and externally, through media, social media and other appropriate channels

• Secondary Education  is required.
• A university degree (Bachelor´s degree) in Business Administration, Public Administration, Finance, Economics or equivalent will be given due consideration, but it is not a requirement.
• CIPS level 2 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year.

• Minimum of 6 years  (with secondary education) or 3 years (with bachelor´s degree) of progressively responsible administrative experience is required of which at least 3 years relevant experience in public sector procurement, logistics and supply management are required at international level, specially working with developing countries. 

• Advanced knowledge and experience in the usage of ERPs and/or other web-based management systems is required
• Experience in the usage of computers and office software packages (MS Word, Excel, Power-point) is required

• Work experience with health procurement is highly desirable
• Experience and knowledge of Global Fund procurement policies and procedures is an asset.
• Working knowledge of UNDP or UN ERP systems is a plus.

• Proficiency in English is required
• Working knowledge of another UN Official Language will be an advantage