• Manage contracting, events planning, and coordinate action items & deliverables

• Manage the unit’s budget, including forecasting, monitoring, analysis and reporting, working closely with the OSF Finance, Planning, and Analysis department

• Support grantmaking process, organize files and maintain records, and generate reports

• Perform tracking and analysis of grantmaking and operations budget

• Generate briefing materials, presentations, and reports

• Oversee the team’s workplan and track progress of key areas of focus

• Co-responsibility in managing the Managing Director and Associate Director’s calendars, annual leave, travel requests and expenses reports

• Work closely with the Managing Directors Office and help coordinate crosscutting workstreams as well as special projects. Assist in planning and managing meetings/events

• Serve as a critical liaison between the Network Grants unit and other parts of the OSF network, exercise considerable discretion and work under limited supervision

• Other high-level administrative duties as needed.

• Apply technical skills in planning, reporting, vendor management, and service delivery

• Execute projects independently, managing time, and stakeholders

• Monitor progress implementation, project risks, and other relevant status updates and communicate to Director regularly

Key internal relationships

Directors, Opportunity Teams; Managing Directors, Programs; Operations Departments, including Grants Management, Finance, Planning and Analysis Department, and Office of General Counsel.

Key external relationships

Partners; External organizations relevant for event management and logistics

The ideal candidate

• Educated to a degree level (or equivalent)

• Proven experience in managing budgets, complex projects, including the use dedicated tools and platforms to track progress and deliverables

• Multiple years of prior experience in generating reports, preparing presentations and briefing materials

• Multiple years of prior experience in providing executive support services and event planning supporting senior leaders

• Proven experience in collaborating, engaging and supporting multi-country team and stakeholders across different time zones

• Ability to manage complexity, think through processes and take initiative

• Ability to effectively plan, organize, and prioritize activities to efficiently meet objectives (within a complex and multi-geography environment)

• Ability to manage, analyze data and draw insights for managers

• Proficiency in budgeting, planning and analysis, and leading complex projects

• Proficiency in office software and technology, including planning software (e.g., MS Office Suite; Asana)

• Excellent writing and communication skills with the ability to express ideas, request actions, and/or formulate plans or policies

• Attention to detail and problem-solving skills

• An excellent knowledge of English and French

• Knowledge of other languages would be an asset

What we offer

• Exceptional opportunities to learn, grow, and make an impact; from a generous annual professional development allowance for every employee to onsite training and learning conversations with visiting experts.

• Excellent benefits and perks to promote well-being and a healthy work-life balance, including:

• Generous time off and flexible work arrangements.

• Employer-paid health insurance and dental plans for individuals and families (no employee contribution required).

• Exceptional retirement savings plan (non-contributory for employees) and life insurance.

• Progressive paid parental leave, reproductive and family planning support, and much more.

• A commitment to nurturing a diverse and inclusive workplace, so you can bring your whole self to work and make a positive impact.

Who we are

Open Society Foundations aim to establish vibrant and inclusive democracies where governments are accountable to their citizens. Our operating model organizes Grant making around specific, time-limited projects, developed alongside support for established partners, enabling us to respond swiftly to emerging needs. We are committed to promoting human dignity, equality, and rights; reimagining democratic ideals and practice; and advancing equity in governance systems.

Guided by our founder’s values and the belief in the art of the possible, we engage directly with global entities, individuals, and policymakers through grants, advocacy, impact investing, and strategic human rights litigation to drive positive change. At the heart of our mission is a deep commitment to rights, equity, and justice, inspiring every action we take.