The Human Resources and Administration Team Leader is responsible for the effective implementation of HR policies in NRC Country Office, by implementing HR and Recruitment practices in line with NRC HR policies and the labour law. The HR Team leader will be the focal point for HR matters for all national staff working in Nyala or any other Location within South Darfur upon request.

Generic Responsibilities:

1. Ensure compliance with NRC policies, handbooks, and guidelines, and with National Laws.

2. Ensure compliance with HR Function strategy, tools, handbooks, guidelines, and standards.

3. HR is responsible for the implementation of the support function.

4. HR is responsible for the quality control and monitoring of HR function activities.

5. Provide HR technical support and capacity building for staff.

6. Monitor the progress of team activities and ensure they are implemented according to standards.

7. Implement complex systems and procedures in line with NRC policies, SOPs, and handbooks.

8. Assess, promote, and document ideas for technical improvement and further program development options.

9. Implement and train staff on NRC HR policies and procedures and implement the delegated Human Resources function portfolio according to the plan of action.

10. Promote the rights of internally displaced/returnees, in line with the advocacy strategy.

11. Actively promote PSEA (Protection from Sexual Exploitation and Abuse) standards & principles within NRC and amongst beneficiaries served by NRC.

Specific Responsibilities:

• Advise line managers and staff on the implementation of NRC HR policies and procedures. 

• Manage all national staff recruitments for Nyala-based staff (including reviewing JDs to ensure in line with NRC standards, posting advertisements, coordinating tests and interviews, representing HR on the interview panel, compiling recruitment reports, requesting references) ensuring that NRC People (NRC’s recruitment tool and staff management tool) is updated in a timely manner.  

• Responsible for (the HR responsibilities only) the onboarding of new staff in SD.

• Responsible for ensuring good data management of Nyala staff, ensuring NRC People is updated in a timely manner for changes related to Nyala-based staff, and promoting a culture of data protection. 

• Disseminating HR information and messages to all staff under their area of responsibility 

• Provide advice to line managers and staff on work and development plans and general performance management.

• Facilitating the offboarding process for all national staff based in Nyala, ensuring all minimum standards are completed.  

• Responsible for completing the HR induction of all national staff in SD.

• NRC Way Lite trainer for staff in SD Office.

• Ensuring all documentation related to staff in SD Office is properly filed on the NRC Area filing tree.

• Ensure NRC leave tracking and attendance system monitoring are implemented in accordance with policies for all NRC Nyala Office staff. 

• Responsible for preparing and checking payroll within the deadline for NRC SD Office staff.

• Support with fact-finding and disciplinary processes when required.

• Provide support and capacity building to the HR and admin officer.
• Prepare the payroll for staff at the area office when requested by CO.

• Management of lease agreements for all premises (offices, residence, warehouse), including preparation, renewals, termination, payment of rents, and addressing issues with landlords

• Checks health and safety standards of offices & guest houses (according to MOSS and MORSS) in collaboration with the Health & Safety Security Officer

• Managing of translation services of official documents on request

• Management of offices and residences at area level, including supervision of staff assigned to premises, cleaning, maintenance and repairs including equipment/furniture, opening & closing office, payment of electricity/water bills, ensuring functioning and securing office equipment’s, provision of (consumables and non-consumables), and ensure adequate supply of stationery and office supplies 

• Management of lease agreements for all premises (offices, residence, warehouse), including preparation, renewals, termination, payment of rents, and addressing issues with landlords

• Arrange accommodation for visitors and staff in residences and hotels, from booking to billing, and do bookings for flights when requested.

• Laisie with the Authorities to facilitate the TP for staff, Recruitment process, TAs and MoUs signature.

• To maintain the incentive workers records in the line with NRC related standard operation procedures (SOP).

• To facilitate and advise staff on the local medical insurance.

• Any other tasks as requested by the line manager. 

   

   

Professional Competencies

Generic professional competencies for this position:

• Experience working in HR in a Humanitarian/Recovery context.

• Previous experience working in complex and volatile contexts.

• Knowledge of own leadership skills/profile.

• Fluency in English, and Arabic both written and verbal. 

Context/specific skills, knowledge, and experience 

• Bachelor’s degree or equivalent 

• Minimum 3 or 4 years of experience in a similar HR role  

• Proficient in MS Office Applications specifically Outlook, Word, Excel

• Extensive experience working with HR online systems. 

• Experience advising managers on performance management and personnel issues.

• Excellent writing and reporting skills 

• Proven experience in interviewing at all levels 

Behavioural Competencies

• Planning and delivering results

• Analysing 

• Communicating with impact and respect

• Managing performance and development

• Working with people

• Handling insecure environments