The Position:

To achieve the results of the Country Programme, a Programme Assistant is required, who will support the implementation of UNFPA activities, providing logistical, administrative and financial support, under the direct supervision of the Operations Manager and in coordination with the Assistant Representative.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

The Programme Assistant supports the effective planning and execution of UNFPA programme activities, demonstrates a client- and results-oriented approach to interpreting rules, procedures and guidelines in relation to administrative and programmatic processes, while providing support to the country office (CO) and UNFPA-supported projects. The position involves supporting the implementation of the Programme and Projects, providing and managing data, providing logistical, administrative and financial support and monitoring activities. The Programme Assistant plays a key role in the implementation of programmes and projects, developing appropriate mechanisms and systems and ensuring compliance with established policies and procedures.

You would be responsible for:

• Support the Programme Analysts and Programme Technicians in the development of administrative activities related to their responsibilities.
• Provide administrative support for the elaboration of Annual Work Plans with implementing partners, including support for the management of disbursements, accountabilities and budget revisions.
• Support the drafting of information materials, terms of reference and other relevant documents.
• Provide logistical and administrative support in the organization and realization of travel, meetings, workshops and others, including quoting for services, materials and photocopies for events and follow-up on the submission of clearance documents (F10 forms, list of participants, conformity records, etc.).
• Makee requisition requests in Quantum and payment requests in AODocs, ensuring that transactions have the supporting documentation and charges are made against the correct budget accounts.
• Support the preparation of specifications and requests for purchases and send requests for quotations to suppliers.
• Perform "supplier maintenance" functions in Quantum, ensuring timely registration of suppliers.
• Support in the elaboration of budgets and cost estimates for the implementation of activities.
• Ensure that contract, procurement and payment documentation is complete and guarantee the quality and integrity of the submission of physical programme documents, including digital repositories.
• Support in the periodic monitoring of detailed expenditures of funds, check the availability of funds and prepare financial status tables.
• Verify the correct allocation of the Chart of Accounts (COA) and the availability of funds for new expenditures.
• Draft letters and other programme documents and maintain a tracking system.
• Carry out any other tasks that may be required.
• Alternate with the Procurement Officer for shopping processes and with the Administrative Assistant for administrative processes, when required.

Qualifications and Experience: 

Education:  

Completed secondary education is required. A first-level university degree in Business Administration, Public Accounting, or other relevant areas will be valued. 

Knowledge and Experience: 

• Minimum of five years of experience in assistance projects, preferably in international cooperation organizations.
• Work experience in logistical, administrative and financial areas.
• Experience in collaboration with the Government, NGOs and civil society institutions.
• Proficiency in MS Office software applications, Google suite.
• Knowledge in the use of integrated corporate resource management systems in a web environment, desirable.
• Good writing and communication skills.
• Demonstrated ability to work in a team.

Languages: 

• Excellent command of the Spanish language, including effective writing and communication skills.
• Knowledge of the English language, desirable.

Required Competencies: 

Values:

• Exemplifying integrity, 
• Demonstrating commitment to UNFPA and the UN system, 
• Embracing cultural diversity, 
• Embracing change

Core Competencies: 

• Achieving results,
• Being accountable,
• Developing and applying professional expertise/business acumen,
• Thinking analytically and strategically,
• Working in teams/managing ourselves and our relationships,

Functional Competencies:

• Logistical support.
• Data management.
• Management of documents, correspondence and reports.
• Management of information and workflow.
• Planning, organization, and multitasking.
• Support for financial data analysis.

Compensation and Benefits:

This position offers an attractive remuneration package including leave days, health insurance and additional remuneration for pensions and social security obligations.

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.

Disclaimer:

Selection and engagement of LSC personnel may be subject to background and reference checks, medical clearance and other administrative requirements. 

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or selection process and does not concern itself with information on applicants' bank accounts.