DEADLINE FOR APPLICATIONS
30 October 2025-23:59-GMT+03:00 Arabian Standard Time (Baghdad)WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.
WHY JOIN WFP?
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive, diverse, and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
JOB TITLE: Admin Assistant (Protocol) (SSA5)
TYPE OF CONTRACT: SSA5
UNIT/DIVISION: Administration
DUTY STATION (CITY, COUNTRY): Baghdad / Iraq
ABOUT WFP:
ORGANIZATIONAL CONTEXT: These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). The Job holders report to a Head of Unit
At this level job holders are expected to take responsibility for completion of a range of tasks and activities requiring some interpretation of standard guidelines/practices. Job holders are expected to recommend a course of action to staff at various levels and may allocate tasks to other support staff.
JOB PURPOSE: To support the effective delivery of specialised, client-focused, and value-for-money services pertaining to the Management Services portfolio.
ACCOUNTABILITIES/RESPONSIBILITIES:
1. Perform tasks and activities within Management Services portfolio to support efficient and high-quality service delivery.
2. Collate data and prepare basic analysis to assist with the creation of reports to contribute to efficient management of resources.
3. Process routine actions related to procurement, human resources, facility management and other relevant areas contributing to the effective and timely recording of data in corporate systems.
4. Manage and maintain physical and digital records in accordance with established procedures to ensure swift and easy data access as required.
5. Providing timely and accurate responses to facilitate efficient and effective resolution of daily issues.
6. Utilize digital tools and technology applications to improve working practices and customer service.
7. Liaise with other functions and third-party contractors to enable efficient service delivery.
8. Provide advice and guidance to junior staff in performing their duties.
9. Support the preparation and submission of requests to the MOFA and other relevant Iraqi authorities for visas, residencies, ID cards, protocol notes, customs clearances, note verbal and related services.
10. Facilitate customs clearance requests for WFP shipments, pouches, and staff personal effects.
11. Perform any other related duties in support of administrative services as required.
QUALIFICATIONS & EXPERIENCE REQUIRED:
EDUCATION: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
EXPERIENCE: At least 5 working years of relevant experience in administration, or liaison with government institutions. Experience with UN agencies or international organizations is an asset.
KNOWLEDGE & SKILLS:
LANGUAGES: Fluency (level C) in English & Arabic language is required in both oral and written communication.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:
Has demonstrated understanding of WFP Management Services regulations, policies, procedures, processes, standards, and systems.
Has experience in collating data and preparing basic analysis pertaining to Management Services portfolio such as management of assets, facilities, fleet, travel, or similar areas.
Has supported staff by providing advice and guidance.
Has experience working with teams across different functional areas.
Excellent organizational skills with attention to detail.
Good knowledge of administrative procedures, filing, and document tracking.
Proficiency in MS Office applications (Word, Excel, Outlook) and ability to maintain databases/trackers.
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
Once your profile is completed, please apply, and submit your application.
Please make sure you upload your professional CV in the English language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
