Job Overview:

The Data and Compliance Coordinator support program teams by ensuring strong data quality, grant compliance, and accurate reporting across all programs. This role combines administrative, compliance, and data management responsibilities to ensure that services meet organizational, funder, and regulatory standards. The coordinator works closely with internal teams, external partners, and leadership to support effective program delivery, outcome tracking, and continuous quality improvement. This is a full-time non-exempt 37.5 hour per week position, reporting to the Deputy Director of Resettlement Programs.

Major Responsibilities:

Responsibilities include, but are not limited to:

Compliance & Grant Management

• Support the coordination of grant opening, mid-cycle, and closing processes in collaboration with program, finance, and leadership teams.
• Ensure adherence to contract, grant, and budgetary compliance requirements.
• Maintain organized and complete documentation for each funded program.
• Assist with award modifications, including extensions, amendments, and scope changes.
• Provide guidance to staff on donor compliance requirements and organizational policies.
• Support sub-award and partnership compliance activities in line with established standards.
• Assist in the development and implementation of action plans to address compliance findings.

Data Management & Quality Assurance

• Collect, enter, and maintain accurate client and program data in databases and reporting systems.
• Develop and implement quality assurance (QA) and quality control (QC) processes to ensure data accuracy.
• Support program staff with timely and accurate entry of demographics, intakes, services, and outcomes.
• Generate and analyze reports on program performance, outputs, and outcomes for internal leadership and funders.
• Track program deliverables using internal tools and provide updates to senior leadership.
• Support teams in preparing for audits, site visits, and monitoring activities from donors or regulatory bodies.

Financial & Administrative Support

• Coordinate requests, planning, and tracking of direct assistance or client support expenditures in compliance with program guidelines.
• Monitor client and program budgets to ensure accurate and timely fund utilization.
• Assist with financial reporting and tracking of expenditures in collaboration with Finance.
• Prepare summaries of expense reports and share highlights with program teams.

Collaboration & Capacity Building

• Collaborate with program staff to ensure alignment between service delivery, compliance, and reporting requirements.
• Provide training and technical support to staff on compliance, data entry, reporting, and quality standards.
• Act as a liaison between program teams, finance, and external partners to streamline processes.
• Participate in staff meetings, cross-departmental collaborations, and professional development opportunities.

Other Responsibilities

• Ensure confidentiality and uphold ethical and professional standards in all aspects of the work.
• Participate in ongoing training to remain current on compliance regulations, data systems, and best practices.
• Perform other duties as assigned to support program effectiveness and organizational goals.

Job Requirements:

Education:

• Bachelor’s degree in social sciences, public administration, data management, or related field required.
• Additional certification or continuing education in compliance, monitoring & evaluation, or data management preferred.

Work Experience:

• Minimum of 2 years of professional experience in compliance, data management, program evaluation, or administrative support.
• Experience with grant reporting, monitoring/audits, and quality assurance strongly preferred.

Demonstrated Skills & Competencies:

• Strong attention to detail and ability to maintain accurate records.
• Experience with data management tools (Microsoft Excel, Power BI, or similar platforms).
• Excellent organizational and time management skills with the ability to meet deadlines.
• Strong written and verbal communication skills.
• Ability to work collaboratively in a multi-cultural, multi-disciplinary environment.
• Self-directed, proactive, and able to prioritize competing responsibilities.
• Valid driver’s license and access to an insured vehicle preferred.

Working Environment:

• A combination of standard office environment, remote work, and ‘field’ time within the service delivery area to perform the above outlined responsibilities.
• May require occasional weekend and/or evening work.

Compensation: (Pay Range: $26.20 - $28.00**)** Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

Equal Opportunity Employer: IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $143 per month, dental starting at $6.50 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.