Area of Specialization/Thematic Areas:

Training, Project Management, Quality Assurance.

Overview:

UNITAR is an autonomous body within the United Nations that was established in 1965 pursuant to a UN General Assembly resolution. UNITAR’s mission is to develop the individual, institutional and organisational capacities of countries and other United Nations stakeholders through high quality learning solutions and related knowledge products and services to enhance decision-making and to support country-level action for overcoming global challenges.

UNITAR Division for Peace groups together all programming in the fields of conflict prevention, peace-making, peacekeeping and peacebuilding to provide the most comprehensive support to the promotion of peace, justice and strong institutions worldwide, thereby essentially advancing the implementation of Sustainable Development Goal 16. In the view of promoting democratic governance and human rights, the Division focuses on offering innovative capacity-building and knowledge-management solutions for a broad range personnel (including uniformed personnel, representatives of regional and international organizations, United Nations staff, women peacemakers, minority and indigenous peoples’ representatives) working towards sustaining peace, while ensuring that these activities meet the specific needs of conflict-affected and post-conflict countries.

General objectives of the contract:

The trainee shall work closely with the Pre-deployment Training and Advisory (PDTA) team to support a range of training and quality assurance tasks related to the development and implementation of the PDTA’s projects. This role offers hands-on experience in training organisation, project management and the development and implementation of quality assurance tools to facilitate the work of the Section.

Responsibilities/Description of Professional Services:

• Assist with the development and implementation of Quality Assurance tools and processes;
• Contribute to development and formatting of PDTA course packages;
• Support the planning, organisation and evaluation of training projects;
• Assist with the creation of course contents including presentations, activities and exercises;
• Develop and analyse data from questionnaires and surveys for training courses and other projects;
• Support implementation of projects carried out in partnership with the United Nations Police (UNPOL);
• Help collect and organise data for project reports, including for partners and the Evaluation Management System (EMS);
• Compiling lessons from training events;
• Assist with the day-to-day operational requirements of the project, ensuring all tasks are completed in a timely and efficient manner;
• Perform any other duties as requested by the supervisor, demonstrating flexibility and responsiveness to the project’s evolving needs.

Measurable outputs / deliverables / schedule of deliverables:

• Assisting with the development and implementation of Quality Assurance tools and processes;
• Contribution to development and formatting of PDTA course packages;
• Supporting the planning, organisation and evaluation of training projects;
• Assisting with the creation of course contents including presentations, activities and exercises;
• Developing and analysing data from questionnaires and surveys for training courses and other projects;
• Supporting implementation of projects carried out in partnership with the United Nations Police (UNPOL);
• Helping collect and organise data for project reports, including for partners and the Evaluation Management System (EMS);
• Compiling lessons from training events;
• Assisting with the day-to-day operational requirements of the project, ensuring all tasks are completed in a timely and efficient manner;
• Performing any other duties as requested by the supervisor, demonstrating flexibility and responsiveness to the project’s evolving needs.

Learning Objectives:

By the end of the traineeship, the incumbent will be able to:

• Develop the ability to create, maintain, and update project schedules, ensuring timely completion of organizational tasks;
• Gain skills in the development of comprehensive training packages and material;
• Develop skills on organizational planning and management;
• Gain experience working with key UN actors and partners in peace operations;
• Enhance organizational skills by supporting the planning and execution of in-person trainings, including planning and managing logistics effectively, managing participant, trainer and partner requests and ensuring seamless execution;
• Improve operational skills by actively engaging in project management tasks and day-to-day project operations to support project goals efficiently;
• Develop expertise in drafting written outputs, such as donor reports and project updates, with an emphasis on clarity and alignment with project objectives;
• Strengthen research skills by conducting in-depth research on topics such as peacekeeping, gender equality, and project-related themes, to inform decision-making and project development;
• Work independently and take initiative while adapting to evolving priorities.

Performance Indicators for Evaluation of Results:

Timely and quality submission of the deliverables; activities implemented with a high degree of effectiveness and efficiency, demonstrating a high degree of professionalism of the Trainee and contributing to an increase in the professional image of the Institute.

Competencies:

Professionalism: Ability to follow up on project work-plan. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender and inclusivity perspectives and ensuring the equal participation of women and men in all areas of work.

Situational competencies: Ability to provide culture-specific deliverables that take into account the local context and culture; demonstrates flexibility and adaptability; demonstrates creativity and orientation towards solutions.

Interpersonal competencies: Ability to communicate and interact effectively with all stakeholders; is able to work both independently and as part of a team; is able to work under pressure and with limited resources; demonstrates high level of discipline.

Planning and organizing: Excellent planning, organizational skills, attention to detail, ability to prioritize own work, delivering results and quality work, including when working under pressure.

Communications: Excellent communication skills (spoken, written and presentation), including the ability to draft/edit a variety of written documents. Ability to evaluate information needs and to provide appropriate and targeted information accordingly.

Technology awareness: Fully proficient in computer skills, with ability to use a variety of software and applications.

Teamwork: Strong interpersonal skills; ability to deal effectively with multiple constituencies and to establish and maintain effective working relations in a multicultural, multi-ethnic environment with sensitivity and respect for diversity.

Reporting structure:

The Trainee reports to Claudia Croci, Chief, Pre-deployment Training and Advisory Section, Division for Peace.

What we offer:

• Hands-on experience with the United Nations.
• Work in a multicultural context.
• Inspiring and energetic working environment.
• Continuous support and guidance.