Supply Chain Associate- Food Safety & Quality. Fixed Term-G6. Lilongwe
World Food Programme (WFP)
G6 Associate Full-time Locallly Recruited Closing soon: 10 May 2024
WFP encourages female candidates and people with disabilities to apply.
WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis.
WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action
Job Title: Supply Chain Associate-Food Safety & Quality(FSQ)
Type and Level of Contract: Fixed Term, GS6
Functional Unit: Supply Chain
Duty Station: Lilongwe (1)
Duration of Contract: 12 Months (renewable)
Date of Advertising: 26.04.2024 Deadline: 09.05.2024
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
This job is based at Lilongwe office in Malawi supporting the supply chain team in effective implementation of the food safety and quality, and support the implementation of capacity strengthening and value chain development initiatives. The job holder will report directly to the Supply Chain Officer under close supervision of the Head of Supply Chain. The incumbent shall also work in close collaboration with other internal or external stakeholders such as Nutrition Unit, Regional Bureau (Food Quality & Safety Unit) and others.
To perform food safety and quality-related activities in support of the Supply chain Unit to ensure effective implementation of integrated food safety and quality and capacity strengthening.
WFP partners with the Malawi Government, other UN agencies, NGOs, civil society and the private sector, to achieve Sustainable Development Goals (SDGs) by 2030, with a particular emphasis on reaching Zero Hunger (SDG 2), and aligning with government strategies, particularly its Vision 2063.
WFP focuses on innovation, resilience programming and climate change adaptation to address underlying challenges in the food systems.
Our work improves livelihoods for smallholder farmers and other vulnerable populations, with an emphasis on women and youth.
1. Food Safety and Quality
• Support in reviewing food tender to ensure inclusion of right specifications in food tenders and supporting documents like packaging specifications where applicable
• Implement product spot/compliance testing programme and coordinate with focal points to ensure all protocols of sampling, dispatch, result in interpretation and raising non-conforming in case of any deviation observed
• Ensure updated repository of national food standards through collection/purchase exercise and maintain updated logs for all national standards
2. Food vendor management – supplier technical matrix and profile management
• Support implementation of food vendor management at CO level with the focus on the supplier evaluation, updated matrix and maintaining the latest repository of supporting FSQ related documents for active and potential suppliers.
• Assist FSQ regional team in the execution of supplier audit programme and corrective action and preventive action (CAPA) periodic review process, where necessary.
• Support in monitoring existing product test results for compliance with ongoing periodic testing per the agreed testing profiles
• Support in performance management of all the food suppliers with clear logs and records on non-conformance, deviations and exceptional clearance cases
3. Food inspection and testing services for ongoing operations
• Support in performance management of appointed inspection companies and track performance through food safety and quality management software (FOSTER) and dashboard
• Conduct daily activity review reports as per the scope of work for the inspection services
• Support in offline process for deviation management and exceptional clearance of lots for the regular food inspection process
• Overall coordination with the inspection companies for any FSQ related day to day matters, and technical issues
4. Food incident management – tracking and closure of incidents
• In an event of food safety incidents during the pre/post-shipment stage and because of confirmed non-conformance through spot testing , register food incidents through the digital portal and ensure timely closure
• Support the regional food incident focal point in investigation exercises to enable lessons learned to be documented and shared to all the internal and external stakeholders, to prevent or reduce re-occurrence of the incident
• Ensure the CO has an updated food incident management committees and maintain clear logs
5. Data management and FSQ reporting
• Support the supply chain team in collating and analysing the data that will contribute to the preparation of reports relating to food quality and safety, inform risk management and mitigation plans, and contribute to an organizational view of food technology activities
• Prepare monthly and quarterly reports for food safety and quality unit
6. Training and capacity building related to food safety and quality and value chain development
• Support in developing training modules and technical briefs to build technical capacity of WFP operation and staff, act as a resource person.
• Support the development and implementation of targeted capacity strengthening initiatives with national partners, including work around value chain development.
7. Other
• Perform any other duties as required
Education: Diploma in Food Science, Food Technology, or any other relevant field
Language: Fluency (Level C) in English in both oral and written communication , and local language.
| Leads by Example with Integrity | Drives Results and Delivers on Commitments | Fosters Inclusive and Collaborative Teamwork | Applies Strategic Thinking | Builds and Maintains Sustainable Partnerships |
| Demonstrates the WFP values, principles and standards | Is accountable for the delivery of results | Promotes teamwork by sharing ideas and openly raising issues | Embraces WFP’s vision and how it impacts their role | Acts professionally with external partners |
| Values diversity using respectful and inclusive language | Seeks guidance and support where needed | Gives timely and constructive feedback to others | Shows curiosity and implements new ways of doing things when relevant | Works together with partners to deliver common goals |
| Stays focused and calm when under pressure | Adapts readily to change adjusting work as needed | Listens attentively to others and shares views | Gathers data and shares knowledge to inform team activities | |
| Shows humility and a willingness to learn and share knowledge, seeking and acting on feedback, and taking up opportunities to develop | Asks questions to understand the impact of decisions for their objectives |
Deadline for receiving application is 9 May 2024
WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment
WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.
